Reappointment Procedures

  1. The Office of the Provost informs each faculty member who is to be reviewed for contract renewal of their eligibility, as well as the Chair of the faculty member’s department. The Provost’s Office provides the entire list of faculty eligible for renewal to the Faculty Review Committee (FRC)
  2. The FRC reviews the faculty member’s reappointment according to the schedule and guidelines set forth in Section 3.9.6.
  3. The Department Chair submits a letter to the appropriate Dean with his/her own non-binding recommendation regarding the faculty member’s reappointment. The letter should summarize the strengths and weaknesses noted in the Chair’s evaluations conducted during the current contract period. The Chair supports his/her recommendation with specific information and conclusions. The letter should be submitted according to the same schedule as the FRC recommendations. In the case of the renewal of a Department Chair’s own faculty appointment, the Department Chair’s letter is omitted.
  4. Upon receiving the recommendations of the FRC and Department Chair, the appropriate Dean formulates and submits to the Provost a recommendation on each faculty member’s reappointment, including length of reappointment, if any, and rank. In doing so, the Dean may request additional information from or a meeting with the faculty member and may request clarification or elaboration from the FRC or Chair.
  5. The Provost reviews the Dean’s recommendation. The Provost may also request additional information or clarification from any of the parties involved in the reappointment procedure. The Provost then submits his own recommendation regarding reappointment to the President.
  6. The President reviews and approves or disapproves each of the Provost’s recommendations. The President may also request additional information or clarification from any of the parties involved in the reappointment procedure. The President communicates the decisions to the Provost who is responsible for informing the faculty member, Chair, the appropriate Dean, FRC, and Director of Human Resources.
  7. In order to accept the reappointment and complete the process, the faculty member signs a copy of the appointment letter and returns it to the Director of Human Resources.

The schedule of the reappointment process is as follows:

  1. One-year contracts
    • Chair’s and FRC’s recommendations by March 1
    • Appropriate Dean’s and Provost’s recommendations and President’s decision by March 31
  2. Two-year contracts
    • Chair’s and FRC’s recommendations by December 1 of the second year
      of the contract
    • Appropriate Dean’s and Provost’s recommendations and President’s decision by February 1 of the second year of the contract
  3. Three-year contracts
    • Chair’s and FRC’s recommendations by June 1 of the second year of the contract
    • Appropriate Dean’s and Provost’s recommendations as well as President’s decision due ninety days thereafter

CCS understands the need to give full-time faculty ample notice of the status of their appointments. While all parties to the reappointment procedure will make their best efforts to meet the schedule described above, circumstances may occasionally prevent that from happening. In an instance when a decision will not be rendered by the target date, the Provost’s office will inform the faculty member of the delay, the reason for it, and the date by which the review will be completed.