Welcome

All records of midterm and final grades are available to students on the Self–Service homepage (see Grades and select the appropriate term). Grades are released to students each semester on the dates provided in the Academic Calendar. Student progress is evaluated at the end of each academic semester and must maintain the minimum GPA requirements for the enrolled program.

• Undergraduate Students must maintain a 2.0 cumulative GPA. Lowest passing grade for undergraduate courses is a D-.
• Graduate Students must maintain a 3.0 cumulative GPA. Lowest passing grade for graduate studies’ courses is a C.
• Teacher Certification students must maintain a 2.7 cumulative grade point average for all required Art Education courses. Lowest passing grade is a C for Art Education requirements.

Incomplete Grades are given based on approval and review of extenuating circumstances; generally approved for those students who are unable to complete a small amount of work for the semester. Questions about receiving an Incomplete Grade should be directed to the Instructor first.

• Incomplete Grade forms must include a student signature and are submitted to the AARO by the approving department only.

Grade Changes and Appeals are available if a student thinks they received a grade in error, or if a student has disputed a recorded grade. Grade Change requests should be directed to the instructor of the course. Additional follow-up or concerns can be directed to the Department Chair.

• Grade Change forms are submitted to the AARO by the approving department only.

Grade and GPA Resources

Obtaining Grades online
Incomplete Grades
Grade Appeal Process
Grade Changes
Grade Scale
Dean’s and President’s List

The records office should always have the most current student contact information if any changes occur during your studies (or during a leave of absence). Allow 5-7 business days to update records across campus offices.

Student Phone, Address, and Personal Email

• Log-in to Self-Service, select “profile” from the menu to update your address, personal email and/or phone number.
• Communication from CCS will continue to go to your CCS email account.

International Students must first notify the International Student Services Office (ISSO) before submitting name and personal information requests – additional forms or approvals may be required.

Legal Name Changes

If you have legally changed your name due to marriage, divorce or a court decree, official documentation is required to update your student records.

• Current students must complete the Legal Name Change section of the Name Change form and contact the AARO directly to submit your documentation at 313.664.7672 or aaro@collegeforcreativestudies.edu.

Chosen (Preferred) Names

Students may request the use of a chosen (preferred) first name without official documentation.

• Current students must complete the Chosen Name section of the Name Change form.
• Chosen names will appear on class rosters, Canvas, and Self-Service. Some restrictions apply, see the Chosen and Legal Name Policy for complete details.

Need a new ID card? Contact the CCS Campus Safety Office to make an appointment, fees may apply.

Name and Personal Identity Resources

Chosen and Legal Name Policy (includes Chosen Name Display Areas)
Office of Institutional Equity and Inclusion (OIEI)
International Student Services Office (ISSO)
Alumni may continue to contact the AARO to update personal information for records requests.
PCS students – contact Pre-College and Continuing Studies Office

Official CCS Transcripts

Request your official CCS Transcripts online through Parchment.

Unofficial CCS Transcripts

Downloaded unofficial transcripts online by logging in to Self-Service. View the menu > select Academics > see Unofficial Transcript.

Transcript request help!

If you need help requesting a transcript (official or unofficial) please do the following:

• Send an email to aaro@collegeforcreativestudies.edu.
• Include your full name and student ID number
• Include your maiden name, or former name associated with your student records, if applicable.

Enrollment Verifications

Log-in to Self-Service and select the Enrollment Verifications option to complete the online form.

View the CCS Transcripts and Enrollment Verification Policy for fees and additional information or contact the AARO at 313-664-7672 or email aaro@collegeforcreativestudies.edu with questions.

Please allow 48-72 hours (or 2-3 business days) to process requests.

Student records are protected under FERPA (Family Educational Rights and Privacy Act).

Information pertaining to a student’s record cannot be disclosed to anyone other than the student. Information such as (but not limited to):

• Grades
• Attendance
• Financial
• Disciplinary

To authorize release of academic, financial, or other records:

Submit the Authorization to Release Records Form accompanied by student’s identification (exp., driver’s license) to the AARO.

The college can release what is considered “Directory Information” unless the student makes a request to withhold this information.

• Name
• Major
• Degree
• Attendance dates
• Graduation date

To withhold Directory Information:

Submit the Request to Withhold Directory Information Form.

Details for Withholding Directory Information and/or to Release Educational Records are listed on the affiliated forms.

• View the FERPA links below for additional information on policies and guidelines.
• Contact the AARO for assistance with student records.

FERPA Resources

FERPA – General Guidelines
CCS FERPA Policy and Directory Information
FERPA FAQs