Students returning to CCS after an absence of more than two consecutive academic years or students who seek readmission after suspension must complete the Application for Readmission. This application along with a $50 nonrefundable readmission fee should be submitted to the Academic Advising and Registration Office at least two months prior to the start of the semester the student wishes to attend. Official transcripts with final grades from other institutions attended during the absence from CCS should be included with the readmission application.
Readmitted students must meet the program and graduation requirements in effect at the time of readmission. Studio courses older than seven years at the time of readmission cannot be used toward the degree, except with prior written approval from the Department Chair and Director of Academic Advising and Registration. The Department Chair must review and approve studio courses completed prior to the seven-year limit or taken at another college during the absence from CCS. This approval will be based on the student’s ability to demonstrate current curriculum proficiency as evidenced by a review of a current portfolio. The cumulative grade point average for all readmitted students includes all CCS grades, regardless of how much time elapsed between enrollments.
Students who have left for mandatory military service are able to resume studies at CCS without completing the readmission application for up to three academic years from the time of their withdrawal.
Procedure
Readmission for students in good standing:
Readmission for Students in Good Standing: Students, who left CCS in good academic standing with a grade point average of 2.0 or higher, should complete the Application for Readmission and attach the $50 Readmission Fee. Students will be notified via mail when their application has been processed.
Readmission after academic suspension:
Students applying for readmission after academic suspension, must complete the Application for Readmission, attach the $50 Readmission Fee, and address the problems that led to the academic suspension and put forth the case for the student’s success upon returning to CCS. This information should be provided in the “Student Explanation” section of the Application for Readmission. The Committee on Academic Performance will review appeals for readmission after academic suspension. If approved, the student’s academic standing would carry the status of “Continued Academic Warning.”
Readmission after suspension related to conduct:
Students applying for readmission after suspension related to conduct must complete the Application for Readmission, attach the $50 Readmission Fee, and include any relevant information that will build a case for the student’s success upon returning to CCS. This information should be provided in the “Student Explanation” section of the readmission application. The Dean of Students will review appeals for readmission after a conduct suspension.
Grading is based on performance in coursework, growth in ability, and professionalism. A continuous record of all grades throughout a student’s enrollment is kept in the Academic Advising and Registration Office. Final grade reports are available on the College’s learning management system the week after classes end. Faculty must enter midterm and final grades into Canvas.
CCS uses the following grading system:
Undergraduate Grading Scale
Grade
Rating
GPA
Description
A
Excellent
4.00
grade point
A-
3.70
grade point
B+
3.30
grade point
B
Good
3.00
grade point
B-
2.70
grade point
C+
2.30
grade point
C
Average
2.00
grade point
C-
1.70
grade point
D+
1.30
grade point
D
Poor
1.00
grade point
D-
0.70
grade point
F
Failing
0.00
grade point
NC
No Credit
0.00
no grade point value
P
Passing
0.00
no grade point value
I
Incomplete
0.00
no grade point value
IP
In Progress
0.00
no grade point value
W
Withdrawal
0.00
second through fourth week of class
WN
Withdrawal
0.00
after fourth week of class
WF*
Withdrawal
0.00
stopped attending course without official withdrawal
Undergraduate Grading Scale
Graduate Grading Scale
Grade
Rating
GPA
Description
A
Excellent
4.00
grade point
A-
3.70
grade point
B+
3.30
grade point
B
Good
3.00
grade point
B-
2.70
grade point
C+
2.30
grade point
C
Below Graduate
2.00
grade point (minimum required standard)
F
Failing
0.00
grade point
IP
In Progress
0.00
no grade point value
NC
No Credit
0.00
no grade point value
W
Withdrawal
0.00
second through fourth week of class
WN
Withdrawal
0.00
after fourth week of class
WF*
Withdrawal
0.00
stopped attending course without official withdrawal
The standards of Satisfactory Academic Progress (SAP) measure a student’s academic progress using both qualitative and quantitative measurements. These measurements include a cumulative Grade Point Average (GPA) requirement, a Pace/Course Completion Rate requirement, and a Maximum Timeframe requirement.
Students who receive financial aid must demonstrate SAP as determined by the College for Creative Studies (CCS) in accordance with federal regulations. Financial aid recipients are required to be in good academic standing and to maintain satisfactory academic progress toward their degree requirements for each semester in which they are enrolled.
SAP is evaluated at the end of each term in which a student is enrolled (Fall, Winter, and Summer). Federal regulations require the College to evaluate students who receive federal financial aid using standards that are at least as strict as standards that apply to students who do not receive federal financial aid; CCS evaluates all students using the same standards. SAP is evaluated based on the student’s cumulative academic record.
REQUIREMENTS FOR MAINTAINING SAP
GRADE POINT AVERAGE
At the end of each semester, a student’s cumulative grade point average is calculated. He or she must have a minimum cumulative grade point average of 2.0 to achieve SAP.
GRADE POINT AVERAGE REQUIREMENT FOR ART EDUCATION MAJORS
In the Art Education program it is the student’s responsibility to maintain a cumulative grade point average of 2.50 at the end of each term. Additionally, teacher candidates must maintain a cumulative grade point average of 2.70 in Art Education courses. Only grades of “C” or better will be accepted in required art education courses. If a student receives a grade of “C-” or below they must retake the course to obtain a grade of “C” or better. The higher grade is always recorded for purposes of calculating cumulative GPA; each attempt is counted as “credits attempted” but only the attempt associated with the higher grade is counted as a successfully completed course for purposes of the Pace/Course Completion Rate. The Center for Tutoring and Writing is available for all students seeking assistance with any course content.
REQUIRED PACE/COURSE COMPLETION RATE
Required course completion rate also determines SAP. Students must complete their academic program within 150% of the published length of the program. To meet this requirement, students must successfully complete, with a grade of D- or better, at least two-thirds (67%) of attempted cumulative credit hours. Examples are as follows:
Credits Attempted
Must Complete
6
4
12
8
15
10
18
12
66
44
100
67
126
84
Credits Attempted vs. Must Complete
MAXIMUM TIMEFRAME (MTF)
Federal regulations require that a student must complete his or her educational program within a MTF no longer than 150% of the published length of the educational program measured in credit hours attempted.
Example: Undergraduate Student If an undergraduate student is enrolled in an academic program that requires 127 credit hours for graduation, he or she would be allowed a maximum of 191 (127 x 150%) attempted credits in order to obtain his/her degree.
Example: Undergraduate Art Education Student If an undergraduate Art Education student is enrolled in an academic program that requires 148 credit hours for graduation, he or she would be allowed a maximum of 222 (148 x 150%) attempted credits in order to obtain his/her degree.
TRANSFER CREDITS
Courses that are transferred from another institution and accepted toward an academic degree program at the College (at the time of SAP Review) count as attempted and completed hours for Pace/Course Completion Rate (CCR) and MTF. The GPA is determined only with courses taken in residence at the College.
GRADE CHANGES
Students who have a grade change or incomplete grade changed after SAP has already been process for any semester must notify Academic Advising and Registration of the change. At that time SAP will be recalculated to determine if the SAP status needs to be modified and the Office of Academic Advising and Registration will notify the Office of Financial Aid.
CHANGE OF MAJOR/DEGREE
If a student decides to change majors, all classes already taken will count in the maximum timeframe SAP evaluation. It is possible a change of major could impact your SAP standing.
SECOND DEGREE
If you are obtaining a second degree, you will need to have a degree audit performed to determine your new SAP standing. This will allow Financial Aid to create a new Maximum Timeframe.
GRADES
Successful completion of attempted courses is required for SAP. Therefore, grades of A through D- are acceptable unless otherwise specified. Courses for which these grades are received will be used to establish your cumulative GPA and CCR.
Grades of F (failing), I (incomplete), W or WN (withdraw), WF (withdraw-unofficial) are not acceptable. Courses for which these grades are received will not be counted as successfully completed courses and will be valued at 0.00 grade points, thus also lowering your CCR and cumulative GPA.
NOTE: Due to the COVID-19 Pandemic, students have the option to request that their grade(s) be changed to P/NC (Pass/No Credit) for the Winter 2020, Fall 2020, and Winter 2021 semesters. Please see the Pass/No Credit – Winter 2020 and Pass/No Credit – 2020 – 2021 Academic Year policies for more details.
DROPPING CLASSES (after the Add/Drop period)
Courses for which a student is enrolled at the conclusion of the Add/Drop period will be used to determine attempted courses for the CCR. Therefore, if it is necessary to adjust one’s class schedule, it is best to do so during the Add/Drop period of the semester. Courses that are dropped after conclusion of the Add/Drop period will show a recorded grade of W or WN. This will be counted as an unsuccessfully completed course valued at 0.00 grade points, thus lowering your completion rate and cumulative GPA.
COMPLETE WITHDRAWALS (OFFICIAL OR UNOFFICIAL)
Students who officially withdraw from the College or stop participating in their courses (unofficial withdrawal) after the Add/Drop period are considered to have no successfully completed courses for the semester. This will lower your CCR and cumulative GPA and can result in being placed on Academic Warning or being suspended from the College resulting in the loss of financial aid eligibility if you already had a low pace/course completion rate or GPA or there are consecutive withdrawals over a number of semesters. Unofficial withdrawals will be reviewed at mid-term and end of the semester. If a student has been determined to be unofficially withdrawn, the Office of Financial Aid (OFA) will reach out to all enrolled course professors to determine last date of attendance (LDA). If the OFA does not receive a response, mid-term date will be used to determine the withdrawal date.
REPEATED COURSES
When a successfully completed course is repeated, the previous enrollment is not counted as a successfully completed course; therefore, this will lower your CCR. Only the last grade received is counted in the cumulative GPA.
Per the Federal Student Aid Handbook, students may repeat a course as many times as necessary to receive a passing grade and receive federal funding for that course. The federal definition of a passing grade is anything above an F.
Once the student has taken the course and received a grade above failing (anything above an F), the student may repeat the course only one additional time to try to earn a higher grade and receive federal financial aid funds. Any subsequent repeats of that course cannot be covered by federal financial aid funds. CCS does have some required courses that require at least a C grade per College policy. The College policy does not affect federal eligibility, so the student may still only retake this course one after receiving a grade above an F and receive federal funding.
EXAMPLE: A student has taken a course requiring a C grade and received above an F but less than a C. The student takes the course a second time but again earns less than a C. The student must continue to retake the course to pass it per CCS policy but is no longer eligible for federal financial aid for that course. If the student subsequently enrolls for 12 credits, including the course they are having to repeat, only 9 of those credits are eligible for federal financial aid. Institutional aid is not affected and can still be processed at the full-time amount. Students who are enrolled for 15 credits are not affected since they will still have 12 eligible credits and would still be considered full-time.
FAILURE TO MEET SAP
SAP is monitored at the end of each semester and if a student fails to meet the 2.0 cumulative GPA requirement or does not complete two-thirds (67%) of the cumulative credit hours attempted to date, he or she will be placed on SAP financial aid warning for a period of one semester. During the SAP financial aid warning semester, a student can receive financial aid. If the student fails to raise the GPA to 2.0 or the completion rate to two-thirds (67%) at the end of the financial aid warning semester, they will lose eligibility for financial aid.
NOTIFICATION OF UNSATISFACTORY ACADEMIC PROGRESS
Students who do not meet SAP standards will be notified, by the Director of Financial Aid, in writing via email, which will be sent to their College for Creative Studies email.
SAP APPEAL PROCESS
Students may appeal their loss of financial aid eligibility by submitting an appeal letter to the Director of Financial Aid. Appeals should be based on circumstances beyond the student’s control such as, injury or illness, death of a relative, or other special circumstances. The appeal must explain the failure to make satisfactory progress and what has changed that will allow satisfactory progress in the future.
If the appeal is approved, the student will be placed on SAP financial aid probation and will be required to follow an Academic Success Plan. This status is limited to one semester (or time as specified by the Academic Success Plan), during which the student may receive financial aid. At the end of that semester, a student on SAP financial aid probation will have his/her academic progress reviewed and must be meeting the SAP standards. If a student fails to meet these standards, the student loses financial aid eligibility.
REESTABLISH FINANCIAL AID ELIGIBILITY WITHOUT AN APPEAL
Students who become ineligible for assistance can reestablish their eligibility by attending CCS at their own expense until they achieve the minimum SAP standards.
Note: Neither paying for classes nor sitting out periods of enrollment in and of themselves improves a student’s SAP standing; therefore, neither action is sufficient to regain financial aid eligibility.
Fulfill all departmental and academic course requirements for graduation in his/her major as outlined in the College catalog. Students have the option of electing the requirements listed in the catalog that was in effect at the time of their most recent admission to the college or those in the catalog that is in effect at the time of their final course completion.
Receive departmental permission to graduate based on a final review and exhibition of their work, unless waived by the department. Departmental permission to graduate is good for one year. Students who fail to complete their degree requirements within one year of being approved to graduate must be re-approved and have their portfolio re-reviewed prior to receiving their degree.
Undergraduate students must have a cumulative grade point average of at least 2.0 (C). Graduate students must have a cumulative grade point average of at least 3.0 (B)
Have all official transcripts from other schools on file in the Academic Advising and Registration Office no later than the last day of the drop/add period of the semester that graduation is to occur.
Be enrolled at the College for Creative Studies at the time that their degree is awarded.
File an Application for Graduation with the Academic Advising and Registration Office prior to the start of the anticipated final semester.
A commencement ceremony takes place in the spring and fall semesters. Students who have applied for graduation and have completed all their requirements for graduation within the year preceding this event are invited to participate.
PTO is accrued at the following rates for full-time employees:
Employee Type
Calendar years beginning prior to completion of 5 years of full-time status
Calendar years beginning after completion of 5 years of full-time status1
Executive
31 days per year
31 days per year
Full Time 12 Month Employee
24 days per year
31 days per year
Full Time 10 Month Employee
20 days per year
26 days per year
Full Time 10 Month, Half time 2 (10 and 2)
22 days per year
26 days per year
Full Time 9 Month Employee
18 days per year
24 days per year
Accruals by Employee Type
PTO Earning, Balances, and Milestones
On January 1st of each year, Full time staff employees will have their PTO entitlement for the entire calendar year deposited into their PTO bank and available for immediate use. Although it will be available for immediate use, it will be earned on a pro-rated basis each month.
For example, a 12-month Full Time employee who has worked for CCS less than five years will have 24 days of PTO deposited into their PTO bank on January 1. The employee can begin using this immediately. Employees are permitted to take more PTO than they have earned, if approved by their supervisor. An employee who does so will be considered to have a “negative PTO balance,” even if a negative balance does not show in their paycheck. Employees cannot borrow PTO from future years.
PTO will be prorated accordingly when an employee is hired or terminates mid-month. When hired on or before or terminated on or after the 15th of the month, a full month’s accrual will be credited. If hired after the 15th of the month or terminated before the 15th of the month, no PTO will be accrued for the month. An employee may carry over a maximum of 1 year of PTO into the new calendar year. Excess PTO that is not taken and cannot be carried over will be forfeited.
Note: Employees start accruing at the 5-year rate on January 1st following their 5-year anniversary of their hire date. Example: Hired May 1, 2025; 5-year PTO allowance begins January 1, 2031.
Part Time Staff Employees
Part-Time, hourly staff employees who work more than 10 hours per week will accrue PTO at a rate of .0923 hours for each hour worked regardless of how long they have worked for CCS.
Employees are permitted to take more PTO than they have earned, if approved by their supervisor. An employee who does so will be considered to have a “negative PTO balance.” Employees cannot borrow PTO from future years. Part-time employees may carry over PTO into the new calendar year, but they generally may not use more than one year of carried over PTO the next year.
ESTA Allocation For Non PTO Eligible Roles Employees who do not Receive PTO, but Receive ESTA
The following categories of employees do not receive PTO, but receive time off that can be used for ESTA purposes only:
Part-Time Employees working less than 10 hours per week
Temporary employees
RAs
CE Mentors
Graduate Assistants
Work Study
CAP instructors
CE Instructors
Models.
Part-Time Employees working less than 10 hours per week, temporary employees, Graduate Assistants, Work Study, CAP instructors, CE Instructors, and Models will earn ESTA at the rate of one hour for every 30 hours worked. These employees will be permitted to carry over unused ESTA from year to year, but they may not take more than 72 hours of ESTA in any calendar year. RAs and CE Mentors will have their ESTA time front loaded based on estimated hours worked each program session with a true up at the end of the semester if the employee works more hours than expected. These employees will not be permitted to carry over ESTA from year to year because it is front-loaded.
Using PTO
Employees should follow their department procedures when requesting time off.
Use of ESTA
The first 72 hours of PTO used per year is considered to satisfy the Michigan Earned Sick Time Act, regardless of the reason the employee uses PTO.
When using any portion of the first 72 hours of PTO in a calendar year for an ESTA reason or if you are an employee who receives only ESTA, if the absence is foreseeable, you are required to provide seven days’ notice of the intent to use PTO for ESTA reasons or take ESTA. If the need to use PTO for ESTA reasons or take ESTA is not foreseeable, you must provide notice of your intention to take PTO for ESTA reasons or to take ESTA as soon as practicable. Excluding special circumstances that make it not practicable, the college’s call-in policy still applies for unforeseeable time off for ESTA reasons. Time off for ESTA reasons may be taken in increments of one hour. For ESTA absences of more than three consecutive days, employees are required to provide reasonable documentation that the time has been used for an ESTA purpose. This documentation must be provided on time.
For employees utilizing TimeClock Plus (TCP), the ESTA hours code is to be used to record absences taken for ESTA-related reasons.
Employee Type
Method
Hours
Tracking Method
Usage
Carryover
Full Time Salary
Covered by existing PTO Bank – Front Load
72
TCP – ESTA Code
Immediate
None
Full Time Hourly
Covered by existing PTO Bank
72
TCP – ESTA Code
Immediate
None
Full Time Faculty
Front Load Annually
72
Department Office
Immediate
None
Part Time Hourly
Accrual – Earn based on hours worked and included in existing PTO calculations
As earned
TCP – ESTA Code
As Accrued
Yes, up to 72 hours of unused PTO
Adjunct Faculty
Front load based on course tally ea. Semester of 15 weeks
Lecture = 3.38 hours per course/semester
Substitute form or Gold form
Immediate with true up at semester end
None
Studio = 7.75 hours per course/semester
RA’s
Front Load based on estimated hours worked each semester of 15 weeks
7.5 hours per semester
One-time payment form
Immediate with true up at semester end
None
CE Mentors-Stipend
Front load based on estimated hours worked each program session
5 hours per program work session
One-time payment form
Immediate with true up at semester end
None
Graduate Assistantship
Accrual – earn based on hours worked
Please contact payroll
TCP – ESTA Code
As accrued
Yes – up to 72 hours of unused ESTA time
Work Study
Accrual – earn based on hours worked
Please contact payroll
TCP – ESTA Code
As accrued
Yes – up to 72 hours of unused ESTA time
CAP Instructors, CE Instructors, Models, Temporary & other hourly
Accrual – earn based on hours worked
Please contact payroll
TCP – ESTA Code
As accrued
Yes – up to 72 hours of unused ESTA time
Absence Tracking Codes
All Other Use of PTO
When using the first 72 hours of PTO during a calendar year for reasons other than the ESTA, and for all use of PTO after the first 72 hours of PTO in a calendar year is exhausted, non-exempt employees may take PTO in increments as small as 1 hour. Exempt employees may take PTO in increments as small as one-half day. All PTO is to be used before time is taken without pay. PTO should be scheduled in advance and approved by the employee’s supervisor except in the case of last-minute illnesses, injury or emergencies. In these instances, employees should notify their supervisor as soon as possible and no later than one hour before the beginning of the employee’s shift.
Please note that even if an employee has PTO available, excessive use of unscheduled time off is disruptive and may lead to disciplinary action (other than absences for ESTA reasons during the first 72 hours of PTO used per calendar year or ESTA absences for employees who do not receive PTO, assuming that appropriate notice and documentation are provided, or where PTO is used for other absences protected by law, such as the Family and Medical Leave Act). See Attendance and Timeliness policy or Facilities and Environmental Services Attendance Policy. CCS’s PTO policy is intended to and will be interpreted to comply with the provisions of Michigan’s Earned Sick Time Act.
PTO In Conjunction With STD And Workers’ Compensation
A seven (7) calendar day waiting period is required before short term disability begins to pay any benefits. Employees are required to use their PTO during the seven-day waiting period. Employees will not accrue PTO while on Short Term Disability, but they will accrue PTO during the seven-day waiting period when PTO is used. If the seven-day waiting period when PTO is used ends on or after the 15th of the month, PTO will be accrued for that month. If the seven-day waiting period ends before the 15th of the month, PTO will not be accrued for the month. An employee cannot use PTO to bring their pay up to 100% if they are receiving less than 100% of their pay through the Short-Term Disability program. If employees do not have PTO to cover the waiting period, this time will be unpaid, provided this is consistent with applicable law.
An employee receiving benefits under workers’ compensation will not be paid from both PTO and workers’ compensation for the same hours. They may use PTO if there is a waiting period before income replacement benefits begin.
Payout Of PTO
Payment of earned, unused PTO time will be made at the employee’s regular rate of pay when employment terminates. If a negative PTO balance exists at the time of termination, the employee’s last paycheck will be reduced by this amount (subject to compliance with applicable law). The employee’s Timeclock Plus record must be up to date before any PTO payout is issued. PTO payouts are generally paid on the pay date after the employee’s last paycheck.
Employees who earn ESTA, but not PTO, are not entitled to payout of unused ESTA at termination.
Compliance with Applicable Law
This policy is intended to and will be interpreted to comply with all applicable laws, including the Michigan’s Earned Sick Time Act. Employees will not be subject to adverse action for using or attempting to use time off under the Earned Sick Time Act. This policy may be administered differently for employees who work in states other than Michigan, depending on the applicable state law.
Employees start accruing at the 5 year rate on January 1st following their 5 year anniversary of their hire date. ↩︎
The Imaging Center (IC) provides a variety of print services to the CCS community. It is located on the 6th floor of the Taubman Center in room 631.
The IC’s regular hours are Monday – Thursday from 8am to 10pm and Friday from 8am to 3pm. There are extended weekend hours during midterms and finals, which are posted on Blackboard and on the CCS information monitors.
The Imaging Center has two Canon production laser printers, which include basic copying & scanning services, two Epson wide-format printers, and two Epson sheet-feed inkjet printers. In addition, the IC also offers draft quality wide-format printing on an Epson plotter printer. On the Canon laser printer, the IC can print up to 13” x 19” and use 110 lb. card stock. The Imaging Center also provides various plastic coil and wire binding services. Students can provide their own laser paper to print at a low-cost rate; they must bring the paper in its original packaging so that the IC has all of the accurate information on paper type.
Students must bring files to the IC that are print-ready and on a flash drive. The Imaging Center will accept files from staff and faculty through fillable online forms that can be found on the “Imaging Center” link within the “Campus Offices” page on the CCS Blackboard website. Services are available at a discounted price for staff and faculty. If color prints or posters are being charged to a department, an 8-digit budget code number is required in order for the job to be processed. The appropriate account number can be obtained from your Program Manager.
When using the inkjet printers, we strongly encourage students to create test strips or hard proofs prior to submitting their final print job. These test strips are free. Students can also use a Soft Proofing station located in the 24-hour lab to preview their print job with our laser and inkjet color profiles on a calibrated monitor.
For faculty teaching a sponsored project course, or any other course that will require large-scale printing, please contact the Imaging Center within the first few weeks of the semester with information on what type and how much printing is needed to complete the project and any major due dates. In order to set up a student print budget, the Imaging Center will need a current class roster.
Black and white copying is available for faculty (self-serve) in the adjunct faculty office space located on the 2nd floor of the Kresge-Ford building, room C205.
For more information, click the “Imaging Center” link within the “Campus Offices” page on Blackboard. The Imaging Center can be also contacted at (313) 664-1507 or by emailing ic@collegeforcreativestudies.edu.
All employees must have their paycheck automatically deposited in the bank(s) or credit union(s) of their choice. Paychecks may be deposited in more than one account and more than one bank or credit union. Employees must complete a Direct Deposit form or Debit Card enrollment form with the Human Resources office.
Academic Facilities currently includes the Metalshop & Foundry, Model shop & Digital Fabrication Lab (CNC/rapid prototyping, and laser cutting), and the Wood shop. These are a group of individually budgeted & managed shops or departments that operate under the Academic Facilities umbrella. The Director reports to the Provost of the College. There is a lateral reporting structure for the technical staff for the departments of Craft and Foundation.
Academic facilities maintain consistent open shop hours to facilitate the needs of the students, faculty, and staff. Hours are posted at the beginning of each semester and are aligned with the building hours posted by Campus Safety.
Currently the educational structure for students to be able to work in the shops is to complete the Foundation course – DFN 116 – 3D Design Techniques. Students who pass with a C (2.0) or better are allowed access to the shops during their tenure at the college. This provides for entry-level access and does not mean they can use every tool in the shop. Permission to use certain tools must be obtained from the Director or shop manager(s).
The Digital Fabrication Lab, Foundry, Metalshop, Model shop, and Woodshop are not instructional facilities. All faculty are responsible for teaching their students how to utilize the tools and techniques they expect their students to use in the construction of finished projects.
Faculty must notify the shop managers if they wish to instruct their classes in any of the shops at the beginning of each semester. An Academic Project Form is required with a copy of the course syllabus, a complete timeline, and support materials. These forms are necessary for any class project that needs to utilize the shop and will help us to schedule and communicate more effectively. These documents need to be turned in to your Department Chair and to the appropriate Academic Facility Manager at the same time syllabi are due. The reason for this is three-fold;
Timelines & appointments let the shop be better prepared for your class and identify potential overload. There are usually 12+ classes that are scheduled in the shops as a classroom and have priority.
Faculty Training. Because faculty understand how to use the shop equipment does not mean they are teaching consistent and proper safety techniques to students or know the limitations and requirements of our individual facilities.
Classes that wish to be held in the classroom within the metalshop or wood shop for the entire semester need to be scheduled appropriately through Colleague.
If faculty are not capable to teach the techniques needed to complete an assigned project the project should be modified to accommodate the skills of the instructor, or the instructor should give themselves ample time to learn the skills they wish to pass on to the student.
Shop technicians and work-study are not necessarily qualified to teach faculty and students how to use equipment. Nor are they allowed to complete work for students or faculty during working hours.
Mandatory Safety Orientation for each individual shop area is required for all faculty and staff of the college that would like to use the shops in their course curriculum or would just like to utilize the shops. There is at least one orientation session at the beginning of each semester. Contact the appropriate shop manager for scheduling.
Forms are required for: Academic projects, Individual projects, & Independent student projects. Hold Harmless Waivers are required for any visiting artist or any one that is going to be in the shop working in any capacity that is not enrolled or in the college payroll system as they are not covered by any liability insurance.
Thank you in advance for your cooperation and we look forward to working with you!
Students should review their academic evaluation at the end of each semester. A copy of the academic evaluation may be obtained through Self-Service or the Academic Advising and Registration Office. The academic evaluation identifies academic progress made toward a degree. Courses are identified by alpha letters indicating progress:
“C” next to a course indicates course completion
“I” indicates a course in progress
“N” is a course not started
“P” is a course pending completion of unfinished activity
Other Courses
In the academic evaluation there is an “other courses” section at the end of the evaluation. Courses that are not applying to the student’s major will default into this area. These courses normally default into this area if a student has changed their major and the old course is not applicable to the new major. Students can speak with their department chair about having these courses applied to their current program. Students will also see courses that they’ve withdrawn from or failed into this section. These courses are not applying to the students current degree program.
Academic advisors routinely review academic evaluations to ensure progress is being made. Students with questions should contact the Academic Advising and Registration Office.
The Fair Labor Standards Act (FLSA) is a federal law requiring covered employees be paid at least the federal minimum wage for all hours worked and overtime pay (generally computed at time and one-half the regular rate of pay for all hours worked over 40 hours in a workweek), unless the employee falls into one of several designated exemptions. To qualify for exemption, employees generally must meet certain tests regarding their job duties and, for some exemptions, be paid on a salary basis at not less than the minimum designated by the FLSA. Job titles do not determine exempt status. In order for an exemption to apply, an employee’s specific job duties and salary must meet all the requirements of the FLSA. You will be advised whether your position is classified as exempt (and not subject to the minimum wage and/or overtime provisions of FLSA) or nonexempt (and subject to the minimum wage and overtime provisions of FLSA) at the time you are hired.
To qualify for many exemptions applicable at CCS, employees must be paid on a salary basis. Consistent with CCS’s long-standing policy and practice, exempt employees are paid on a salary basis as required by law. Being paid on a “salary basis” means an employee regularly receives a predetermined amount of compensation each pay period on a weekly, or less frequent, basis. Absent an exception listed below, the predetermined amount cannot be reduced because of variations in the quality or quantity of the employee’s work and an exempt employee must receive the full salary for any workweek in which the employee performs any work, regardless of the number of days or hours worked. However, exempt employees do not need to be paid for any workweek in which they perform no work. Generally, if the employer makes deductions for an employee’s predetermined salary because of the operating requirements of the business, that employee is not paid on a “salary basis.” That is, if the employee is ready, willing and able to work, deductions typically may not be made for time when work is not available.
