Jury Duty – Witness Service

If you are required to report for jury duty or to appear as a witness in a legal proceeding, you must notify your supervisor and bring the trial summons or witness subpoena to the Office of Human Resources.  The College will grant you time off to enable you to fulfill your jury/witness service obligations. 

Time off for jury/witness service covers only the time you are actually serving.  Whenever your attendance is not required, you are expected to report to work.  Any remuneration you receive from the court must be submitted to the Office of Human Resources.

Bereavement Leave

In the event of the death of a member of your immediate family, you are permitted three (3) working days off with pay.  Immediate family includes husband, wife, child, parent, brother, sister, grandparent, grandchildren, and in-laws and step relationships in these categories.  If you wish additional time off it may be granted at the discretion of your supervisor and the Office of Human Resources, or you may use PTO days.

Lactation Breaks

CCS supports breastfeeding mothers by accommodating mothers who wish to express breast milk during the workday when separated from a newborn child. For up to one year after the child’s birth, any employee who is breastfeeding her child will be provided reasonable break times to express breast milk for her baby. Employees should contact Human Resources to discuss a location for lactation breaks that is convenient to the employee’s work location.  For non-exempt employees, breaks of more than 20 minutes in length will be unpaid, and the employee should indicate this break period on her time record.

Attendance and Timeliness

Absenteeism and tardiness place a burden on other employees and can affect the level of service your department provides.  If you must absent yourself from work, arrive late or depart early, you must notify your supervisor as soon as possible in advance of the anticipated tardiness or absences.  Employees must contact the supervisor directly and speak to them personally.  If the supervisor does not answer, the employee should leave a voicemail and also send an email or text message to the supervisor.  Employees who fail to notify their supervisors of an absence in accordance with this procedure may be subject to disciplinary action.  Employees must notify their supervisors each day they will be absent, in accordance with this procedure.  If the absence extends for a period of time, a schedule for reporting on a less frequent basis may be established. 

Employees may be subject to discipline, up to and including termination of employment, when unscheduled absenteeism or tardiness becomes excessive.  Even if an employee has Paid Time Off available, excessive use of unscheduled time off is disruptive and may lead to disciplinary action.  Whether absenteeism or tardiness is excessive is at the sole discretion of the College.  The College will consider the frequency of unscheduled absences and/or tardiness, the patterns of absences (such as a pattern of Monday or Friday absences or absences on the day before or after a holiday or weekend), and the reasons for the absences.  Pre-approved, pre-scheduled absences, bereavement leave, military leave, jury duty leave, and medical leaves (including Family and Medical Leave Act leave) shall not count against the employee, provided that proper notice and any required documentation are provided.

Absences, late arrivals and early departures may result in a reduction in wages for non-exempt employees. 

Any employee who fails to report to work without notification to his or her supervisor for a period of three consecutive days will be considered to have voluntarily terminated his or her employment.

Work Schedules and Digital Time Sheets (Time Clock Plus)

Full-time staff are generally expected to work a minimum of 35 hours per week.  Some full-time staff are expected to work 40 hours per week.  Core hours of operation for most departments are 8:30 am to 4:30 pm, Monday through Friday.  Actual work schedules may vary from department to department based on individual department needs.