CCS strives to engage students in an active learning environment that challenges them to grow as artists and designers while providing the support network for them to succeed. The programs and services offered through various student support offices and programs are intended to help students develop into successful and civically engaged artists and designers. Student success and persistence to graduation are the overarching goals for these offices.
A student may repeat a course in which credit has been earned in order to improve their grade. When a course is repeated, the higher grade will be used in the calculation of the cumulative grade point average. Any course, or its equivalent transfer course, may be applied only once toward fulfillment of any and all degree requirements, including elective credit. Work from previous attempts at the course cannot be reused in future attempts without written approval from the faculty member teaching the repeated course.
A list of helpful Academic Advising and Registration forms available on the College’s Campus Offices page follows:
- Academic Alert Form – This online form was designed to proactively help students who may need additional support with their academic progress. An instructor may submit an Academic Alert Referral for any student in order to address an academic concern.
- Registration Permission – An online form that requires the signature of the Department Chair or Program Manager, granting a student permission to register for a course that is filled or that has some other restriction.
- Drop Request – An online form that the student must complete in order to begin the process of dropping (withdrawing) a course. The student’s Academic Advisor must sign the form for drops. If the student is changing section numbers no Advisor’s signature is needed.
- Curriculum Change – An online form completed by a Department Chair advising Registration to alter a student’s curriculum in some way. Contact the Academic Advising and Registration Office to obtain the appropriate form.
- Change of Major – A form with which a student may transfer from one program to another. The student must present their portfolio to the proposed new Department Chair for acceptance. The new Department Chair will sign and date the form, which indicates acceptance of the student into the major and confirms the assignment of studio credit.
- Declaration of Minor – A form with which an undergraduate student may declare a minor.
- Complete Withdrawal Form – If a student intends a complete withdrawal from CCS for the semester they must meet with an Advisor in the Academic Advising and Registration Office and then a Financial Aid officer for an exit interview. The Academic Advising and Registration Office processes the Complete Withdrawal form and distributes it to all concerned departments.
Class rosters are available in Self-Service and are emailed by the Academic Advising and Registration Office (AARO) to the Program Managers at the beginning of the semester for distribution to their faculty. Rosters provide the following information: student ID number, student name, telephone number (local phone number will be printed, if available; otherwise the permanent phone number will be printed), Veterans Administration status, major, class (indicated as CLS, this indicates whether the student is a freshman, sophomore, etc.), credits earned for this class, add/drop date
To be in compliance with the U.S. Department of Education regulations, faculty must record attendance during each class period and Academic Affairs must monitor attendance records every day for the first fourteen days of the semester. This requirement applies to all classes, on campus, online, internships, and independent study.
Regular class attendance is essential for learning and academic success. Students are expected to attend all class meetings, on time and for the full duration, and be prepared to work on that day’s assignment. Faculty are responsible for establishing an attendance policy for each of their classes and for outlining that policy on the course syllabus. Students are responsible for knowing the attendance policy for their class and adhering to those requirements. Exceptions to an instructor’s attendance policy should be discussed with that instructor.
CCS students using veterans’ benefits will have attendance monitored throughout the semester for reporting purposes to the Department of Veterans Affairs (DVA).
The first week of each semester is an add/drop period during which students may drop courses for which they previously registered or register for new courses with no penalty. After the add/drop period instructors must access their attendance roster online. Instructors are required to maintain attendance records electronically, which must be submitted at the end of the semester along with final grades. The roster includes all students registered in your class(es) through the end of the add/drop period.
If there is a person in class who is NOT on the class roster, it means the student is NOT REGISTERED for the class. It is imperative that faculty members immediately send the student to the Academic Advising and Registration office. Students are not permitted to be in class unless they have officially registered for that class.
Faculty will begin to receive a weekly “drop notice” via email to inform them of any student who has officially withdrawn from their class(es). If there is a student listed on your roster who is not attending class, faculty members must contact the Academic Advising and Registration Office, and they will inquire why they have not been attending.
In addition, faculty members may notice a “V” next to the names of some students on the class roster. This means the students receive benefits from the U.S. Department of Veterans Affairs. The VA requires attendance rosters, and it is the instructor’s responsibility to monitor this. The Academic Advising and Registration Office must report non-attendance of these students to the VA within 30 days of the last date of attendance. Instructors must report any “V” student who has missed three (3) weeks of class as soon as they miss the third week.
CCS believes that academic advising is an essential part of the educational process. The advising program is intended to make advising consistent across all departments and to assure that the academic needs and progress of each student are carefully supervised so that each may achieve their full educational and professional potential.
The Academic Advising and Registration Office coordinates all advising activities. Trained advisors advise students, conduct academic evaluations, and assist students through the registration process.
Faculty members may offer special projects (tutorials in regularly established courses, independent studies, and experimental courses) not listed in the catalog. Special project courses are run on an occasional basis and may only run twice. A special project course allows faculty to gauge student interest and see how the course performs.
All special project and experimental courses must be reviewed and approved by the Department Chair, and the appropriate Academic Dean. If a faculty person would like to make the special project course a regular part of the curriculum, a Request for New Course form would need to be completed and approved by the Chair, Academic Affairs, and the Curriculum Committee.
The quality of the education students receive at the College for Creative Studies depends upon the quality, dedication, and integrity of its faculty. While the combination of duties that comprise a faculty member’s contributions to the institution and its students will differ for each individual, a faculty member is expected to demonstrate excellence in the areas of instructional quality; College service, including departmental contributions; and professional practice and scholarly research.
At all times, a faculty member must act in the best interests of the students, encourage their educational development, demonstrate current knowledge of their discipline, treat all students fairly and in a non-discriminatory manner, and maintain the highest standards of professionalism.
The duties in each area of responsibility are as follows:
- Instructional Quality and Departmental Contributions
- College Service
- Professional Practice and/or Scholarly Research
Instructional Quality and Departmental Contributions
- Teach courses as assigned by the department, in accordance with curricular goals and criteria established by the department and the College.
- Teach the equivalent of three 3-credit courses per semester. At least one-third of a faculty member’s teaching load must be in the department to which the faculty member is appointed.
- Prepare and distribute to students, in each course taught, a written syllabus describing the learning outcomes and expectations of the class. A syllabus must be prepared using the syllabus template provided by the Academic Affairs office. This format is available from the Program Managers. Syllabi due dates are determined by the department; upon receipt, syllabi are reviewed by the Chair who then forwards an approved copy to the Academic Affairs office prior to the start of the semester.
- Adhere to best teaching practices:
- Demonstrate effectiveness as educators, evincing a thorough and up-to-date understanding of their field/discipline and pedagogical practices.
- Clearly communicate course-specific content as determined by their respective departments.
- Manifest openness to innovative practices that enhance student learning, including technological advancements in pedagogy.
- Adhere to learning outcomes and assessment practices that have been established by their respective departments and the College.
- Determine that the classroom is properly set up for each session. Arrive punctually and remain throughout the entire class.
- Mentor students regarding their professional and academic goals.
- Conduct timely evaluations of students, including grading, according to policies and criteria established by the department and the College.
- Acquaint students with the proper use of materials and equipment, as appropriate.
- Create a learning environment that advances CCS’s commitment to diversity, equity, and inclusion.
- Seek or participate in sponsored, interdisciplinary, and/or community projects, where appropriate to their respective departments. The Chair of each department has the discretion to determine whether a project meets the educational objectives of the course and to assign the project to a particular faculty. The Chair may decline the project if it does not meet the curricular needs of the program.
- Faculty are responsible for establishing an attendance policy for each of their classes and for outlining that policy on the course syllabus. Students are responsible for knowing the attendance policy for their class and adhering to those requirements. Students seeking exceptions to an instructor’s attendance policy should discuss their request with that instructor. For the complete policy, see CCS Attendance Policy.
- Participate in departmental meetings.
- Participate in curriculum assessment and planning.
- Serve on departmental committees.
- Participate in the mentoring process and serve as a mentor.
- Establish a method for weekly office hours to enable “mentees” and students to schedule appointments. The number of office hours necessary to meet mentoring needs may vary during the semester.
- Participate in departmental student reviews.
- Assist the department, as appropriate, in determining equipment and facilities needs and in maintaining the operational readiness of equipment and facilities.
- Participate in preparing departmental budget submissions.
- Assist in coordinating and encouraging student participation in departmental exhibitions and outreach.
- Participate in the department’s student recruitment activities and enhancement of departmental and College reputation.
- Assist, as appropriate, in obtaining outside funding to support the department’s educational program.
- Maintain up-to-date skills related to the College’s Learning Management System.
- Participate in the Assessment Program
- Attend Commencement
- Serve on one tier I and one tier II Faculty Assembly committee. Committee service beyond that will be needed and encouraged to fulfill the College’s mission and vision.
- Participate in College-wide activities such as:
- Faculty Assembly
- Installation and deinstallation of the Student Exhibition
- Strategic planning activities
- Self-Study and re-accreditation activities
- Admissions events and student recruitment
- Be a positive advocate and ambassador for the College
- Submit content for the department’s monthly report submissions
Professional Practice and/or Scholarly Research
Faculty should demonstrate evidence of sustained inquiry and continual professional activity and growth, consistent with the opportunities, expectations, and advancement of their disciplines or professions. They should display active engagement in an artistic, scholarly, or professional production. Professional development activities may include, but are not limited to, the following:
- Portfolio of published materials/projects
- Exhibitions, exhibition catalogs
- Peer-reviewed publications, conference papers, book chapters, and monographs
- Creative practice, such as fiction, creative nonfiction, artwork, design work, craft, films, artifacts, performances, systems, processes, or patents
- Lectures and presentations, participation in panels, symposia, etc.
- Jurying of exhibitions, guest critiques at another institution
- Guest teaching/artist residency
- Community activity, involvement, organization
- Introduction of new programs, courses, curricula
- Professional accounts/commissions
- Juried competitions and awards
- Practice-based/led research including artworks, films, artifacts, performances, systems, processes, or patents
The College supports Faculty Development in the above areas as detailed in the Faculty Development section of the Faculty Handbook.
Full-time faculty members must devote their full time and attention to the performance of their responsibilities. In order for faculty members to fulfill their teaching responsibilities, as well as their responsibilities outside the classroom, they should spend a significant amount of time on campus in addition to their teaching hours. Faculty members must not render any full-time services to or enter into the full-time employment of any person or entity other than CCS during the academic year. Faculty members must obtain the prior approval of their Department Chair and the appropriate Dean in any semester in which they are interested in accepting part-time teaching assignments outside of CCS. The purpose is to ensure that such commitments do not conflict with CCS obligations or interests.
A faculty member’s responsibilities extend over the course of an academic year. The academic year begins the Monday of the week before the week in which classes begin in the Fall semester, and concludes with the Student Exhibition opening on the day following Commencement. While a faculty member’s responsibilities fall primarily within this part of the calendar cycle, the responsibilities of full-time faculty members may and often do require them to perform duties at times outside the academic year. Faculty members are required to honor reasonable requests from the President, the Provost, the Deans, or Department Chairs to attend to faculty responsibilities (for example, on-campus departmental meetings or representing the department or College at various events) at times other than the regular academic year.
The Health and Safety Committee of the Faculty Assembly assists in overseeing the safety and appropriate operation of academic facilities, and helps to ensure that instructional practices support the safe operation of these facilities. Working with the Director of Facilities and the Director of Campus Safety, the Committee performs an annual review of academic facilities and instructional practices. Any concerns that faculty or students have regarding health and safety may be reported to the Committee, which will work with the appropriate department to ensure corrective action is taken.
The Committee also works with the academic departments to identify new equipment and practices which might improve the academic working environment.