Nadine Ashton – Student Handbook

Fines By Patron Type

Students

Will not receive fines on print books in the general circulating collection.
Course Reserve, DVDs, CDs, Vertical Files, Periodicals, CML Materials & ILL/Mel will still incur fines.
- These items will be charged because they have high checkout demand, limited availability, or are cost-prohibitive to replace.
When patrons place holds on items that are currently checked out to another patron, they will have the option to recall items.
- Patrons can recall items themselves, or library staff can recall on behalf of the patron.
- Recalling a book will change check out to 1 week, items will be fined $1/daily for overdue materials.
- Patrons also will have the option to wait until the checked-out item is originally due back to check it out.
Graduating students will receive holds on their accounts for unreturned books.
- Library staff will contact graduating seniors with checked-out items to instruct them on how to return books and pay any fines.
Lost items will be charged for the replacement cost.
Items checked out through InterLibrary Loan (ILL) will be subject to ILL policies for returns and fines.

Student Fines

All lost items will be fined for replacement costs

ITEM TYPE	LOAN PERIOD	DAILY FINE
Books (general stacks, oversize & pop up)	4 week loan	$0 daily fine
Recalled Items	Due 1 week from recall	$1 daily fine
Circ CD	4 week loan	$0 daily fine
Course Reserve	2 day loan	$1 daily fine
Videos/DVD	1 week loan	$1 daily fine
CML Materials	1 week loan	$1 daily fine
Periodicals	2 week loan	$1 daily fine
Vertical Files	Library Use Only	Library Use Only
Open/Closed Reserves	Library Use Only	$1 daily fine

Faculty/Staff

Currently, no daily fines are incurred on any item.
Items with holds will have the option for recall not automatically renew.
- Patrons can recall items themselves, or library staff can recall on behalf of the patron.
- Recalling a book will change check out to 1 week.
- Patrons also will have the option to wait until the checked-out item is originally due back to check it out.
Lost items will be charged for the replacement cost.
Policy for patrons that repeatedly keep books long overdue or recalled:
- Patrons will be contacted and given two warnings.
- The library will contact the department head if overdue issues continue after two warnings.
- Library privileges may be reviewed.
Items checked out through ILL will be subject to ILL policies for returns and fines.

Faculty/Staff Fines

All lost items will be fined for replacement cost

ITEM TYPE	LOAN PERIOD	DAILY FINE
Books	4 month loan	$0 daily fine
Recalled Items	Due 1 week from recall	$0 daily fine
Circ CD	4 month loan	$0 daily fine
Course Reserve	2 day loan	$0 daily fine
Videos/DVD	1 week loan	$0 daily fine
Materials	1 week loan	$0 daily fine
Periodicals	1 week loan	$0 daily fine
Vertical Files	2 week loan	$0 daily fine
Open Reserve	2 day loan	$0 daily fine
Closed Reserve	Library Use Only	Library Use Only

Alumni/Infopass

Only books can be checked out by guests.
- 2 week check-out, .20¢ daily fine.
- Recalling a book will change check out to 1 week, items will be fined $1/daily for overdue materials.
Lost items will be charged for the replacement cost.

Alumni/Infopass Fines

All lost items will be fined for replacement cost

ITEM TYPE	LOAN PERIOD	DAILY FINE
Books	4 month loan	$0 daily fine
Recalled Items	Due 1 week from recall	$0 daily fine
Circ CD	4 month loan	$0 daily fine
Course Reserve	2 day loan	$0 daily fine
Videos/DVD	1 week loan	$0 daily fine
Materials	1 week loan	$0 daily fine
Periodicals	1 week loan	$0 daily fine
Vertical Files	2 week loan	$0 daily fine
Open Reserve	2 day loan	$0 daily fine
Closed Reserve	Library Use Only	Library Use Only

Next post: Interlibrary Loan

Purpose

Interlibrary loan supports the mission of the College for Creative Studies Library. CCS Library provides interlibrary loan services for CCS faculty, staff, and currently enrolled students who are in good standing with the Library, enabling them to request books, DVDs, and copies of journal articles either not available in the Library’s collection, on loan, or officially declared missing.

Scope

CCS Library adheres to the guidelines of the American Library Association’s Interlibrary Loan Code for the United States (2008) and the guidelines for international lending. CCS Library complies with all provisions of the U.S. copyright law.

Policies for Borrowing Materials Not in CCS Libraries

The following applies to currently registered students, as well as current CCS faculty and staff members.

CCS Library will place requests for physical materials for all students and faculty who are able to pick up and return ILL materials on campus.
Distance education students and faculty at CCS are welcome to participate in electronic document delivery. We are unable to provide physical materials owned by other libraries to distance education students and faculty via ILL due to limitations in our reciprocal agreements with our lending partners.
A loan or a copy of any material may be requested from another library in accordance with the published lending policy of that library. The lending library decides in each case whether a particular item can be provided and determines the length and conditions of loans.
CCS students, faculty, and staff must request interlibrary loan items using the form listed on the CCS Library website. Telephone, email, or chat requests will not be accepted.
CCS Library does not normally process the following interlibrary loan requests:
- Requests that are incomplete
- Requests that are not in accordance with copyright law
- Requests for bound or single issues of periodicals
- Requests for newspapers in print format
- Requests for reference books and rare materials
- Requests for ebooks
- Request for high-demand items (e.g. textbooks, newly published items, and best sellers)
- Requests for computer software
- Requests for genealogical research materials.
All borrowers of physical interlibrary loan materials are responsible for promptly returning loaned items to CCS Library. Overdue ILL materials are subject to a $1/day fine. All patrons who have had overdue items more than three times and have not contacted CCS’s interlibrary loan will have their CCS ILL borrowing privileges suspended.
Renewal of interlibrary loan materials is permitted at the discretion of the lending library. Renewals should be directed to the CCS Library staff via the request form at least four days prior to the due date. Renewals may not be requested for overdue materials. The length of the renewal period is determined by the lending library.
Borrowers are responsible for the replacement of lost or damaged materials at a charge determined by the lending library. Failure to pay any charges will result in suspension of interlibrary loan borrowing privileges. Fines are paid much like normal Library fines, and will appear in the patron’s CCS Library account.
Requested materials may be picked up at the Library’s Circulation Desk. Most articles are delivered electronically and are accessed via Article Exchange. Article Exchange provides a single secure location where lending libraries can place requested articles for interlibrary loan. Only authorized users will be able to download the file.
All material on loan is subject to immediate recall if requested by the lending library. Patrons will then have 24 hours to return the items. Failure to abide by this rule can jeopardize our ability to borrow from these institutions in the future.

Overdue and Replacement Policy

Due dates for individual physical items are determined by the lending library. Email reminders and notices are sent as a courtesy. Failure to receive a notice does not exempt borrowers from processing, replacement, or damage fees. It is a patron’s responsibility to return items on time!

First notice: Patrons will receive a notice from Koha (the CCS Library’s catalog system) via email that their due date is approaching two (2) days before the due date.
Second notice: Two days after the due date, patrons with overdue ILL items will lose their ILL and borrowing privileges until each item is returned in good condition. The fine of $1/day will begin to accrue.
Third notice: 28 days after the item(s) was due, ILL materials are officially declared lost. All patrons will be responsible for replacement costs. The charge for a lost interlibrary loan item is determined by the lending library. Many libraries will accept a replacement copy (if available), often with a small processing fee. Others will send an invoice, which can vary greatly, usually between $75 and $150. If you lose an interlibrary loan item, please contact us immediately at interlibraryloan@collegeforcreativestudies.edu to avoid losing privileges. We will contact the lending library to see what the options are and provide you with direction.

Note, CCS Library tracks occurrences of overdue items. Repeat offenses that require staff to issue second notices on three or more occasions will result in the permanent revocation of interlibrary loan borrowing privileges until items are returned or replaced.

A notice of status change will be sent.
Only requests for articles or scans will be processed.

Blocked ILL users who can no longer borrow items must meet with the Technical Services Librarian or Library Director to negotiate a return to their original status. This change will require:

The return of all overdue materials and;
The payment of all outstanding fees and fines; and
Review of the ILL policies is performed

Repeated incidents causing suspension of service may result in permanent loss of privileges.

Departmental Review Attendance

The academic programs at CCS are designed to challenge students, prepare them for careers in the visual arts and design, and provide them with opportunities to express their ideas through visual and verbal presentations. At least once each academic year, students are expected to participate in a departmental review. Students who do not attend the review at the scheduled date and time and have circumstances the are beyond their control, should immediately contact the department. Documentation regarding the circumstances may be required from the student. The department will reschedule the review at a time mutually agreeable for the department and student. Students who do not attend their scheduled review and do not make arrangements with the department to reschedule are ineligible to register for the next semester. If a student has registered, he, she, or they will be removed from the registered courses. A departmental hold will be placed on the student’s record until the matter is resolved with the department.

Emergency Notification and Timely Warnings

Emergency Notification

Upon confirmation that a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees is occurring on campus or on nearby city streets, CCS will provide notification to the campus community. Any such notification will be provided by the following methods:

The College for Creative Studies uses an electronic emergency notification system called Everbridge. This system has the capability of sending electronic emergency notices regarding severe weather, school closings and emergency situations to all students, staff, and faculty via their CCS email account and cell phone (if registered with the Alert system). CCS will automatically create accounts for all students, staff, and faculty in the Everbridge system using their campus email address and cell phone number if available in the College’s records. Students, staff, and faculty will be sent an invitation to edit their profile once created to add additional cell phone numbers or change their email address. The College encourages all community members to include a cell phone number in their profile. In the event of an emergency situation on campus, the message will include the location of the emergency and instructions on what action to take.

All students, faculty and staff are urged to provide current personal cell phone so that we can contact you as quickly as possible in the event of an actual emergency. Cell phone numbers are especially important as these devices provide the fastest and most effective way for users to receive information. Your personal cell phone number will only be used for emergency notification purposes. While your profile is automatically created, it is important that you update your profile information to keep the most current forms of contact for the alert system.

CCS’s website—when it is deemed necessary, the College will also utilize the website’s home page to inform and update community members about an emergency occurring on campus. The web alert will contain information about the nature of the emergency and the steps being taken to address the situation.

Timely Warnings Reports (Safety Alerts)

Campus Safety and/or the Dean of Students is responsible for issuing timely warnings in compliance with the Clery Act. These warnings alert students, faculty and staff to crimes that may present an ongoing threat to the campus community. CCS issues timely warnings in a manner that is timely and that withholds as confidential the names and other identifying information of victims and that will aid in the prevention of similar crimes. CCS will issue timely warnings to the campus community on crimes that are:

Crimes required to be report reported to the U.S. Department of Education and disclosed in this annual security report
Reported to Campus Security Authorities
Considered by CCS to represent a threat to students and employees.

Whether or not a situation represents a threat that requires a timely warning will be decided on a case by case basis considering the facts surrounding an incident, such as the nature of the crime, the continuing threat to the campus community and the possible risk of compromising law enforcement efforts.. Timely warnings are issued to students, faculty and staff via a campus-wide email and/or the Everbridge Emergency Notification System.

Information included in a timely warning may include:

A succinct statement of the incident.
Possible connection to previous incidents, if applicable.
Physical description of the suspect.
Date and time and general location where the incident occurred.
Other relevant crime prevention tips and information

If a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees is occurring on campus, CCS is required to follow its emergency notification procedures. If CCS follows its emergency notification procedures, it is not required also to issue a “timely warning” based on the same circumstances; however, CCS will provide adequate follow-up information to the campus community as needed.

Smoking

State and local laws prohibit smoking in all parts of College buildings. City ordinance prohibits smoking within 15 feet of any building entrance.

In the interest of providing a safe and healthy environment for all staff, faculty, students and visitors, and in accordance with the Michigan Clean Indoor Act and the City of Detroit Smoking Pollution Control Ordinance, smoking is prohibited in all CCS buildings and within 15 feet of all building entrances and air intakes.

Enforcement of Policy

The success of this policy depends upon the thoughtfulness, consideration and cooperation of smokers and non-smokers. Students are encouraged to ask offending smokers to stop smoking. Any student smoking in a non-smoking area must immediately stop upon being requested to do so. Failure to do so will result in formal disciplinary action as outlined below.

Complaints

Complaints regarding the smoking of faculty and staff should be made to the Department Chair, the employee’s immediate supervisor or the Director of Human Resources. Complaints regarding students smoking should be made to the Director of Student Life.

Disciplinary Action

All student complaints should be made in writing to the Dean of Students. The Dean of Students will notify the student in writing that a complaint has been issued. A second offense will result in a $50 fine. A third offense will result in a $100 fine. Further violations will be subject to CCS disciplinary policies, up to and including expulsion.

Students wishing to contest the above may do so in writing to the Office of Student Affairs. Evidence of non-violation should be attached.

Students with Disabilities

The transition to college can be very confusing and it helps to take advantage of all the resources available to you. If you have a disability, it may be in your best interest to communicate this.

All students are encouraged to disclose disabilities that they feel may affect their academic success. We want you to succeed, and our ability to offer you the best education is made possible if you are receiving the appropriate assistance.

The Americans with Disabilities Act in conjunction with section 504 of the Rehabilitation Act are Federal laws that protect people with disabilities, both life-long as well as short-term disabilities.

Students identified as having any type of disability are entitled and encouraged to request accommodations.

Requesting Accommodations

As the student you will need to:

Contact the Dean of Students, Dan Long at 313.664.7675 or Email to discuss.

Students requesting accommodations must provide documentation substantiating their disability. This documentation may be either through the Disability Verification Form or by providing a letter from a treating doctor or mental health profession that includes the information outlined by the Disability Verification Form . It is important that whichever form of documentation you provide to the College include recommended accommodations that are related to the symptoms of your disability.

CCS will then:

Review your request for accommodations with you
Take appropriate measures to provide approved accommodations
Information disclosed to CCS regarding disabilities will not be shared with anyone except CCS staff who will assist in meeting your accommodation needs. You will be notified prior to the sharing of any information regarding your disability.
You are encouraged to self-disclose your disability if you feel it will affect your academic performance. This should be done before the start of each term. You may choose to disclose at anytime during the semester but remember – retroactive accommodations cannot be made after an assignment is due or an exam has been taken. Disabilities accommodations are not meant to guarantee academic success at the College but are meant to provide equal access to educational opportunities to all individuals regardless of disabilities.

Student Government

The purpose of Student Government is to provide a student voice on campus. Student Government seeks to effect positive change within the institution and to provide a platform for ideas, debate and change that reflect the student body. Student Government works to ensure that campus programs and resources are used properly and facilitate relations/communication between students and administrators. Another goal of Student Government is to develop a sense of community on campus. Student Government welcomes ideas and suggestions from all CCS students. Contact person: Director of Student Life, 313-664-7676.

Student Accident Insurance

All registered degree-seeking and non-matriculating students are automatically enrolled in the accident insurance policy offered through Student Assurance Services. The student insurance plan is active from the beginning of the semester in which the student is registered. Students enrolled in the Fall semester pay a rate of $30 and are covered Fall, Winter and Summer semesters. Students enrolling for the Winter semester pay a discounted premium of $20 due to the shorter activity of the plan (effective for Winter and Summer semesters). Students enrolled for any Summer term and not enrolled in an immediately preceding Fall or Winter term pay a rate of $11 and are covered for the Summer term only. Each student is covered 24 hours a day, for on-and off-campus accidents. The policy covers up to $10,000 per accident for necessary medical, hospital and emergency services and dental accident coverage up to $500 per accident with no deductibles.

The plan functions as follows: When the insured requires treatment, because of accidental bodily injury incurred while the policy is in force, by a licensed physician or registered nurse or needs hospital care or ambulance service, the company will pay the expenses actually incurred to a maximum of $10,000. Benefits for dental injuries are limited to $500 for repair and/or replacement of sound and natural teeth. See the insurance brochure in the Office of Student Affairs for more detailed information regarding coverage and claim procedures.

In Case of an Accident

To receive treatment: Present your proof of insurance card to the emergency room or outpatient facility providing treatment.

To place claims: Pick up claim forms from the Office of Student Affairs or online through BlackBoard shortly after the accident/treatment. You must have a doctor’s report to submit with the claim. Instructions for filing claims are on the form. To check the status of your filed claim call the Claims Office at 1.800.328.2739.

If you get hurt while working as a work study student

Report the injury/accident to Campus Safety to fill out a report.
If medical attention is required, you must go to Concentra Medical Center located at 2151 E. Jefferson, Detroit, MI 48207 with an authorization form from Campus Safety.
All follow-up care must be done at Concentra Medical Center.
If injury is life threatening, call 911 or go to the nearest hospital.

Additional sickness and major medical insurance is available through the College for students and their spouses and dependents. For claim forms, more information on the accident insurance policy or additional sickness or major medical insurance enrollment information, contact the Director of Student Life in The Office of Student Affairs, located on the second floor of the Yamasaki building or call 313.664.7676.

Student Programs and Activities

The Office of Student Affairs coordinates a number of student programs throughout the academic year, including film festivals, socials, music groups, guest speakers, educational programs, orientation, graduation and much more. For information on particular program schedules, check the bulletin boards or visit the Office of Student Affairs. If you have an idea for a student activity, please stop by the Office of Student Affairs and offer your suggestions.

Missing Student Policy

The College for Creative Studies (CCS) takes student safety seriously and has established the following policy if a currently enrolled student is reported missing. This plan is a good faith effort to comply with the August 14, 2009 Higher Education Opportunity Act, Section 485 (j).

A student will be deemed missing when it has been established that they have been absent from the College and have been reported by an individual to be missing for a period of 24 hours or more. Reports of students missing should be directed to the Office of Student Affairs or Campus Safety. After a missing student report has been made, the College will attempt to locate the student. If the student cannot be located, the emergency contact person will be notified. In the case of residential students, this emergency contact person is the person listed on the housing application. For all other students, the emergency contact person, if provided, is listed in the College’s database system. If the student is under the age of 18 or they have failed to provide specific emergency/missing student emergency contact information, their parent or guardian will be notified. In addition, local law enforcement will be notified that the student is missing within 24 hours of the initial report. Students also have the option to declare a separate emergency contact person to be used if they are reported missing, and can do so through the Office of Student Affairs.

Procedure

Notification

Anyone who suspects a student may be missing should notify Campus Safety or the Office of Student Affairs immediately.

The following information will be collected:

Contact Information and relationship to the missing student
Name and vital information about the student reported to be out of contact.
The date, time, and location the missing student was last seen.
The general routine or habits of the suspected missing student (e.g. – visiting friends who live off-campus, working in a job away from campus) including any recent changes in behavior or demeanor.
The missing student’s cell phone number (if known).
Once a report has been made that a student is missing, Campus Safety and the Office of Student Affairs will work together to investigate the situation.

When a student is reported missing the two offices shall:

Initiate an investigation to determine the validity of the missing person report that may include:

Call the student’s cell phone number
Go to the student’s room
Talk to the student’s Resident Assistant, roommate, and floor mates to see if anyone can confirm the student’s whereabouts and/or confirm the date, time, and location the student was last seen.
Secure a picture of the student.
Call student at any other numbers on record.
Send the student an email.
Check all possible locations mentioned by reporting parties including, but not limited to: library, residence hall, fitness center, studios, classrooms, and cafeteria.
Contact any other known friends to see if student has made contact with them. This could also include social networking sites such as facebook, twitter, or myspace.
Contact instructors regarding recent class attendance/absences and any recent questionable behaviors.
Determine if the student has a car and if it is currently parked in the parking structure.
Have security investigate if the ID has been used since the student was reported missing.
Contact student’s emergency/missing student emergency contact to see if they have been in contact with the student
Notify the Vice President for Enrollment and Student Services, the Vice President for Business and Finance and the President.
The Vice President for Enrollment and Student Services may initiate additional action as deemed appropriate under the circumstances and in the best interest of the missing student.
Notify the emergency contact of the missing student within 24 hours of the initial report that the student is missing.
If the student is under the age of 18 or has failed to provide specific emergency/missing student emergency contact information, notify the student’s guardian or parent as listed in the college’s records within 24 hours of the determination that the student is missing.
Notify the Detroit Police Department within 24 hours after determining that the student is missing.

Student Contact Information:

Residential students are asked to provide two emergency contact names each year as part of their housing application. This information is protected by FERPA and is accessible by The Office of Student Affairs and other appropriate officials in an emergency situation.
Students are given the opportunity to designate two emergency contacts and a missing person contact under Emergency Contact Info on WebAdvisor. This information is considered to be an element of the academic record, and is protected by FERPA.
Students may designate a specific person to notify in a missing person investigation, by visiting the Office of Student Affairs. This information would only be used if the student is deemed to be missing.

Student Notification of this Policy:

The CCS Missing Student Policy will be:

Posted on the College’s website
Posted on the College’s intranet – Blackboard
Discussed during new student orientation sessions
Discussed during the mandatory housing meetings in the beginning of the semester.
Included in the housing handbook.
Included in the College’s student handbook
Sent to all students, faculty, and staff via CCS email in September of each year.

Author: Nadine Ashton

Library Fines