Student Domestic Travel

Policy Statement, Purpose, and Scope

The College for Creative Studies encourages student exploration and travel. Off-campus experiences support institutional learning outcomes and expand students’ experience and perspective. The College seeks to ensure the safety of students and mitigate risks associated with off-campus exploration; hence, this policy and its adjacent procedures were established to offer minimum requirements for student travel. Additional standards may be enacted for specific trips by the Trip Leader or Responsible Administrator.

The Student Domestic Travel Policy establishes guidelines to ensure adequate College oversight of travel programs, maintain quality and consistency among programs, and allow for appropriate response should an emergency arise. The purpose of the policy is to ensure that adequate planning, supervision, and organization is in place for safe student domestic travel and to firm an approval and accountability structure.  

This policy applies to domestic travel of any enrolled students to attend activities or events that are:

  • Organized or sponsored by the College for Creative Studies, or travel in which the students act as representatives of the College, and
  • Occurring off the CCS campus and/or extending overnight.
  • This policy does not apply to travel undertaken for internships, student teaching, observations, residencies, or research (unless the research is organized by a faculty member). Travel undertaken by students who are also College employees traveling in their capacity as employees is not covered in this policy and will be handled in the same manner as employee travel.

CCS Student Domestic Travel requires a named Trip Leader, Trip Coordinator, and Responsible Administrator. These parties will ensure that travel is planned and executed in accordance with the CCS Student Domestic Travel Policy and Guidelines and will manage issues as they arise.

Reason for Policy

This policy ensures the consistent handling and oversight of student domestic travel. It provides clear instructions related to approvals and accountability and creates guidelines to ensure the safety of all participants.

Definitions

Academic Travel provides opportunity for students to meet learning outcomes for a course of study or prepare for a specified career path (i.e. conferences, portfolio reviews, studio tours)

The Clery Act is a consumer protection law that provides transparency related to crime policy and statistics. CCS is required to disclose any crime information that occurs on or near campus, or on non-campus property the College has entered an agreement to use (i.e. reserved lodging, agreed upon use in a host facility).

The College defines co-curricular learning as learning activities, programs, and experiences that reinforce the institution’s mission and values and complement the formal curriculum. Examples of Co-Curricular Travel may include student-faculty research experiences, service learning, professional clubs or organizations, career services, etc.

An Enrolled Student is any CCS student, graduate, undergraduate, non-matriculating, or PreCollege and Continuing Studies, who is enrolled in courses at the College, including College break periods and summers between enrolled periods. Only CCS staff, faculty, and enrolled students may participate in College-sponsored domestic student travel. If an exception is necessary, the approval of the Responsible Administrator is required.

The Responsible Administrator is a Dean, Department Chair, Director of an administrative unit, or their delegate who offers approval for the travel and any associated expenditures, as well as authorizing policy exceptions.

A Trip Leader is typically a full-time faculty or staff member(s) responsible for trip planning, student preparation, and supervision of students on the trip. Adjunct Instructors or part-time employees must be approved by the Responsible Administrator prior to the trip being approved.

The Trip Coordinator is the staff member responsible for oversight of trip planning and execution. The Coordinator will work with the Trip Leader to complete Business Services documentation and aid with trip planning and reservations as needed.

Title IX –The College subscribes to the principle of equal opportunity in its employment, admissions, and educational practices, including travel, and strives to provide an educational environment and workplace free from unlawful harassment or discrimination. Discrimination, including harassment, because of age, race, color, national origin, religion, sex, sexual orientation, marital status, disability or any other characteristic protected by law is strictly prohibited.

Academic Travel

Student travel can be an important component of a student’s learning experience at CCS. Class field trips and departmental group travel can enhance the content of a course or academic endeavor by providing experiences that cannot be conveyed in a classroom. As the intent of academic travel is usually to meet learning outcomes for a course of study or prepare for a specified career path, faculty are expected to act as Trip Leaders.

  1. Chaperones are required for all College-sponsored student domestic travel. A full outline of the chaperone policy, including the number of students allowed per chaperone, can be found here. Any exceptions to this requirement should be requested through the Chaperone Waiver form found at the above link.
  2. Field trips that are expected for a course must be listed on the class syllabus.
  3. Funding for Student Domestic Travel, including field trips, comes from the involved students and the department if additional funding is required. The faculty may submit a Student Domestic Travel Funding Request to the Office of Academic Affairs after receiving approval from the Department Chair. All monies due from students for a given trip must be paid to CCS before leaving on the trip, with no exceptions. Subsequent to the trip, proper accounting, including all appropriate receipts, must be made of all funds expended. The forms to be used in this accounting may be obtained from the Business Office.

Co-Curricular Travel

Co-Curricular travel can foster the development of soft or cross-cutting skills such as teamwork, communication, problem solving, and interpersonal relations.

The requirements for Co-Curricular student domestic travel are the same as academic travel; the only difference lies in who may act as Trip Leader and who is asked to serve as Trip Coordinator. Staff members may act as Trip Leaders for Co-Curricular travel. Co-curricular travel is often coordinated through various Enrollment and Student Services Offices.

Related Policies/Forms


Student Domestic Travel Guidelines

Trip Leader


Expectations of Travel Participants

Prior to Travel Commencing

Proposal

The Trip Leader and Coordinator will work together to develop a travel proposal, inclusive of budget estimations, and submit the completed Student Domestic Travel Funding Request. When possible, requests for overnight stays or travel outside of a 50 mile radius should typically be submitted three months in advance of the travel. For local travel, a funding request should typically be submitted three weeks in advance. As part of the proposal process, the Trip Leader should speak with their supervisors regarding coverage for their on-campus responsibilities should the trip be approved.

Planning

Upon approval of the travel proposal, the Trip Leader and Trip Coordinator will communicate fundraising/personal contribution expectations to student participants and the Trip Leader will develop a loose itinerary. If the travel is not specific to a certain class, the Trip Leader and Trip Coordinator will work together to promote the travel opportunity to students.

The Trip Coordinator will maintain a list of students who will participate in the travel, limiting capacity in accordance with budget and number of chaperones. A waitlist will also be maintained in case any of the initial participants are unable to attend.

If the travel will take place within a single day, the Trip Leader will provide students direction for the trip via email and/or the College’s learning management system the day prior to travel. This communication will include:

  • Firmed travel itinerary
  • Other chaperones (if applicable)
  • Transportation details
  • How meals will be handled (if applicable)
  • Expected student expenses – meal, coat check, etc.
  • Behavioral expectations for the trip, i.e. Student Code of Conduct
  • Appropriate attire
  • Necessary gear/materials/tools
  • Risks associated with the trip
  • Need to keep on person at all times – health insurance information and emergency contact
  • Direction should an emergency arise

For travel involving an overnight stay, the Trip Leader, in coordination with the Trip Coordinator, will schedule an orientation for all travel participants. This orientation will take place at least one week prior to the commencement of travel. The orientation will provide the information listed for single day trips, as well as details on the following content.

  • Route
  • Rest and meal stops
  • Lodging
  • Proper identification/health information

Required Forms/Lists

The Trip Leader must have students sign the Field Trip form for all student travel. Completed forms, as well as a Participant List containing student name, student number, cell phone number, and emergency contact information must be submitted by the Trip Coordinator to the Trip Leader, Dean of Students (if overnight travel), and Responsible Administrator at least ten days prior to travel commencing.

While Traveling

Supervision/Direction

While traveling, the Trip Leader is responsible for maintaining an accurate accounting of all participating students. The itinerary communicated prior to the trip should be followed as closely as is feasible.

If the Trip Leader is the sole chaperone for the trip, they must be available to trip participants at all times and be lodged in the same place (as applicable), though they may not share a room with students. If there is an additional chaperone(s) on the trip, oversight breaks may be scheduled with coverage by the chaperone(s).

Alcohol and/or cannabis consumption by Trip Leaders is prohibited while chaperoning student trips, unless there is a chaperone who can respond to an emergency in their stead. If a Trip Leader imbibes, they need to do so in accordance with the dictates offered in the College’s Travel and Entertainment Policy and Alcohol and Other Drug Policy.

The Trip Leader must follow all dictates as set forth by the CCS Chaperone Policy, as well as those in the Travel and Entertainment Policy.

Emergencies

Trip Leaders will carry with them – on their body – the emergency contact information for all participants.

The Trip Leader must report any incident resulting in injury or property loss, criminal activity, violation of trip rules or Student Code of Conduct, emergencies, or any other unusual activity to the Trip Coordinator and Responsible Administrator as soon as practicable following the incident. In the case of a true emergency, the Trip Leader is responsible for calling 911 and/or the local authorities.

Upon Return

Receipt Submittal

Within seven business days of the end of the travel period, the Trip Leader must submit all travel receipts and the remaining funds from any advances received to the Trip Coordinator.

Reporting

A Trip Evaluation Form for Faculty/Staff must be submitted by the Trip Leader to their department Program Manager (as applicable) for use in the Academic Affairs Monthly Report within the same seven-day period. 

A Student Trip Evaluation form link should be sent within three days of the return by the Trip Coordinator. Completed evaluation forms will be made available to the department/office and sponsoring departments by Academic Affairs.

Travel sponsors may require additional reporting from the trip.

Other Chaperones (as applicable)

As stated in the CCS Chaperone Policy, chaperones are typically full-time faculty, staff, or graduate assistants. For academic travel, faculty typically serve in this role. Chaperones are expected to work with the Trip Leader in planning and implementing the travel. Chaperones do not have responsibilities related to reporting or receipt reconciliation.

Trip Coordinator

Prior to Travel Commencing

The Trip Coordinator works with the Trip Leader, aiding in proposal research and trip planning as needed, aiding in the completion and submittal of the Student Domestic Travel Funding Request form, and making reservations for transport, lodging, and access for group participants (i.e. conference fees, museum tickets). The Trip Coordinator also works with the Trip Leader to promote the travel opportunity (as appropriate), conduct an orientation (when needed), and management of the travel budget. The Trip Coordinator is also responsible for liaising with Business Services to set up an account for student deposits.

Prior to travel commencing, the Trip Coordinator is responsible for ensuring that the Trip Leader has submitted Field Trip forms for all participants. The Trip Coordinator will create a Participant List for the Trip Leader and for use internally. The Trip Coordinator will forward this Participant List to the Trip Leader, Dean of Students (if overnight travel), and Responsible Administrator ten days prior to the trip commencing.

While Travel is Taking Place

Trip Coordinators are on on-call status during the duration of the trip, as they will act as liaison between the Trip Leader and the Responsible Administrator should questions or an emergency arise.

Upon Return

Once the travel is complete, Trip Coordinators are responsible for reconciling the travel expenses. Trip Leaders are to submit all receipts from the travel to the Trip Coordinator within seven business days of return. Trip Leaders will also submit a trip evaluation form on the travel. Additional reporting on the trip, in the form of exhibitions, debriefs, etc. may also be expected from trip sponsors; Trip Coordinators will aid in planning for these events as applicable. Trip Coordinators will also communicate with the Trip Leader and all participants regarding the Student Trip Evaluation form.

Responsible Administrator

Prior to Travel Commencing

The Responsible Administrator for student domestic travel is named on the Student Domestic Travel Funding Request form and offers approval for the trip proposal.

While Travel is Taking Place

Responsible Administrators are on on-call status during the duration of the trip, as they may need to respond to questions or offer direction should an emergency arise.

Upon Return

Dependent on the size of the expenditure, Responsible Administrators may be called upon to approve expenditures/reconciliation reports resulting from the travel. Responsible Administrators have the discretion to require additional travel reporting from Trip Leaders, regardless of whether their office sponsored the travel financially.

Student Participants

Prior to Travel Commencing

Students who wish to participate in domestic travel opportunities are expected to carefully consider the trip information provided to them from the Trip Leader and reflect on their own ability to successfully participate in the travel before signing up for the trip. Though students are not required to pay for required class field trips, travel that is not required will typically entail a cost to the student. Students participating in travel may need to miss other classes or commitments – students should ensure that trading one experience for the other is the best choice for them before committing to the trip. Students participating in travel opportunities are expected to attend pre-trip orientations (as applicable), fundraise (as needed), and meet any obligations (surveys, submission of work, etc.) that follow the trip. Finally, while traveling, the Student Code of Conduct and all other policies of the College, as well as any rules set for the by the Trip Leader, are in effect and students wishing to participate in travel must be willing to follow these dictates. Student travelers represent the College and it is imperative that they behave in accordance with the institution’s best interest.

Student travelers should be aware that the College assumes no responsibility in providing participating students funds in the case of an emergency. Participating students should be prepared to assume the costs of their travel, lodging, and food in the case of unanticipated delays or other incidents requiring additional expenditures, as well as any uncovered medical costs.

The Students Affairs office will consider student participant names as they deposit. Students not in good judicial standing may not be permitted to attend overnight trips.

Students participating in domestic travel will also need to submit a Field Trip form prior to traveling.

While Traveling

As stated, all students participating in domestic travel opportunities must adhere to the Student Code of Conduct and all other policies of the College, as well as any rules set by the Trip Leader. Failure to comply may hinder future participation in travel opportunities.

No student is permitted to leave the group, and no student shall be left behind during a trip unless required by circumstances approved by the Responsible Administrator.

Alcohol, cannabis, or illegal substance consumption by students of any age is prohibited during College-sponsored domestic student travel.

Students are expected to approach the Trip Leader or chaperone(s) (if applicable) with any incident resulting in injury or property loss, criminal activity, violation of trip rules or Student Code of Conduct, emergencies, or any other unusual activity that takes place on the trip.

If a student needs to return early from the trip for any reason, the Trip Leader, in consultation with the Trip Coordinator and Responsible Administrator, will determine if that student should be accompanied by a fellow trip participant.

Upon Return

Were any expenses incurred that are approved for repayment, students must submit the relevant receipts to the Trip Coordinator within seven days of return.

If a post-trip event is planned – a presentation on the travel, an exhibition of work inspired by the travel, debrief meeting, etc. – students are expected to participate.

Travel Budget

Funding Sources

Student domestic travel is typically funded via student fundraising and individual student contribution. If the travel is required or offered as part of a sponsored research project, the budget for that project will typically cover the associated costs. Funds are also available through the Academic Affairs office, Student Affairs office, Student Government, and individual program budgets, though the allocation is based on strict criteria developed by each group and usually covers only a portion of the full cost. The criterion for funds available from each office is available on Blackboard.

The Trip Leader and Trip Coordinator are responsible for developing a budget associated with any student travel with four or more student participants. The cost for chaperone travel is included in this estimate. Once the budget is known, the Trip Leader, in coordination with the Trip Coordinator, may submit a Student Domestic Travel Funding Request form to seek funding from College offices. Requests for funding typically require three weeks for full processing. Once the Student Domestic Travel Funding Request form is returned to the Trip Coordinator with allocations detailed, the Trip Leader and Coordinator will work with the student group to guide fundraising efforts in accordance with the Student Fundraising Policy and determine individual student commitments. The cost of attendance for each student, both if fundraising goals are met and if they are not, will be clearly indicated on all promotional materials and communication relating to the travel.

If the travel is cancelled, the Trip Coordinator is responsible for communicating the cancellation to the Trip Leader, Responsible Administrator, participating students, and any offices that allocated funding for the travel within three business days of cancellation.

Student Deposits

Students are expected to deposit half the cost of the trip or $50, whichever is less, to the Business Services office at least five weeks prior to overnight trips as a good faith deposit. Three weeks prior to the trip is a drop-dead date – students wishing to withdraw from the trip after that date will be liable for all expenses incurred. These funds will not be returned if the student chooses not to attend unless an exception is granted by the Responsible Administrator. A wait list will be kept for all student travel with more prospective attendees than available spaces. Waitlisted students are not responsible for submitting deposits until they are confirmed as travelers.

Final student payment for the trip is due to Business Services seven business days prior to the trip. If final payment is not made by this date, students will lose their deposit, as well as their ability to participate, and their space will be given to a waitlisted participant.

Student travel requires clear financial commitment by a known number of participants. If too few students participate, the cost increases for all and the travel may no longer be financially feasible. The Trip Leader and Trip Coordinator will make this determination one week prior to the trip and if the travel is cancelled, coordinate the return of all student deposits.

Reservations/Advance Vendor Payments

Trip Coordinators will typically have a College-provided credit card to use for reservations and vendor payments (conference fees, pre-purchase tickets, etc.). As much as possible, charges should be applied to College credit cards prior to trip commencement rather than paid out of pocket at the time of service by the Trip Leader. All arrangements will be made in accordance with the Travel and Entertainment Policy.

Advances

Cash advances are available for the Trip Leader to pay for costs associated with group meals, ground transport, etc. It is expected that these advances will be requested and reconciled in accordance with the directives offered in the CCS Travel and Entertainment Policy.

Logistics

The College’s Travel and Entertainment Policy offers standard guidelines for faculty and staff travel. The guidance in this section is additional and does not supersede or replace the requirements listed in that Policy.

Transportation

Air Travel

Air travel for student trips presents additional complications and should be used as a mode of transport only when neither vehicle nor train travel would make sense in the given circumstance.

  • All domestic air travelers must have Real-ID compliant Driver’s License or valid passport. Students should be made aware of this requirement as early in the trip planning process as possible so that those without this documentation might have time to apply for and receive these documents prior to the trip.
  • College policy states that airline reservation purchases should be as economical as possible; typically, this means that the tickets will be non-refundable.

If making reservations for a group, representative help can be requested from most airlines. Prior to purchasing airline reservations, the Trip Leader and Coordinator must ensure that all participating students and chaperones (as applicable) are committed to the trip, meet appropriate requirements for travel participants, have completed the Field Trip Form and have, or have the ability to obtain prior to the trip, either a Real-ID Compliant Driver’s License or valid passport.

The College has a corporate rewards program member with Delta Airlines. If purchases are made for this airline, please click that box, choose Delta Air Lines SkyBonus, and use code ESLE7.

The cost of mileage to and from the airport and airport parking for the students, Trip Leader, and Chaperone(s) (as applicable) should be included in the trip budget.

Automobiles

INDIVIDUALLY OWNED

Personal vehicles are used on a voluntary basis and the owners/drivers must have their own insurance coverage and a valid driver’s license. The College does not insure or accept any liability for damage, loss, or injury resulting from the use of a private vehicle. The College does not provide comprehensive or collision (physical damage) insurance for personal vehicles driven on College business. The College does not carry non-owner excess liability insurance to protect the College and employee or student in the event of a suit resulting from an automobile accident in which an employee or student was driving on College business.

If personal vehicles are used for student domestic travel, the costs for mileage and parking (if any), should be included when developing the budget for the trip.  Student, Trip Leader and chaperone(s) (as applicable) mileage and parking should be included in the trip budget, and the cost reimbursed. Itemized receipts and adherence to direction offered in the Travel and Entertainment policy are expected.

CARPOOLING

Students cannot be asked to carpool, but they may choose to do so voluntarily. Please note the liability statements offered in the above section.

Faculty and chaperone(s) should not provide rides to students in their personal vehicles.

RENTED VEHICLES

Rental vehicle use for student domestic travel is rare and must be approved by the Responsible Administrator. The driver of the vehicle will need to be properly licensed and insured for the rented vehicle and receive College permission from Campus Safety/Facilities to chauffer students.

Bus

Charter buses can be an economical choice for travel with large groups. Reservations typically entail agreement via a contract; hence, the Responsible Administrator needs to approve this mode of travel, as does the Vice President of Administration and Finance who approves all contracts with the College. The bus company will need to provide evidence of adequate insurance coverage for personal injury and property damage.

Train

As with airline reservation purchases, train tickets are rarely refundable. Prior to the purchase of tickets, the Trip Leader and Coordinator must ensure that all participating students and chaperones (as applicable) are committed to the trip, meet appropriate requirements for travel participants, have completed the Field Trip Form and have, or have the ability to obtain prior to the trip, valid photo identification.

If traveling by train, the itinerary should make allowances for a variance in arrival schedule.

Local Transport at Location

Local transport (i.e. local buses, subways, taxi services, ride share, bicycle rentals, etc.) once all participants reach the location will be planned in accordance with the budget and itinerary created during the trip preparation phase.

Local transport costs that are included as part of the trip budget will be paid for by the Troop Leader or a designated chaperone (as applicable). Per the Travel and Entertainment policy, receipts must be submitted to the Trip Coordinator upon return for reconciliation/reimbursement purposes.

Participants bear the responsibility of paying for any local transport needs not included in the itinerary. 

Lodging

Trip Leaders and chaperone(s) and student participants are expected to lodge in the same facility, but never the same room. Any exceptions to this will need to be approved by the Responsible Administrator prior to the trip commencing. The cost of lodging for all participants is to be paid from the trip budget, rather than individually. No member of the College may house students in an apartment, home, or other facility owned by any faculty or staff member.

Typically, travel participants on overnight trips will stay in a hostel or moderately priced hotel/motel. Personal charges (videos, room service, etc.) are not allowed. Lodging charges will usually be paid via the College credit card used to reserve the space. The Trip Leader is responsible for canceling unneeded lodging. It is expected that the guidelines offered by the lodging establishment for cancellations be followed.

On occasion, rental properties may be used to house domestic travel participants. This mode of lodging must be approved by the Responsible Administrator, as well as the Vice President of Administration and Finance if a contract is required.

Meals

Meals will be planned in accordance with the budget and itinerary created during the trip preparation phase.

Group meals that are included as part of the cost of the trip will be paid for by the Trip Leader or a designated chaperone (as applicable). Per the Travel and Entertainment policy, the itemized receipt (not summarized credit card receipt) for these meals must be submitted to the Trip Coordinator upon return for reconciliation/reimbursement purposes.

Student participants bear the responsibility of paying for individual meals or snacks not included in the cost of the trip. The individual meals of the Trip Leader and chaperone(s) (as applicable) should be included in the trip budget, though snacks are purchased at personal cost. Itemized receipts and adherence to direction offered in the Travel and Entertainment policy are expected.

Accommodations for Participants with Disabilities

If a student participant with a disability requires accommodation to participate in the trip, the Trip Leader and Coordinator should contact the Dean of Students for assistance in providing reasonable accommodations. If the Trip Leader or a chaperone (as applicable) require accommodation for a disability to participate, the Director of Human Resources should be contacted.

Protecting Students Abroad

Purpose and Scope

The purpose of this policy is to promote the health, wellness, safety and security of CCS students who participate in CCS Study Abroad Programs.  The College requires all CCS administrators, faculty, staff, and volunteers working with CCS students in College Sponsored Study Abroad Programs or affiliated Study Abroad Programs (in a CCS contractual relationship) to comply with this policy.

Definitions

  • Authorized Program Staff: Individuals, paid or unpaid, who interact with, supervise, or otherwise oversee CCS Students in program activities. This includes but is not limited to faculty, staff, volunteers, graduate and undergraduate students, and independent contractors/consultants. The Authorized Program Staff’s roles may include positions as, leaders, instructors, guides, etc.  For the purposes of this policy the term “Program Staff” is also assigned this definition. This definition does not include temporary guest speakers, presenters, or other individuals who have no direct contact with Program participants other than short-term activities supervised by Program Staff.
  • College Facilities: Facilities owned by or under the control of the College including housing and Program space. CCS Property is extended to include any buildings or sites in foreign countries which are used for the purpose of hosting a CCS faculty led and/or CCS affiliated study abroad program. Examples of such property include, studios, housing, and instructional sites.
  • College Sponsored Programs: Programs that are directly managed by College faculty, staff, and Sponsored Student Organizations on behalf of the College.
  • Direct Contact: Providing care, supervision, guidance or control of CCS Students or having routine interaction with CCS Students.
  • Non-College Sponsored Programs: Programs that are not operated on behalf of the College or under the College’s control.
  • One-on-One Contact: Personal interaction between any Authorized Program Staff and a participant without at least one other Authorized Program Staff, being present.
  • Program: Programs or activities offered by various academic or administrative units of the College, or by non-College groups affiliated with the College where CCS students are involved. This includes, CCS faulty Led Study Abroad Programs, or Faculty led trips which employ external agencies to administer their programs.  This does not include out-side programs that may enroll CCS students.
  • Program Manager: The person(s) who has primary and direct operational responsibility for managing a Program.
  • ISSO: The International Student Services Office at CCS

Criminal Background Check Requirement:

All individuals involved with a CCS faculty Led Student Abroad Program whom will have direct contact with CCS students are subject to submit a criminal background check and may be asked to comply with this requirement. The following types of convictions will render an individual ineligible to work or volunteer for the College’s Study Abroad Programs:

  • Drug distribution activity or felony drug possession
  • Sexual offenses
  • Crimes of violence involving physical injury to another person
  • Child abuse, molestation or other crimes involving child endangerment
  • Murder
  • Kidnapping
  • Any other crime involving moral turpitude

Operational Requirements

The Study Abroad Authorized Program Staff Responsibilities:

  • Serve as a resource and emergency contact to the group.
  • Remain with the group for the duration of the trip.
  • Be the point of contact between the group participants, and College officials as needed.
  • Be familiar with all College rules and regulations that both individuals, and groups must adhere to including:
  • Be prepared to respond to emergency and crisis protocol to ensure a safe environment and experience to all students.
  • Be prepared to adhere to all reporting requirements in regards to crime, behavioral, and sexual assault/violence.
  • Review program itineraries prior to the trip and discuss any concerns with the organization.
  • Ensure all participants are enrolled in the CCS Travel Registry prior to travel
  • Promote, and ensure compliance with mandatory enrollment of all participants in Emergency Travel and Medical Insurance and mandatory natural or political crisis Evacuation Insurance according to the International Travel Policy.
  • Collect the following information from all participants prior to the trip is scheduled to begin:
    • Passport information page copy
    • Emergency contact form
    • Health insurance and Health information form
    • Assumption of Risk Release Form
  • Make sure a final list of participants, and above mentioned information is sent to the department of International Student Services (ISSO) to be loaded into a mutually accessible database. Program Staff should also carry this information with them on the trip as both hard, and digital copies.
  • Ensure all participants are aware of travel details and trip itinerary in the form of a program handbook.

Program Handbook:

The office/department leading a Study Abroad program must develop and distribute a program handbook to participants. The International Student Services Office, can provide a general template and should be consulted in the content prior to distribution to students.

 The Program Handbook must include the following information:

  • Emergency Procedures: Procedures for notifying the college and the student’s emergency contact, in case of emergency, including medical or behavioral situations.
  • Student Emergency Contact: Information on the student’s emergency contact on how to reach them during the program.
  • Student Health Form: Information on the student’s health insurance, proof of travel insurance and specific health concerns that the program leadership should be aware of.
  • How to prepare for healthy travel- travel health clinic information and CCS Wellness Center contact information
  • Program Contact Information: Information for the student to share with their personal contacts on how to reach the Program leadership and CCS leadership while abroad.
  • Program itinerary: This should include the exact location of the participants with corresponding dates, and address. Include information regarding “free” days in which students will travel on their own.
  • Program rules: Including the CCS student code of conduct and specific cultural expectations, for participants in the program, including the fact that participants must abide by all College regulations and may be removed from the program for violation of such rules.
  • The Assumption of Risk Form: A basic contract signed by students that reviews the risks, and responsibilities involved with Study Abroad.
  • A description of the process to be followed if a participant, group leader, or other individual associated with the study abroad program is alleged to have violated College policies or conduct rules of the program, including the process for dismissal and removal from the program.
  • Title IX policy and reporting requirements:  For review by participants, and to reinforce acknowledgement of study abroad program compliance with this policy.
  • A country profile outlining regionally specific risks, and cultural information to be noted for US travelers
  • Local US embassy contact information
  • How to register for the SMART traveler program with the US State Department
  • Travel Visa requirements for destination
  • Requirement to enroll in the CCS Travel Registry

Program Leadership Pre-Departure session:

Study Abroad program leadership are required to meet with the International Student Services Office prior to departure to review the following procedures:

  1. International Travel Policy
  2. Protecting Students Participating in College Programs or Activities

An understanding agreement will be signed following the meeting and will kept on file with the college.

Student Pre-Departure session:

It is encouraged to hold an in person group meeting prior to departure with the students and leadership to review the handbook information and collect required forms.

Conduct Rules for Program Leadership:

Program Staff should be positive role models and behave in a responsible manner that is consistent with the mission of the College and adhere to the policies in the CCS Staff Handbook.

Program Staff are required to comply with all applicable laws and College policy. Program Staff working in Study Abroad Programs covered by this policy must follow these expectations to avoid conduct that could cause harm or be misinterpreted:

  • Do not engage in any sexual activity, make sexual comments, tell sexual jokes, or share sexually explicit material with CCS Students or assist in any way to provide access to such materials.
  • Do not engage or allow CCS Students to engage you in romantic or sexual conversations, or related matters.
  • Do not touch a CCS Students in a manner that a reasonable person could interpret as inappropriate. Touching should generally only be in the open and in response to the Student’s needs, for a purpose that is consistent with the Program’s mission and culture, or for a clear educational, developmental, or health related purpose (i.e., treatment of an injury). Any resistance from the student should be respected.
  • Do not use profanity, vulgarity, or harassing language.
  • Do not be alone with a single student. If One-on-One interaction is required, meet in open, well illuminated spaces or rooms with windows observable by other Program Staff.
  • Do not meet with students outside of established times for Program activities. If this is required, please include more than one Program Staff.
  • Do not invite students to your home or other private locations.
  • Do not provide gifts to students or their families independent of items provided by the Program.
  • Communication with students must be educational or programmatic in purpose and the content of the communication must be consistent with the mission of the Program and the College.
  • Do not engage in any abusive conduct of any kind toward, or in the presence of, a student including but not limited to verbal abuse, striking, hitting, punching, poking, spanking, or restraining. If restraint is necessary to protect a student or other student from harm, all incidents must be documented and disclosed to the College Administration.
  • Do not use, possess or be under the influence of alcohol or illegal drugs while responsible for a student’s welfare.
  • Do not provide alcohol or illegal drugs to any students at any time during the study abroad program.
  • Do not provide medication to a student
  • Do not possess any type of weapon or explosive device.

Drug and Alcohol Policy:

All members of the CCS community also are governed by laws, regulations, and ordinances established by the state and local municipalities and will be held accountable by law enforcement representatives of those entities for any illegal activity. It is the responsibility of all campus members to be aware of these laws. This includes international laws in host countries in which our staff, and student are traveling on College Sponsored Programs. Faculty cannot provide alcohol to CCS students, regardless of the legal drinking age of the country in which the Study Abroad Program is situated. Study Abroad locations are considered “on-campus” for purposes of this policy.

Reporting Protocols:

  • Faculty and staff responsible for student’s abroad must report:
    • Sexual assault and misconduct
    • Violations of conduct by students, program leadership, or affiliated constituents
    • Crimes committed to or by programs participants, or leadership
    • Emergencies of any nature

Title IX Coordinator
Dierdre Young
Assistant Dean for Institutional Equity and Inclusion
Institutional Equity and Inclusion
313-664-1489
ddyoung@collegeforcreativestudies.edu

Deputy Title IX Coordinator
Raquel Diroff
Assistant Human Resources Director
Office of Human Resources
313-664-7651
rdiroff@collegeforcreativestudies.edu

For all other reporting:

 Information will be given to the appropriate office on campus and/or CCS Crisis Management Team.

Katherine Campbell
Director of International Student Services
Office of International Student Services (ISSO)
Office: +1 (31)3-664-7448
Cell: +1 (313)-920-1296
kcampbell@collegeforcreativestudies.edu

Dan Long
Dean of Students
Office: +1 (313)-664-7675
Cell: +1 (248)-310-9571
Office of Student Affairs
dlong@collegeforcreativestudies.edu

Conduct Violations and Crime Reporting:

 CCS encourages all members of the College for Creative Studies community to engage in accurate and prompt reporting of all crimes to Campus Security and the appropriate law enforcement agencies, when the victim of the crime elects not to, or is unable to, make such a report. While abroad please work within the local law enforcement agencies, and report incidents to the college administration immediately.

Title IX Reporting:  

The Title IX reporting responsibilities of CCS Study Abroad Leadership apply while abroad. All College community members are strongly encouraged to report incidents of sexual misconduct to the Title IX Coordinator or any of the reporting resources listed below, by phone, email, or in person.

Behavior violations resulting program expulsion for students:

In the event of an incident/infraction where there is an allegation of a violation of the laws, regulations, and customs of the host country, community, institution or program or a violation of the CCS College Code of Conduct, but does not cause immediate danger to others, the following procedures will apply:

Student Behavioral Procedure:

1. VERBAL NOTIFICATION: The faculty member-in-residence or program assistant representing the Office of Academic Affairs (referred to as the “leader or mentor”) will investigate the alleged violation using the resources available to him or her. They will have a frank discussion with the student of expectations and consequences, giving the student an opportunity to respond in person and present any witnesses or ask questions of witnesses, if any, that the complainant has identified.

2. WRITTEN NOTIFICATION: The student will receive a written notification of the expectations and consequences. This is the final warning and any continuation of the undesirable behavior will result in immediate dismissal with no refund academic credit and grade will be awarded according to college policy.

3. DISMISSAL: If, after the facts have been examined and after discussion and authorization from the Office of Academic Affairs, it has been decided to dismiss the student from the program, the student receives written notification of the decision.  The student is responsible with all costs incurred due to program dismissal.  Upon return to the campus a decision regarding the need for further action will be made.

Behavior violations resulting program expulsion for Staff:

Violations of Staff conduct prior to or during travel will result in immediate removal from the study abroad program and replacement of role by an alternate staff member or potential cancellation of program. The CCS staff handbook, and conduct rules listed in this document policies apply while abroad on a CCS Program.

Emergencies Abroad:

The College has the right to make cancellations, substitutions or changes in case of emergency or changed conditions in the destination country or region. In the case of serious emergency situations, the Program Leadership is responsible for taking immediate care of participants, and notifying the college. The college will utilize its internal Emergency Procedures, and Crisis Management Team as they apply to study abroad, notify all emergency contacts of students and staff, the US Embassy, and other organizations that may aid in securing the safety of our program participants. Students and Program Leadership should take care to ensure their immediate needs and safety and then contact College immediately.

Lost Passports:

You will have to replace the passport before returning to the United States. Contact the nearest U.S. embassy or consulate for assistance. Ask to speak to the Consular Section to report your passport lost or stolen. If you have been the victim of a serious crime, be sure to tell a consular officer about it as soon as possible so they can provide appropriate assistance. If you are scheduled to leave the foreign country shortly, please provide our consular staff with the details of your travel.

Missing student Policy:

If a student becomes detached from the program group or simply disappears for more than 24 hours, the Program Leadership is required to notify the College Administration. Program leadership must notify the International Student Services Office, who will notify Campus Safety, and the Office of Student Affairs immediately.

 The following information will be collected:

  • Contact Information and relationship to the missing student.
  • Name and vital information about the student reported to be out of contact.
  • The date, time, and location the missing student was last seen.
  • The general routine or habits of the suspected missing person including any recent changes in behavior or demeanor.
  • The missing student’s cell phone number.

Once a report has been made that a student is missing, Campus Safety and the Office of Student Affairs will work together to investigate the situation.

Notifications:

  • CCS leadership will notify the local US Embassy.
  • CCS leadership will notify the student’s emergency contact.
  • No social media outlets should be utilized to communicate.
  • Program Leaders are encouraged to manage the student group appropriately to ensure that communications to media outlets, social media, and outside sources are restricted.
  • CCS leadership will communicate to all media and outside sources.

Mandatory Emergency Insurance:

Students and staff are required to purchase emergency medical and travel insurance that covers the duration of their trip. The insurance policy should include repatriation and evacuation coverage in cases if health emergencies, or death. The emergency insurance policy should also cover travel costs for family members in cases where the participants cannot leave the country in cases of hospitalization.

Evacuation Insurance

In addition to international health insurance for employees and students who travel abroad, we also require evacuation insurance due to natural disasters or political unrest.

SMART traveler enrollment:

https://step.state.gov/

CCS encourages students to enroll in the SMART program prior to college sponsored trips abroad. The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling and living abroad to enroll their trip with the nearest U.S. Embassy or Consulate.

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

For questions or input on this policy please contact the International Student Services Office.

Related Policies:

Privacy Notice

Prospective Students, Applicants, and Enrolled Students

College for Creative Studies (CCS) understands that storing and tracking personal information is a sensitive topic, and it is committed to safeguarding privacy. CCS collects and processes certain types of personal information from prospective students, applicants, and enrolled students and their families in connection with its programs in the United States. This privacy notice explains what information is collected, how it is used, and how the College safeguards the information. You should contact the Registrar (kladucer@collegeforcreativestudies.edu) with any questions or concerns regarding this notice.

Whose Information Is Collected?

CCS collects information about prospective students, applicants and enrolled students in its programs (referred to herein collectively as “students”) , as well as their family members or guardians.

What Information Is Collected?

CCS collects:

  • Contact information for students and their family members or guardians, including names, titles, telephone numbers, email, and home addresses;
  • Demographic information for students, including race, ethnicity, date of birth, citizenship status, birthplace, veteran status, information about family, marital status, and gender;
  • Academic information for students, including information about school or college, grades, transcripts, coursework, study abroad, contacts with Blackboard per course enrolled, and judicial sanctions;
  • Information and recommendations from faculty or advisors concerning students’ performance and suitability for a particular program;
  • Information about students’ abilities and interests, including information used for housing and roommate placements and for identifying potential internship and other experiences and opportunities; this may include language ability, interests, skills, preferred work environment, strengths and weaknesses, prior employment experience, and the like;
  • Financial information of students and their families for students who seek a grant, loan or scholarship to help pay for the program, including social security numbers;
  • Information about students’ individual health conditions or needs, including physical or mental health conditions, treatment or prescriptions, allergies, limitations or necessary accommodations, dietary restrictions, and the like;
  • Information about students’ disciplinary history at secondary school or a previous institution of higher education or at the College, including any actual or potential violation of the Code of Student Conduct by a matriculated student or directed towards such matriculated student. Those types of incidents may require the College to collect sensitive information about the student, including about sexual orientation or sexual activities, use of drugs or alcohol, or religious or philosophical beliefs or issues.
  • Via FAFSA, information about students’ income, assets, household size, citizenship information, limited information about drug related convictions, and confirmation of selective service registration;
  • Information about students’ career interests;
  • Information about students’ post-graduation career choices, address, email address, employment, and educational pursuits;
  • Information about students’ eligibility for federal loans, past and current;
  • Information about students’ participation in student government or official student organizations;
  • When students and their families make payments to the university, payment information;
  • For applicants to graduate programs, criminal history and information about past military service.
  • For international students, travel documents, including passport and visa information, and the like; and
  • For students taking online courses, IP addresses.

Why Is Personal Information Collected?

CCS is an institution of higher education that provides a variety of programming for students. To provide a meaningful, engaging and safe experience, CCS must collect personal information about students in its programs to permit the College to develop and administer academic programs, facilitate internships and other experiences, identify and provide housing arrangements, help students budget and pay for the programs, assess and provide any necessary accommodations for academic or living conditions, and to help students ensure a healthy and safe experience.

It is necessary for CCS to collect each piece of personal information identified above to perform the contract to provide and support CCS’ programs. Students cannot be admitted into CCS without providing contact information, academic information described above, and the College cannot assess whether to award a grant or scholarship without the financial information described above. It is highly unlikely that the College can place students in an internship program without the information about abilities and interests described below. Students may decline to provide information about health conditions or any need for accommodations, but in that event the College will not be able to make accommodations and may require students to sign a waiver regarding health issues. Students enrolled in CCS programs are bound to follow the College’s Code of Student Conduct and the College’s Sexual Misconduct Policy. The College will investigate and document all allegations of violations of those policies.

How Is Information Collected?

Information is collected through a variety of sources, including:

  • Student-provided information through CCS online applications or request for information form, or in response to questions posed by CCS staff;
  • Information from a student’s secondary school or previous institution of higher education;
  • College Board, ACT, Educational Testing Service, International English Language Testing System, and other similar third parties, which provide information to CCS and other colleges and universities at the student’s request;
  • U.S. Department of Education, U.S. Department of Veteran’s Affairs and other government agencies; and
  • Existing CCS student educational records.

How is Collected Information Used?

Collected information is used only for purposes of CCS operating its programs, including facilitating the educational experience and safety of students in the programs.

Who has Access to Collected Information?

  • CCS faculty and staff;
  • Third-parties who provide services to CCS or to students, pursuant to a contract with CCS;
  • Federal, state and local government agencies, as required by applicable law;
  • If a student will participate in an internship facilitated by CCS, the internship providers, as applicable; and
  • Certain kinds of information may be disclosed to third parties or made available publicly pursuant to the Family Educational Rights and Privacy Act.

How is Information Stored and Secured?

CCS uses College-managed, secure information technology systems to store electronic personal information, including systems that permit creating shared spaces that are accessible by CCS faculty and staff. CCS employs appropriate administrative, technical and physical security measures to protect paper or other physical records that contain personal information, including locked offices and file cabinets. CCS uses encrypted SecureMail for Restricted Use information that is subject to the College’s Data Protection Standards.

How Long Is Information Saved?

CCS maintains records as specified in its Record Retention Policy.

Correcting Information

Students who are or have been in attendance at CCS may request changes to their educational records or restrict the information disclosed as directory information as provided by the Family Educational Rights and Privacy Act.

Other Rights

Under the EU’s General Data Protection Regulation (GDPR), you may have the right to access personal data that we store and process about you, and to request correction of that information if it is inaccurate. If the GDPR applies, you may also have the right to request deletion of certain personal data; ask that we restrict our use of the data; or object to automated decision-making using your data. Access includes, where applicable, the ability to download your personal data in a commonly-used format.

Please note we may not be able to grant your request in all circumstances, including when it would adversely affect the rights and freedoms of others.

Concerns?

If you have questions or concerns about the use of your personal data please contact the CCS Registrar at kladucer@collegeforcreativestudies.edu or contact the Academic Advising and Registration Office at 201 E. Kirby, Detroit, MI 48202.

Updates to this Notice

The College may change this Privacy Notice from time to time. If the College makes any significant changes in the way it treats your personal information, the updated notice will be posted on the College’s website through the Policy Database.

Departmental Review Attendance

The academic programs at CCS are designed to challenge students, prepare them for careers in the visual arts and design, and provide them with opportunities to express their ideas through visual and verbal presentations. At least once each academic year, students are expected to participate in a departmental review. Students who do not attend the review at the scheduled date and time and have circumstances the are beyond their control, should immediately contact the department. Documentation regarding the circumstances may be required from the student. The department will reschedule the review at a time mutually agreeable for the department and student. Students who do not attend their scheduled review and do not make arrangements with the department to reschedule are ineligible to register for the next semester. If a student has registered, he, she, or they will be removed from the registered courses. A departmental hold will be placed on the student’s record until the matter is resolved with the department.

Student Travel to High Risk Destinations

College for Creative Studies (CCS) is committed to developing a wide variety of international study opportunities for students; however, the College recognizes that situations exist in which the risks of travel may outweigh the advantages of the international experiences. The International Student Services Office (ISSO) monitors information relevant to the safety of international student travel destinations from official sources as well as from our partners and colleagues abroad. All international travel involving students, must be discussed with the Director of ISSO prior to finalizing travel arrangements. The Director of ISSO will research travel advisories. The College reserves the right to cancel or alter any program when, based on a review of relevant information and resources, we determine that the security or health of students may be threatened.

Statement of Policy:

Destinations (countries, states, or cities) with travel advisory levels 2, 3 or 4 from the United States Department of State (DOS) or under an active travel advisory from the World Health Organization (WHO) and/or Centers for Disease Control (CDC) may be determined to be high-risk travel destinations. All international CCS-related student travel to any such destination requires approval from the High Risk Travel Committee (HRTC); travel to destinations with a level 3 or 4 DOS advisory requires approval from the HRTC and approval by the College’s leadership. A High Risk designation may also be given to countries or regions with a rating of a 4 or 5 (on a scale of 1-5) by the College’s third party travel security firm.

For the purposes of this policy “international CCS-related student travel” is travel promoted or organized by CCS that benefits the student’s academic program (i.e., study abroad, faculty-led study abroad, student exchange, internships); travel done on behalf of CCS; travel that is part of a CCS sponsored program; or, travel using funds processed through CCS. Personal student travel is not covered by this policy.

Advisory Level & Source RequiredDecision/Approval Authority
DOS Level 1 – exercise normal precautionsSubmit travel plan to Director of ISSODirector of ISSO approves
DOS Level 2 – exercise increased precautionsSubmit travel plan to Director of ISSOHRTC approves or consults with College Leadership to finalize decision
WHO/CDC alert or advisoryReceive approval for HRTC
DOS Level 3 – reconsider travelSubmit travel plan to Director of ISSOIf approved by HRTC, must also be approved by College Leadership
DOS Level 4 – do not travelFull HRTC review

Members of High Risk Travel Committee (HRTC):

  • Director of International Student Services
  • Associate Provost
  • Dean of Students
  • Director of Campus Safety
  • Director of Business Services

Process to Request Permission to Travel to a High Risk Destination

Any student, student group, or faculty/staff member leading a student group that would like to participate in an international travel activity to a location determined to be high risk, must seek approval through the CCS High Risk Travel Committee. Depending on the nature of the international student travel, other members of the CCS community may also be asked to participate in the analysis, when appropriate.

The request for permission to travel to a high risk destination should be sent to the Director of International Student Services and must include the following:

  1. The student or the leader of a group of students must complete the Request for Exception to Travel Restrictions form.
  2. A signed Addendum (for each participant) to the CCS Assumption of Risk form that acknowledges the additional risk of the travel destination. (provided by ISSO)
  3. Proof of comprehensive medical insurance coverage and appropriate vaccinations if health risk is present. (Students/faculty)The CCS HRTC will review the request to travel and if approved, will forward the request along with the rationale for approval to CCS College Leadership who will make the final decision if the travel is to a destination with a DOS Level 3 or 4 warning.

Approved travel will have a mandatory pre-departure orientation provided by ISSO. Approvals are for a particular program in a specific location. Approvals for repeated programs are valid for the academic year provided that there is no significant change in the programming or risk level for the location. Even after approval, if the situation deteriorates or the DOS significantly changes its advisory, permission to travel may be revoked at the discretion of the College Leadership.

If the permission to travel is denied, the ISSO will assist the student(s) in planning alternative travel. If the student(s) travel despite the denial:

  • Any travel to the denied destination will be considered personal travel;
  • No logistical support will be provided from the ISSO to travel to denied destinations;
  • No funds processed through CCS may be used for this travel;
  • No academic credit may be granted for activity conducted at the destination whether concurrent with the program or after return;
  • Students’ enrollment at CCS may be terminated for the duration of the travel.

Emergency Notification and Timely Warnings

Emergency Notification

Upon confirmation that a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees is occurring on campus or on nearby city streets, CCS will provide notification to the campus community. Any such notification will be provided by the following methods:

The College for Creative Studies uses an electronic emergency notification system called Everbridge. This system has the capability of sending electronic emergency notices regarding severe weather, school closings and emergency situations to all students, staff, and faculty via their CCS email account and cell phone (if registered with the Alert system). CCS will automatically create accounts for all students, staff, and faculty in the Everbridge system using their campus email address and cell phone number if available in the College’s records. Students, staff, and faculty will be sent an invitation to edit their profile once created to add additional cell phone numbers or change their email address. The College encourages all community members to include a cell phone number in their profile. In the event of an emergency situation on campus, the message will include the location of the emergency and instructions on what action to take.

All students, faculty and staff are urged to provide current personal cell phone so that we can contact you as quickly as possible in the event of an actual emergency. Cell phone numbers are especially important as these devices provide the fastest and most effective way for users to receive information. Your personal cell phone number will only be used for emergency notification purposes. While your profile is automatically created, it is important that you update your profile information to keep the most current forms of contact for the alert system.

CCS’s website—when it is deemed necessary, the College will also utilize the website’s home page to inform and update community members about an emergency occurring on campus. The web alert will contain information about the nature of the emergency and the steps being taken to address the situation.

Timely Warnings Reports (Safety Alerts)

Campus Safety and/or the Dean of Students is responsible for issuing timely warnings in compliance with the Clery Act. These warnings alert students, faculty and staff to crimes that may present an ongoing threat to the campus community. CCS issues timely warnings in a manner that is timely and that withholds as confidential the names and other identifying information of victims and that will aid in the prevention of similar crimes. CCS will issue timely warnings to the campus community on crimes that are:

  1. Crimes required to be report reported to the U.S. Department of Education and disclosed in this annual security report
  2. Reported to Campus Security Authorities
  3. Considered by CCS to represent a threat to students and employees.

Whether or not a situation represents a threat that requires a timely warning will be decided on a case by case basis considering the facts surrounding an incident, such as the nature of the crime, the continuing threat to the campus community and the possible risk of compromising law enforcement efforts.. Timely warnings are issued to students, faculty and staff via a campus-wide email and/or the Everbridge Emergency Notification System.

Information included in a timely warning may include:

  • A succinct statement of the incident.
  • Possible connection to previous incidents, if applicable.
  • Physical description of the suspect.
  • Date and time and general location where the incident occurred.
  • Other relevant crime prevention tips and information

If a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees is occurring on campus, CCS is required to follow its emergency notification procedures. If CCS follows its emergency notification procedures, it is not required also to issue a “timely warning” based on the same circumstances; however, CCS will provide adequate follow-up information to the campus community as needed.

Study Abroad

To be eligible for all study abroad opportunities, students must have a cumulative GPA of 3.0 and written permission from the department chair. Study for an academic semester or year abroad requires that a student be a junior or in the first semester of the senior year. Graduate students should meet with their chair to determine the best semester to participate in a study abroad opportunity. Participation in one of the summer, faculty-led programs is open to all students, regardless of year. Study abroad during the final semester at CCS is not permitted. For more information, please see the Study Abroad Blackboard Page.

Students must meet with the Director of International Student Services and their department chair no later than March 1 for fall or October 1 for winter.

Students must:

  1. Compete the Study Abroad Approval Form and Packet and submit to the International Student Services Office (ISSO)
  2. Comply with the CCS International Travel Policy requirements
  3. Attend a Pre-departure Informational Meeting with the ISSO

All forms are available from the office of International Student Services. The ISSO is located on the 2nd Floor of the Yamasaki Building.

Smoking

State and local laws prohibit smoking in all parts of College buildings. City ordinance prohibits smoking within 15 feet of any building entrance.

In the interest of providing a safe and healthy environment for all staff, faculty, students and visitors, and in accordance with the Michigan Clean Indoor Act and the City of Detroit Smoking Pollution Control Ordinance, smoking is prohibited in all CCS buildings and within 15 feet of all building entrances and air intakes.

Enforcement of Policy

The success of this policy depends upon the thoughtfulness, consideration and cooperation of smokers and non-smokers. Students are encouraged to ask offending smokers to stop smoking. Any student smoking in a non-smoking area must immediately stop upon being requested to do so. Failure to do so will result in formal disciplinary action as outlined below.

Complaints

Complaints regarding the smoking of faculty and staff should be made to the Department Chair, the employee’s immediate supervisor or the Director of Human Resources. Complaints regarding students smoking should be made to the Director of Student Life.

Disciplinary Action

All student complaints should be made in writing to the Dean of Students. The Dean of Students will notify the student in writing that a complaint has been issued. A second offense will result in a $50 fine. A third offense will result in a $100 fine. Further violations will be subject to CCS disciplinary policies, up to and including expulsion.

Students wishing to contest the above may do so in writing to the Office of Student Affairs. Evidence of non-violation should be attached.

Alcohol and Other Drug Policy for Students, Faculty and Staff

(updated February 2020)

The College for Creative Studies is committed to providing a safe, healthy learning community for all its members. The College recognizes that the improper and excessive use of alcohol and other drugs may interfere with the College’s mission by negatively affecting the health and safety of students, faculty, and staff. Due to the harm caused by the excessive and illegal use of alcohol and other drugs, the College has a vested interest in establishing policies to prohibit unlawful behavior and sanctions to address policy violations by members of the CCS community.

Under the Drug-Free Workplace Act and the Drug-Free Schools and Communities Act, the College is required to have an alcohol and other drug policy and must distribute this policy annually to all employees and students. This Policy must outline the College’s prevention, education and intervention efforts, and consequences that may be applied by both the College and external authorities for policy violations. The law also requires that individuals be notified of possible health risks associated with the use and abuse of alcohol and other drugs, and sources of assistance for problems that may arise as a result of use.

Scope

This policy applies to all faculty and staff, as well as students enrolled in credit bearing and non-credit bearing courses at CCS, including any and all programs located off site. Guests, on campus or at College events, who are violating a College policy, may be asked to leave campus/the event and their CCS host will be held responsible for their guest’s actions.

Students visiting other countries to attend academic programs are reminded that they may be subject to arrest and legal sanctions for alcohol and drug offenses under the laws and regulations of that particular country or institution in addition to the judicial process of the College.

Definitions

The following terms are defined for the purposes of this policy and are important for purposes of expressing the College’s policy on a drug and alcohol-free environment:
College refers to the College for Creative Studies.

College activities include programs affiliated with the College, including study-abroad programs, and any on-campus or off-campus event or function conducted, approved, sponsored or funded, in whole or in part, by the College or any officially recognized student organization.

College premises includes all buildings and land owned, leased, or used by the College (including adjacent streets and sidewalks), and motor vehicles operated by employees, including personal motor vehicles, when used in connection with work performed for or on behalf of the College.

Controlled Substance means a controlled substance in schedules I through V of section 202 of the Controlled Substances Act (21 U.S.C. 812), as further defined by regulations at 21 CFR 1300.11 through 1300.15.

Contract means a legal instrument reflecting a relationship between the federal government and a recipient whenever the principal purpose of the instrument is the acquisition by purchase, lease, or barter, of property or services for the direct benefit or use of the federal government; or whenever an executive agency determines in a specific instance that the use of a type of procurement contract is appropriate.

Conviction means finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the federal or state criminal drug statutes.

Criminal drug statute means a federal or non-federal criminal statute involving the manufacture, sale, distribution, dispensation, use, or possession of any controlled substance.

Drug For the purpose of this Policy, the term “drug” includes:

  • controlled substances, as defined in 21 USC 812, which cannot be legally obtained
  • legally obtainable controlled substances which were not legally obtained, including:
  • Prescribed drugs when prescription is no longer valid (e.g. use of medication after a course of treatment is completed);
  • Prescribed drugs used contrary to the prescription;
  • Prescribed drugs issued to another person.

Federal agency or agency means any United States executive department, military department, government corporation, government controlled corporation, or any other establishment in the executive branch, or any independent regulatory agency.

Guest means a person who is not a direct member of the College community, such as a student or employee.

Host means the person who is responsible for a guest being on campus or at a College event.

Illicit drug use means the use, manufacture, sale, distribution, dispensation, or possession of illegal drugs.

Over the Counter Substances means items that are available for purchase from retailers that do not need a prescription.

Prescribed Drug means any substance prescribed for use by a licensed medical practitioner.

Student means an individual registered or enrolled for a credit or non-credit course or program offered by the College.

CCS Alcohol and Drugs Policy

All members of the CCS community also are governed by laws, regulations, and ordinances established by the state and local municipalities and will be held accountable by law enforcement representatives of those entities for any illegal activity. It is the responsibility of all campus members to be aware of these laws.

Alcohol

Employees, students, and campus guests, regardless of age, are expected to refrain from the possession, consumption or transportation of alcoholic beverages while on any part of the campus or at College-sponsored/supported events, while driving a College vehicle or while otherwise engaged in College business. Possession of an empty container of an alcoholic beverage will be dealt with as though the individual responsible for the empty container consumed the contents.

The only exception to this Policy is that individuals of legal age may consume alcohol on College property in a manner consistent with College policy and State of Michigan law within the approved designated area of events coordinated by the President of the College.  To request an exception to this Policy for events not coordinated by the President, approval must be obtained from the employee’s Vice President or Dean with final approval given by the President of the College using the Request for Approval to Serve Alcohol at a CCS Sponsored Event form (see link at the end of this paragraph).  For all College related events involving alcohol, a licensed, third-party bartender must be present to serve the alcohol and the bartender must refrain from using a tip jar.  

Drug/Controlled Substance

Students, CCS employees, and guests are prohibited from using, possessing, transferring or selling any illegal drug, controlled substance, or related paraphernalia, including hookahs, while on any part of the campus or at College-sponsored/supported events.

Any person taking prescription drugs or over-the-counter medication is personally responsible for ensuring that while taking such drugs or medications, he or she is not a safety risk to themselves and others while on College property while driving a College or privately owned vehicle, or while otherwise engaged in College business. It is illegal to misuse prescription medication, i.e. continue to use medication when the prescription is no longer valid, use prescribed drugs contrary to the prescription, and give or sell prescribed drugs to another person. Misusing prescription drugs can result in a conviction with jail time.

CCS Alcohol and Other Drug Prevention Strategies

The College uses the following strategies to provide a positive influence on the campus culture regarding alcohol and drug abuse.

  • Students, employees, and campus guests, regardless of age, are expected to refrain from the possession, consumption or transportation of alcoholic beverages on campus. (see details and exceptions described in the above section)
  • Providing education and awareness activities
  • All student social, extracurricular, and public service options are substance-free
  • Prohibiting the marketing and promotion of alcohol and other drugs
  • Developing and enforcing campus policies and enforce laws to address high-risk and illegal alcohol and other drug use
  • Providing early intervention and referral for treatment

Health Risks

The use or abuse of alcohol and other drugs increases the risk for a number of health-related and other medical, behavioral and social problems. Below is a general description of the health risks associated with drug use.

ALCOHOL Can cause short-term effects such as loss of concentration and judgment; slowed reflexes; disorientation leading to higher risk of accidents and problem behavior; long-term effects include a risk of liver and heart damage, malnutrition, cancer and other illnesses; can be highly addictive to some persons.

AMPHETAMINES Can cause short-term effects such as rushed, careless behavior and pushing beyond your physical capacity, leading to exhaustion; tolerance increases rapidly; long-term effects include physical and psychological dependence and withdrawal can result in depression and suicide; continued high doses can cause heart problems, infections, malnutrition, and death.

CANNABIS Can cause short-term effects such as slow reflexes; increase in forgetfulness; alters the judgment of space and distance; aggravate pre-existing heart and/or mental health problems; long-term health effects include permanent damage to lungs, reproductive organs and brain function; can interfere with physical, psychological, social development of young users.

COCAINE (crack) Can cause short-term effects such as impaired judgment; increased breathing, heart rate, heart palpitations; anxiety, restlessness, hostility, paranoia, confusion; long-term effects may include damage to respiratory and immune systems; malnutrition, seizures, and loss of brain function; highly addictive.

DESIGNER DRUGS/SYNTHETIC CANNABINOIDS (bath salts, K2, spice) Can cause short-term effects such as elevated heart rate, blood pressure and chest pain; hallucinations, seizures, violent behavior and paranoia; may lead to lack of appetite, vomiting and tremor; long-term use may result in kidney/liver failure, increased risk of suicide and death.

HALLUCINOGENS (PCP, LSD, ecstasy, dextromethorphan) Can cause extreme distortions of what is seen and heard; induces sudden changes in behavior, loss of concentration and memory; increases risk of birth defects in user’s children; overdose can cause psychosis, convulsions, coma, and death. Frequent and long-term use can cause permanent loss of mental function.

INHALANTS (nitrous oxide, amyl nitrite, butyl nitrite, chlorohydrocarbons, hydrocarbons) Can cause short-term effects such as nausea, dizziness, fatigue, slurred speech, hallucinations or delusions; may lead to rapid and irregular heart rhythms, heart failure and death; long-term use may result in loss of feeling, hearing, and vision; can result in permanent damage to the brain, heart, lungs, liver and kidneys.

OPIATES/NARCOTICS (heroin, morphine, opium, codeine, oxycodone, china white) Can cause physical and psychological dependence; overdose can cause coma, convulsions, respiratory arrest, and death; long-term use leads to malnutrition, infection, and hepatitis; sharing needles is a leading cause of the spread of HIV and hepatitis; highly addictive, tolerance increases rapidly.

SEDATIVES Can cause reduced reaction time and confusion; overdose can cause coma, respiratory arrest, convulsions, and death; withdrawal can be dangerous; in combination with other controlled substances can quickly cause coma and death; long-term use can produce physical and psychological dependence; tolerance can increase rapidly.

TOBACCO (cigarettes, cigars, chewing tobacco) Can cause diseases of the cardiovascular system, in particular smoking being a major risk factor for a myocardial infarction (heart attack), diseases of the respiratory tract such as Chronic Obstructive Pulmonary Disease (COPD) and emphysema, and cancer, particularly lung cancer and cancers of the larynx and mouth; nicotine is highly addictive.

For an extensive list of health-related risks please visit The National Institute on Drug Abuse: http://www.drugabuse.gov/

Counseling and Treatment Programs

Students

All students are encouraged to seek help early if they feel they have a problem with drugs and/or alcohol and to learn how to assist others with substance abuse problems. With early assistance, it is less likely that serious consequences will result from an alcohol or drug problem.

The College offers the following alcohol and drug abuse services:

Information and Referral
All students are eligible to consult with the professional staff of the Wellness Center; personal counselors and/or health care professional, regarding the availability of drug abuse assistance programs. Drug and alcohol abuse counseling and rehabilitation program referrals are made to mutual help organizations, private hospitals, public treatment programs, and private drug treatment practitioners.

Individual Counseling
Individuals are seen on a short-term basis for assistance with drug-related problems. However, it is likely that students will be referred out for alcohol and drug dependence. This service is available to students at no charge.

Contact Information
Personal Counseling – 313-664-7852 or 313-664-7838
College Nurse – 313-664-7982

Employees

Alcohol and drug abuse rehabilitation and assistance programs are available through the College’s health benefits program and Ulliance (employee assistance program) with both in-patient and out-patient programs. Employees with alcohol or drug abuse problems are strongly encouraged to participate in these programs. Employees may contact the Office of Human Resources to seek counseling assistance and/or referral to an appropriate outside agency. All communications between employees and CCS or outside agencies are strictly confidential.

Contact Information
Human Resources – 313-664-7652
Ulliance (Employee Assistance Program) – 888-333-6269
Blue Cross Blue Shield of Michigan – 800-637-2227
Blue Care Network – 800-662-6667

Community Resources

Narcotics Anonymous – www.na.org

Alcoholics Anonymous – www.aa.org

Al-anon – www.al-anon.alateen.org
For friends, relatives and domestic partners who are coping with a loved one’s alcohol or drug use.

Drug Free Detroit – www.drugfreedetroit.org

CCS Sanctions

The use or abuse of alcohol and other drugs also increases the risks for behavioral and social problems such as negative effects on academic work performance; conflicts with co-workers, classmates, family, friends and others; conduct problems resulting in disciplinary action, including loss of employment or dismissal from an academic program; and legal problems resulting in ticketing, fines and imprisonment.

Students

When a student is found responsible for violating the CCS Alcohol and Other Drug Policy, their case will be evaluated and an appropriate sanction will be implemented.

The sanctions described are minimum sanctions and do not limit the disciplinary power of the College in any matter involving Code of Conduct violations.

A Warning is a written notification that a particular action is not acceptable.

Disciplinary Probation is a formal written notice that a student is in poor judicial standing with the College.

Loss of College Housing Eligibility (if applicable) is the termination of a student’s admissibility to live in College housing.

Suspension is the termination of an individual’s status as a student, with the loss of all rights and privileges, for a specific time period.

Dismissal is the permanent termination of an individual’s status as a student, with the loss of all rights and privileges.

Community Service Hours is a required number of hours to be worked in unpaid College or public service within a specific period of time.

Educational Project is a project that is focused on educating the student about a particular issue.

Employees

CCS will take appropriate action, up to and including immediate termination, with employees in violation of this policy. Employees are notified that action under this policy may include requiring successful participation in an alcohol or drug rehabilitation or assistance program as a condition of continued employment.

External Sanctions

Federal Law

Violations of laws and ordinances may result in misdemeanor or felony convictions accompanied by the imposition of legal sanctions, which include, but are not limited to, the following:

  • Fines as determined under local, state, or federal laws;
  • Imprisonment, including up to life imprisonment, for possession or trafficking of drugs such as heroin, cocaine, marijuana and prescription drugs;
  • Forfeiture of personal and real property;
  • Denial of federal benefits such as grants, contracts and student loans;
  • Loss of driving privileges;
  • Required attendance at substance abuse education or treatment programs.

A full description of federal sanctions for drug felonies can be found at https://www.dea.gov/drug-policy-information. This section is not intended as legal advice; consult with an attorney regarding your specific legal issues.

Michigan Law

Alcohol: Under Michigan law, it is illegal for anyone under the age of 21 to purchase, consume or possess, or have any bodily content of alcohol. A first-time conviction may result in a fine, substance abuse education and treatment, community service and court-ordered drug screenings. There also is a provision for possible imprisonment or probation for a second or subsequent offense. Use of false identification by minors in obtaining alcohol is punishable with a fine, loss of driver’s license, probation and community service.

Individuals can be arrested and/or convicted of operating a vehicle while intoxicated with a blood alcohol concentration (BAC) level of .08 or higher. If a student is under 21, there is a “zero tolerance” law in the state of Michigan, and any blood alcohol level of .01 or higher can lead to a minor in possession (MIP) citation as well as being cited for operating a vehicle while intoxicated, if applicable. This is in addition to the suspension of driving privileges in the State of Michigan.

Medical Amnesty: To better ensure that minors at medical risk as a result of alcohol intoxication will receive prompt and appropriate medical attention, the State of Michigan provides for medical amnesty to remove perceived barriers to calling for or seeking help.

Michigan law continues to prohibit a minor from purchasing, consuming, or possessing, or attempting to purchase, consume, or possess, alcoholic liquor and from having any bodily alcohol content. The medical amnesty law provides an exemption from prosecution for the following:

  • A minor (under the age of 21) who, after consuming alcohol, voluntarily presents himself or herself to a health facility or agency for treatment or observation, including medical examination and treatment for any condition as a result of sexual assault (as defined in Michigan law).
  • Any minor (under the age of 21) who accompanied a minor (under the age of 21) who, after consuming alcohol, voluntarily presented himself or herself to a health facility or agency for treatment or observation, including medical examination and treatment for any condition as a result of sexual assault (as defined in Michigan law).
  • Any minor (under the age of 21) who initiated contact with law enforcement or emergency medical services personnel for the purpose of obtaining medical assistance in connection with a legitimate health care concern.

Michigan Laws Governing Marijuana: Michigan marijuana laws conflict with federal criminal laws governing controlled substances, as well as federal laws requiring institutions receiving federal funds, by grant or contract, to maintain drug-free campuses and workplaces. CCS receives federal funding that would be in jeopardy if those federal laws did not take precedence over state law. Thus the use, possession or cultivation of marijuana in any form and for any purpose continues to violate the CCS Alcohol and Drug Policy and is prohibited.

State of Michigan Legal Sanctions for Illegal Use, Possession and/or Delivery of Controlled Substances

(Act No. 368 of the Public Acts of 1978)

State of Michigan Sanctions for Violation of Drug Laws Narcotic Drug and Cocaine:

Delivery and Possession – Felony, Mandatory 10 years to life.

Use less than 50 grams – Misdemeanor, up to 1 year and/or $2,000 fine.

Hallucinogens:

Delivery – Felony, up to 7 years and/or $5,000 fine.

Possession – Misdemeanor, up to 1 year and/or $1,000 fine.

Use – Misdemeanor, up to 6 months and/or $100 fine.

Marijuana:

Delivery – Felony, up to 4 years and/or $2,000 fine.

Possession – Misdemeanor, up to 1 year and/or $1,000 fine.

Use – Misdemeanor, up to 90 days and/or $100 fine.

Other Controlled Substances:

Delivery – Felony, up to 7 years and/or $1,000 – $5,000 fine.

Possession – Misdemeanor or felony, up to 2 years and/or $1,000 – $2,000 fine.

Use – Misdemeanor, up to 1 year and/or $100 – $1,000 fine.

State of Michigan Sanctions for Violation of Alcohol Laws Sale to Minors:

Misdemeanor, 90 days and/or $100 fine.

Minor Possessing or Transporting in Motor Vehicle:

Misdemeanor, 90 days and/or $100 fine.

Furnishing Fraudulent ID to Minor/Use of Fraudulent ID by Minor:

Misdemeanor, 90 days and/or $100 fine.

Consumption on/in Public Highways, Parks or Places of Amusement:

Misdemeanor, 90 days and/or $100 fine.

Open Alcohol in Vehicles on Highways:

Misdemeanor, 90 days and/or $100 fine.

Purchase, Possession or Consumption by Minor:

(Civil Citation) : First violation not more than $25.00; Second violation not more than $50.00 (or participate in a substance abuse program) ; Third and subsequent violation not more than $100.00 (or participate in a substance abuse program) .

Selling Without a License:

Misdemeanor, 1 year and/or $1,000 fine.

Selling or Furnishing Alcohol to a Minor:

Misdemeanor, 90 days and/or $100 fine.

State of Michigan Sanctions for Drinking/Driving Offenses Operating a Motor Vehicle with Ability Impaired: (depends on number of offenses)

Operating a Motor Vehicle Under the Influence of Intoxicating Liquor:

Operating a motor vehicle with unlawful blood alcohol level of 0.10 grams or more per 100 milliliters of blood: Up to $1,000 fine, up to 1 year in jail, 10 to 90 days community service, license suspended for 90 days to 2 years or 5 years of a revoked license. If death caused, the offense becomes a felony.

Employee Reporting Requirement

Under the Drug-Free Workplace Act, in addition to the other requirements of this Policy, the College requires all employees who work in any capacity under a federal grant or contract to notify his or her supervisor or department head in writing of his or her conviction for a violation of any criminal drug statute occurring in the workplace or on work-related activities no later than five (5) calendar days after such conviction. The supervisor or department head will notify the Office of Human Resources.

Distribution of Policy

A copy of this Policy statement will be distributed to all faculty, staff and students annually via email at the beginning of fall semester.

Review of the College’s Prevention Program and Policy

Annually, the College shall review its Alcohol and Other Drug Policy and prevention strategies to determine effectiveness and to ensure that the College’s disciplinary sanctions are consistently enforced. This annual review will be conducted in May and the minutes from the review are available to students and employees upon request.

For More Information

For more information concerning this Policy, employees should contact the Office of Human Resources at 313-664-7652 and students should contact the Office of Student Affairs at 313-664-7879.

Missing Student Policy

The College for Creative Studies (CCS) takes student safety seriously and has established the following policy if a currently enrolled student is reported missing. This plan is a good faith effort to comply with the August 14, 2009 Higher Education Opportunity Act, Section 485 (j).

A student will be deemed missing when it has been established that they have been absent from the College and have been reported by an individual to be missing for a period of 24 hours or more. Reports of students missing should be directed to the Office of Student Affairs or Campus Safety. After a missing student report has been made, the College will attempt to locate the student. If the student cannot be located, the emergency contact person will be notified. In the case of residential students, this emergency contact person is the person listed on the housing application. For all other students, the emergency contact person, if provided, is listed in the College’s database system. If the student is under the age of 18 or they have failed to provide specific emergency/missing student emergency contact information, their parent or guardian will be notified. In addition, local law enforcement will be notified that the student is missing within 24 hours of the initial report. Students also have the option to declare a separate emergency contact person to be used if they are reported missing, and can do so through the Office of Student Affairs.

Procedure

Notification

Anyone who suspects a student may be missing should notify Campus Safety or the Office of Student Affairs immediately.

The following information will be collected:

  • Contact Information and relationship to the missing student
  • Name and vital information about the student reported to be out of contact.
  • The date, time, and location the missing student was last seen.
  • The general routine or habits of the suspected missing student (e.g. – visiting friends who live off-campus, working in a job away from campus) including any recent changes in behavior or demeanor.
  • The missing student’s cell phone number (if known).
  • Once a report has been made that a student is missing, Campus Safety and the Office of Student Affairs will work together to investigate the situation.

When a student is reported missing the two offices shall:

Initiate an investigation to determine the validity of the missing person report that may include:

  • Call the student’s cell phone number
  • Go to the student’s room
  • Talk to the student’s Resident Assistant, roommate, and floor mates to see if anyone can confirm the student’s whereabouts and/or confirm the date, time, and location the student was last seen.
  • Secure a picture of the student.
  • Call student at any other numbers on record.
  • Send the student an email.
  • Check all possible locations mentioned by reporting parties including, but not limited to: library, residence hall, fitness center, studios, classrooms, and cafeteria.
  • Contact any other known friends to see if student has made contact with them. This could also include social networking sites such as facebook, twitter, or myspace.
  • Contact instructors regarding recent class attendance/absences and any recent questionable behaviors.
  • Determine if the student has a car and if it is currently parked in the parking structure.
  • Have security investigate if the ID has been used since the student was reported missing.
  • Contact student’s emergency/missing student emergency contact to see if they have been in contact with the student
  • Notify the Vice President for Enrollment and Student Services, the Vice President for Business and Finance and the President.
  • The Vice President for Enrollment and Student Services may initiate additional action as deemed appropriate under the circumstances and in the best interest of the missing student.
  • Notify the emergency contact of the missing student within 24 hours of the initial report that the student is missing.
  • If the student is under the age of 18 or has failed to provide specific emergency/missing student emergency contact information, notify the student’s guardian or parent as listed in the college’s records within 24 hours of the determination that the student is missing.
  • Notify the Detroit Police Department within 24 hours after determining that the student is missing.

Student Contact Information:

  • Residential students are asked to provide two emergency contact names each year as part of their housing application. This information is protected by FERPA and is accessible by The Office of Student Affairs and other appropriate officials in an emergency situation.
  • Students are given the opportunity to designate two emergency contacts and a missing person contact under Emergency Contact Info on WebAdvisor. This information is considered to be an element of the academic record, and is protected by FERPA.
  • Students may designate a specific person to notify in a missing person investigation, by visiting the Office of Student Affairs. This information would only be used if the student is deemed to be missing.

Student Notification of this Policy:

The CCS Missing Student Policy will be:

  • Posted on the College’s website
  • Posted on the College’s intranet – Blackboard
  • Discussed during new student orientation sessions
  • Discussed during the mandatory housing meetings in the beginning of the semester.
  • Included in the housing handbook.
  • Included in the College’s student handbook
  • Sent to all students, faculty, and staff via CCS email in September of each year.