Course Release

Objective

Course releases are a one course reduction in a full-time faculty teaching load. They are provided to faculty members to further the faculty members scholarship, research, and/or creative activity.

These releases are intended to recognize both past accomplishment and future promise. Course releases do not relieve the
faculty member from other responsibilities to the College, including advising, serving on committees, participating in departmental business, etc. In other words, course release does not constitute a sabbatical term. Faculty members are expected to continue to be in residence and carry out their other duties during the term in which they have a course release.

Generally, the chair, or designee of a department will determine if requests for course releases will or should be considered based primarily on:

  • Department needs (curriculum schedule, number of faculty on leave, course enrollments etc.),
  • Individual faculty needs (teaching evaluations, research demands, administrative or service assignments, performance, etc); and,
  • Availability of suitable teaching replacements

Guidelines

  1. No more than 1 full-time faculty per department may apply for a course release per academic year.
  2. The number of available course releases per year is contingent upon approved sabbatical applications each year. That is, course releases will be funded by whatever funds remain after sabbaticals are approved for a given year. If sufficient funds do not remain, no course release will be given.
  3. Only those full-time faculty members who have received a meets/exceeds rating in instructional quality/college service/professional practice in their annual self–appraisal at least two of the past three years and at least meets/exceeds in the third year are eligible.
  4. Prior accomplishments in instructional quality/college service/ professional practice, as reflected in the faculty’s annual self-appraisal, shall be considered for evaluation. The following should be considered for evaluation:
    1. Professional activities that include but are not limited to journaled articles, book writing, juried art shows, design exhibitions, consulting, research, presentations, etc. For a full list of qualifying department specific activities, please read the “Criteria for Professional Practice Guidelines” found on Blackboard under Faculty Review Committee.
    2. Specific accomplishments in securing contracts and grants (i.e., funded projects).
    3. The full-time faculty member’s scholarly agenda as articulated in his/her annual self–appraisal .
  5. A full-time faculty member who receives a course release does not become eligible for a second course release until they have completed three academic years since the course release was granted.
  6. A full-time faculty member who receives a sabbatical does not become eligible for a course release until they have completed three academic years since the sabbatical was  granted.
  7. Receiving a course release does not affect a faculty member’s ability to apply for and receive sabbatical in accordance with the guidelines and schedule set forth in the Faculty Handbook.
  8. Full-time faculty are eligible for a course release after three years of full-time employment at the College.
  9. The full-time faculty member’s annual self–appraisal over the course of two years will explicitly take into consideration the fact that they were granted a course release. Evidence of outcomes must be documented.
  10. Within thirty (30) days of the end of the semester in which the course release was granted, the faculty member shall submit to his/her chair, dean, and the Provost, a concise written appraisal regarding his/her accomplishments. If not provided, faculty will not eligible for future course releases.

Deadlines for Application

Fall Semester
April 30; Course Release Application Deadline
May 15; Faculty and Development Committee Decisions are Announced

Winter Semester
September 15; Course Release Application Deadline
October 1; Faculty and Development Committee Decisions are Announced

Performance Evaluation and Salary Adjustments

The annual performance evaluation process for faculty, as described in section 3.7.10, continues to occur during periods when a faculty member is on sabbatical. If a faculty member has been on sabbatical during the period being evaluated, the faculty member should include the work done on sabbatical in his or her annual report. The Chair should include this activity in the appraisal of the faculty member.

The annual salary adjustment process will take this performance evaluation into account in the same manner as all other evaluations are considered.

Obligations of Sabbatical Recipients

The recipient of a sabbatical leave must:

  1. Make every reasonable effort to fulfill the terms of the College sabbatical.
  2. Return to the College for a minimum of one year following the completion of the sabbatical.
  3. Submit a report on the sabbatical to the Department Chair, appropriate Dean, and Provost within a month after the completion of the sabbatical period.
  4. Ensure that all publications and other materials related to and produced as a result of the sabbatical support include an acknowledgement to the College.

It is common practice to hold an exhibition of work produced by studio faculty during their sabbaticals. However, this is not a guaranteed opportunity and is subject to the availability of either Center Galleries or the Valade Family Gallery. Regardless of whether CCS exhibits studio or non-studio sabbatical work on campus, faculty who have had sabbaticals have a responsibility to share the results of the sabbaticals with the CCS community. They also are encouraged to seek opportunities, both locally and nationally, to display, present, or publish their work.

Procedure/Application and Selection Process

  1. Each year, in consultation with the President, the Provost determines and announces the number of sabbaticals available no later than March 15.
  2. The Provost, in consultation with the Deans and Executive Committee of the Faculty Assembly, appoints a committee to evaluate the applications and make recommendations to the Provost regarding the merits of the application.
  3. A faculty member eligible for sabbatical must file an application to the committee no later than April 15 of the semester preceding the academic year for which he/she is applying. A Department Chair’s recommendation should be included with the application materials, along with a current CV and completed application form.The application must describe:
    • the project the faculty member will pursue during the sabbatical and the benefit to the faculty member’s professional development
    • how the project is consistent with the academic interests and mission of the College and program
    • how the accomplishments of the sabbatical will promote excellence in the production and/or dissemination of knowledge and what the work product of the leave will be
    • how the project to be undertaken differs from what is typically considered part of the normal workload of the faculty member
  4. The committee will make recommendations to the Provost based on the quality of the proposal, the value of the proposed work to the faculty member and the College, and the number of sabbatical leaves available in a given year.
  5. Notification, pending Board approval of the budget in May, will be made by May 15.
  6. The sabbatical may not be taken in order to teach or work at another institution or business.

Compensation During Sabbatical

There are two types of sabbatical leaves. The one-semester leave provides for full pay and benefits for one semester and is available for either the fall or winter semester. The two-semester leave provides full benefits with 70% of base pay. Two- semester sabbaticals must be taken in the same academic year. Faculty development funding is not generally available to faculty who have been approved for sabbatical leave.

Eligibility

A full-time faculty member applying for sabbatical leave must have at least the rank of Assistant Professor and have completed six (6) years of full-time service at CCS. Leave of absence time is not counted in the total. Faculty members who have had a sabbatical leave become eligible for a new leave six years after the completion of the previous sabbatical. Faculty members who applied for but did not receive a sabbatical may re-apply the following year.

Sabbaticals

The purpose of the CCS sabbatical leave program is to enable a full-time faculty member to pursue scholarly and/or professional creative development with a degree of concentration and freedom not normally possible while teaching a full-time schedule.

Such a program is highly beneficial both to the College and to the individual, for it encourages exploration and productivity which the faculty member brings back to his or her program and to the College at large.

Faculty Development Grants and Conferences

CCS endeavors to budget funds each year to support faculty development. These funds may be used activities that include, but are not limited to:

  • workshops, seminars, training, or courses related to their field
  • travel to conferences or symposia
  • other activities as determined by the appropriate Dean and Provost

Courses or workshops must be successfully completed to be eligible for reimbursement. Faculty development grants are not used to support the pursuit of degrees. The College recognizes the value of faculty making presentations at and attending conferences that enhance faculty’s knowledge of current trends in their respective fields, their professional practice, and scholarly activities, and the College’s visibility.

  1. Full-time faculty members may request financial support to attend conferences, seminars, workshops and other means of professional development. Requests should include an explanation of the value of the event and a budget of the expenses required. Requests are given to the Department Chair for approval and then forwarded to the Assistant Provost who will make a decision in consultation with the Provost and appropriate Dean based on funds available and the number and types of requests received. Faculty members who have been granted sabbatical leave are not eligible to receive faculty development grants during the leave.
  2. If a request is approved, travel, lodging and registration arrangements are the responsibility of the faculty member. Reimbursable expenses include registration fees, visa application (if necessary) air and ground travel, lodging, meals and tips up to the amount approved and consistent with the College’s policy on travel.

    An approved expense report with original itemized receipts is required for reimbursement. Travel advances may be granted by completing a Payment Requisition form with the Business Office one week in advance of when funds are required.

Please refer to the Policy on Travel and Entertainment in Appendix F.

 

Faculty Development

The College is committed to the continuous improvement of its primary resource, the faculty. Through a variety of activities, supported in whole or in part by the College, faculty are able to strengthen educational, scholarly and professional abilities. Generally, individual faculty will initiate requests for funding to their Chair, or a member of the Provost’s Office may recommend professional development opportunities to specific faculty.

The College has a strong commitment to faculty development and believes that it is through faculty development that the curriculum progresses and the instructional program is strengthened.

Examples of faculty development activities include, but are not limited to:

  • Attending conferences, seminars, or workshops
  • Speaking, presenting, or participating in panel discussions at conferences and other events
  • Participating in discipline-related professional communities