Author: Nadine Ashton

Library Fines

Fines By Patron Type

Students

  • Will not receive fines on print books in the general circulating collection.
  • Course Reserve, DVDs, CDs, Vertical Files, Periodicals, CML Materials & ILL/Mel will still incur fines.
    • These items will be charged because they have high checkout demand, limited availability, or are cost-prohibitive to replace.
  • When patrons place holds on items that are currently checked out to another patron, they will have the option to recall items.
    • Patrons can recall items themselves, or library staff can recall on behalf of the patron.
    • Recalling a book will change check out to 1 week, items will be fined $1/daily for overdue materials.
    • Patrons also will have the option to wait until the checked-out item is originally due back to check it out.
  • Graduating students will receive holds on their accounts for unreturned books.
    • Library staff will contact graduating seniors with checked-out items to instruct them on how to return books and pay any fines.
  • Lost items will be charged for the replacement cost.
  • Items checked out through InterLibrary Loan (ILL)  will be subject to ILL policies for returns and fines.

Student Fines

All lost items will be fined for replacement costs

ITEM TYPELOAN PERIODDAILY FINE
Books (general stacks, oversize & pop up)4 week loan$0 daily fine
Recalled ItemsDue 1 week from recall$1 daily fine
Circ CD4 week loan$0 daily fine
Course Reserve2 day loan$1 daily fine
Videos/DVD1 week loan$1 daily fine
CML Materials1 week loan$1 daily fine
Periodicals2 week loan$1 daily fine
Vertical FilesLibrary Use OnlyLibrary Use Only
Open/Closed ReservesLibrary Use Only$1 daily fine

Faculty/Staff

  • Currently, no daily fines are incurred on any item.
  • Items with holds will have the option for recall not automatically renew.
    • Patrons can recall items themselves, or library staff can recall on behalf of the patron.
    • Recalling a book will change check out to 1 week.
    • Patrons also will have the option to wait until the checked-out item is originally due back to check it out.
  • Lost items will be charged for the replacement cost. 
  • Policy for patrons that repeatedly keep books long overdue or recalled:
    • Patrons will be contacted and given two warnings.
    • The library will contact the department head if overdue issues continue after two warnings.
    • Library privileges may be reviewed.
  • Items checked out through ILL will be subject to ILL policies for returns and fines.

Faculty/Staff Fines

All lost items will be fined for replacement cost

ITEM TYPELOAN PERIODDAILY FINE
Books4 month loan$0 daily fine
Recalled ItemsDue 1 week from recall$0 daily fine
Circ CD4 month loan$0 daily fine
Course Reserve2 day loan$0 daily fine
Videos/DVD1 week loan$0 daily fine
Materials1 week loan$0 daily fine
Periodicals1 week loan$0 daily fine
Vertical Files2 week loan$0 daily fine
Open Reserve2 day loan$0 daily fine
Closed ReserveLibrary Use OnlyLibrary Use Only

Alumni/Infopass

  • Only books can be checked out by guests.
    • 2 week check-out, .20¢ daily fine.
    • Recalling a book will change check out to 1 week, items will be fined $1/daily for overdue materials.
  • Lost items will be charged for the replacement cost.

Alumni/Infopass Fines

All lost items will be fined for replacement cost

ITEM TYPELOAN PERIODDAILY FINE
Books4 month loan$0 daily fine
Recalled ItemsDue 1 week from recall$0 daily fine
Circ CD4 month loan$0 daily fine
Course Reserve2 day loan$0 daily fine
Videos/DVD1 week loan$0 daily fine
Materials1 week loan$0 daily fine
Periodicals1 week loan$0 daily fine
Vertical Files2 week loan$0 daily fine
Open Reserve2 day loan$0 daily fine
Closed ReserveLibrary Use OnlyLibrary Use Only

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Next post: Interlibrary Loan

Interlibrary Loan


Purpose

Interlibrary loan supports the mission of the College for Creative Studies Library. CCS Library provides interlibrary loan services for CCS faculty, staff, and currently enrolled students who are in good standing with the Library, enabling them to request books, DVDs, and copies of journal articles either not available in the Library’s collection, on loan, or officially declared missing.

Scope

CCS Library adheres to the guidelines of the American Library Association’s Interlibrary Loan Code for the United States (2008) and the guidelines for international lending. CCS Library complies with all provisions of the U.S. copyright law.

Policies for Borrowing Materials Not in CCS Libraries

The following applies to currently registered students, as well as current CCS faculty and staff members. 

  • CCS Library will place requests for physical materials for all students and faculty who are able to pick up and return ILL materials on campus.
  • Distance education students and faculty at CCS are welcome to participate in electronic document delivery. We are unable to provide physical materials owned by other libraries to distance education students and faculty via ILL due to limitations in our reciprocal agreements with our lending partners.
  • A loan or a copy of any material may be requested from another library in accordance with the published lending policy of that library. The lending library decides in each case whether a particular item can be provided and determines the length and conditions of loans.
  • CCS students, faculty, and staff must request interlibrary loan items using the form listed on the CCS Library website. Telephone, email, or chat requests will not be accepted.
  • CCS Library does not normally process the following interlibrary loan requests:
    • Requests that are incomplete
    • Requests that are not in accordance with copyright law
    • Requests for bound or single issues of periodicals
    • Requests for newspapers in print format
    • Requests for reference books and rare materials
    • Requests for ebooks
    • Request for high-demand items (e.g. textbooks, newly published items, and best sellers)
    • Requests for computer software
    • Requests for genealogical research materials.
  • All borrowers of physical interlibrary loan materials are responsible for promptly returning loaned items to CCS Library. Overdue ILL materials are subject to a $1/day fine. All patrons who have had overdue items more than three times and have not contacted CCS’s interlibrary loan will have their CCS ILL borrowing privileges suspended.
  • Renewal of interlibrary loan materials is permitted at the discretion of the lending library. Renewals should be directed to the CCS Library staff via the request form at least four days prior to the due date. Renewals may not be requested for overdue materials. The length of the renewal period is determined by the lending library.
  • Borrowers are responsible for the replacement of lost or damaged materials at a charge determined by the lending library. Failure to pay any charges will result in suspension of interlibrary loan borrowing privileges. Fines are paid much like normal Library fines, and will appear in the patron’s CCS Library account.
  • Requested materials may be picked up at the Library’s Circulation Desk. Most articles are delivered electronically and are accessed via Article Exchange. Article Exchange provides a single secure location where lending libraries can place requested articles for interlibrary loan. Only authorized users will be able to download the file. 
  • All material on loan is subject to immediate recall if requested by the lending library. Patrons will then have 24 hours to return the items. Failure to abide by this rule can jeopardize our ability to borrow from these institutions in the future.

Overdue and Replacement Policy

Due dates for individual physical items are determined by the lending library. Email reminders and notices are sent as a courtesy. Failure to receive a notice does not exempt borrowers from processing, replacement, or damage fees. It is a patron’s responsibility to return items on time!

  • First notice: Patrons will receive a notice from Koha (the CCS Library’s catalog system) via email that their due date is approaching two (2) days before the due date.
  • Second notice: Two days after the due date, patrons with overdue ILL items will lose their ILL and borrowing privileges until each item is returned in good condition. The fine of $1/day will begin to accrue.
  • Third notice: 28 days after the item(s) was due, ILL materials are officially declared lost. All patrons will be responsible for replacement costs. The charge for a lost interlibrary loan item is determined by the lending library. Many libraries will accept a replacement copy (if available), often with a small processing fee. Others will send an invoice, which can vary greatly, usually between $75 and $150. If you lose an interlibrary loan item, please contact us immediately at interlibraryloan@collegeforcreativestudies.edu to avoid losing privileges. We will contact the lending library to see what the options are and provide you with direction.

Note, CCS Library tracks occurrences of overdue items. Repeat offenses that require staff to issue second notices on three or more occasions will result in the permanent revocation of interlibrary loan borrowing privileges until items are returned or replaced.

  • A notice of status change will be sent.
  • Only requests for articles or scans will be processed.

Blocked ILL users who can no longer borrow items must meet with the Technical Services Librarian or Library Director to negotiate a return to their original status. This change will require:

  • The return of all overdue materials and;
  • The payment of all outstanding fees and fines; and
  • Review of the ILL policies is performed

Repeated incidents causing suspension of service may result in permanent loss of privileges.

Departmental Review Attendance

The academic programs at CCS are designed to challenge students, prepare them for careers in the visual arts and design, and provide them with opportunities to express their ideas through visual and verbal presentations. At least once each academic year, students are expected to participate in a departmental review. Students who do not attend the review at the scheduled date and time and have circumstances the are beyond their control, should immediately contact the department. Documentation regarding the circumstances may be required from the student. The department will reschedule the review at a time mutually agreeable for the department and student. Students who do not attend their scheduled review and do not make arrangements with the department to reschedule are ineligible to register for the next semester. If a student has registered, he, she, or they will be removed from the registered courses. A departmental hold will be placed on the student’s record until the matter is resolved with the department.

Emergency Notification and Timely Warnings

Emergency Notification

Upon confirmation that a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees is occurring on campus or on nearby city streets, CCS will provide notification to the campus community. Any such notification will be provided by the following methods:

The College for Creative Studies uses an electronic emergency notification system called Everbridge. This system has the capability of sending electronic emergency notices regarding severe weather, school closings and emergency situations to all students, staff, and faculty via their CCS email account and cell phone (if registered with the Alert system). CCS will automatically create accounts for all students, staff, and faculty in the Everbridge system using their campus email address and cell phone number if available in the College’s records. Students, staff, and faculty will be sent an invitation to edit their profile once created to add additional cell phone numbers or change their email address. The College encourages all community members to include a cell phone number in their profile. In the event of an emergency situation on campus, the message will include the location of the emergency and instructions on what action to take.

All students, faculty and staff are urged to provide current personal cell phone so that we can contact you as quickly as possible in the event of an actual emergency. Cell phone numbers are especially important as these devices provide the fastest and most effective way for users to receive information. Your personal cell phone number will only be used for emergency notification purposes. While your profile is automatically created, it is important that you update your profile information to keep the most current forms of contact for the alert system.

CCS’s website—when it is deemed necessary, the College will also utilize the website’s home page to inform and update community members about an emergency occurring on campus. The web alert will contain information about the nature of the emergency and the steps being taken to address the situation.

Timely Warnings Reports (Safety Alerts)

Campus Safety and/or the Dean of Students is responsible for issuing timely warnings in compliance with the Clery Act. These warnings alert students, faculty and staff to crimes that may present an ongoing threat to the campus community. CCS issues timely warnings in a manner that is timely and that withholds as confidential the names and other identifying information of victims and that will aid in the prevention of similar crimes. CCS will issue timely warnings to the campus community on crimes that are:

  1. Crimes required to be report reported to the U.S. Department of Education and disclosed in this annual security report
  2. Reported to Campus Security Authorities
  3. Considered by CCS to represent a threat to students and employees.

Whether or not a situation represents a threat that requires a timely warning will be decided on a case by case basis considering the facts surrounding an incident, such as the nature of the crime, the continuing threat to the campus community and the possible risk of compromising law enforcement efforts.. Timely warnings are issued to students, faculty and staff via a campus-wide email and/or the Everbridge Emergency Notification System.

Information included in a timely warning may include:

  • A succinct statement of the incident.
  • Possible connection to previous incidents, if applicable.
  • Physical description of the suspect.
  • Date and time and general location where the incident occurred.
  • Other relevant crime prevention tips and information

If a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees is occurring on campus, CCS is required to follow its emergency notification procedures. If CCS follows its emergency notification procedures, it is not required also to issue a “timely warning” based on the same circumstances; however, CCS will provide adequate follow-up information to the campus community as needed.

Smoking

State and local laws prohibit smoking in all parts of College buildings. City ordinance prohibits smoking within 15 feet of any building entrance.

In the interest of providing a safe and healthy environment for all staff, faculty, students and visitors, and in accordance with the Michigan Clean Indoor Act and the City of Detroit Smoking Pollution Control Ordinance, smoking is prohibited in all CCS buildings and within 15 feet of all building entrances and air intakes.

Enforcement of Policy

The success of this policy depends upon the thoughtfulness, consideration and cooperation of smokers and non-smokers. Students are encouraged to ask offending smokers to stop smoking. Any student smoking in a non-smoking area must immediately stop upon being requested to do so. Failure to do so will result in formal disciplinary action as outlined below.

Complaints

Complaints regarding the smoking of faculty and staff should be made to the Department Chair, the employee’s immediate supervisor or the Director of Human Resources. Complaints regarding students smoking should be made to the Director of Student Life.

Disciplinary Action

All student complaints should be made in writing to the Dean of Students. The Dean of Students will notify the student in writing that a complaint has been issued. A second offense will result in a $50 fine. A third offense will result in a $100 fine. Further violations will be subject to CCS disciplinary policies, up to and including expulsion.

Students wishing to contest the above may do so in writing to the Office of Student Affairs. Evidence of non-violation should be attached.

Students with Disabilities

The transition to college can be very confusing and it helps to take advantage of all the resources available to you. If you have a disability, it may be in your best interest to communicate this.

All students are encouraged to disclose disabilities that they feel may affect their academic success. We want you to succeed, and our ability to offer you the best education is made possible if you are receiving the appropriate assistance.

The Americans with Disabilities Act in conjunction with section 504 of the Rehabilitation Act are Federal laws that protect people with disabilities, both life-long as well as short-term disabilities.

Students identified as having any type of disability are entitled and encouraged to request accommodations.

Requesting Accommodations

As the student you will need to:

Contact the Dean of Students, Dan Long at 313.664.7675 or Email to discuss.

Students requesting accommodations must provide documentation substantiating their disability. This documentation may be either through the Disability Verification Form or by providing a letter from a treating doctor or mental health profession that includes the information outlined by the Disability Verification Form . It is important that whichever form of documentation you provide to the College include recommended accommodations that are related to the symptoms of your disability.

CCS will then:

  • Review your request for accommodations with you
    Take appropriate measures to provide approved accommodations
  • Information disclosed to CCS regarding disabilities will not be shared with anyone except CCS staff who will assist in meeting your accommodation needs. You will be notified prior to the sharing of any information regarding your disability.
  • You are encouraged to self-disclose your disability if you feel it will affect your academic performance. This should be done before the start of each term. You may choose to disclose at anytime during the semester but remember – retroactive accommodations cannot be made after an assignment is due or an exam has been taken. Disabilities accommodations are not meant to guarantee academic success at the College but are meant to provide equal access to educational opportunities to all individuals regardless of disabilities.

Judicial Process

Purpose

CCS has established these regulations regarding standards of conduct in order to protect its educational mission, provide for the orderly conduct of its activities and safeguard the interests of the CCS community. These regulations are intended to give students general notice of prohibited conduct and are not designed to define misconduct in all-inclusive terms. All students, regardless of their status in the CCS community, shall be afforded the rights and privileges of due process when accused of violations of this Code.

Judicial Officers

The Assistant Dean of Students (ADS) retains the ultimate responsibility for the administration of this system. The ADS or his/her designee expressly retains final authority to determine the following:
a. jurisdiction of any judicial meetings in any given case where ambiguity exists.
b. whether a violation of this Code shall be adjudicated by a judicial meeting.
c. whether a violation or serious criminal act, occurring off campus, shall be adjudicated by the CCS judicial system.
d. how violations of this Code are to be adjudicated at the end of the academic year and during the summer session.

The ADS, or his/her designee, will review judicial complaints for violations that occur outside of student housing. If the potential sanction based on either the violation or the student’s current judicial standing warrants possibly being suspended or dismissed from the College the case will be adjudicated in conjunction with the Assistant Vice President of Campus Life. 

The Residence Life professional staff will review judicial complaints for violations that occur within student housing.  If the potential sanction based on either the violation or the student’s current judicial standing warrants possibly being removed from student housing, the case will be referred to the ASD. 

Judicial officers are responsible for reviewing the information surrounding an alleged violation.  This may include interviewing witnesses, the accused student(s), visiting the site of the alleged violation and reviewing Campus Safety information. 

General Provisions

CCS reserves the right to amend any provision herein at any time in accordance with established CCS procedures. Communication of any changes will be made to the CCS community in an appropriate and timely fashion.

This judicial system shall apply to conduct that occurs on CCS property (all land, buildings, facilities or other property in the possession of or owned, used or controlled by CCS, including adjacent streets and sidewalks) and to conduct that occurs elsewhere during the course of a CCS function. Actions not committed on CCS property may also be subject to judicial action if the offense adversely affects CCS and/or the pursuit of its objectives.

When behavior in classrooms is determined to be disruptive by instructors, the instructor can remove the student from the remainder of the class. The disruptive behavior is then to be reported to the ASD for follow up. If the disruptive behavior continues, or is of a nature that warrants removal from the class, the student could be disciplinarily withdrawn from the class.

The actions of a student organization involved in CCS-related activities or CCS-sponsored activities that are in violation of CCS regulations may result in disciplinary action against the organization as well as the students involved.

Students may be accountable to both civil authorities and to CCS for acts that constitute violations of the law and the Code of Student Conduct. Disciplinary action at CCS will normally occur pending criminal proceedings and will not be subject to challenge on the ground that criminal charges involving the same incident have been dismissed or reduced.

Inappropriate behavior that may have been influenced by a student’s mental state (regardless of the ultimate evaluation) or use of drugs or alcoholic beverages shall not in any way limit the responsibility of the student for the consequences of his or her action.

Ultimately the judicial officer must decide if the student is responsible for the alleged violation.  In cases where the evidence is not 100% clear, the judicial officer’s decision will fall in the direction in which there is a preponderance (51%) of evidence.  Students being charged with a violation of the Code of Conduct will have the opportunity presented to them to speak on their behalf.  In the event that a student fails to participate in the judicial process, the case may be heard in their absence.  Efforts to accommodate class schedule and extenuating circumstances will be made by all CCS personnel.

Sanctions

In recommending or determining a sanction, a judicial officer shall consider all relevant factors, including the nature of the offense, the severity of any damage, injury or harm resulting from the offense, the student’s current demeanor and the student’s past disciplinary record, if any. Sanctions include, but are not limited to:

  • Warning
  • Disciplinary Probation
  • Disciplinary Withdrawal from class(es)
  • Suspension
  • Dismissal (permanent expulsion)       
  • Community Service Hours
  • Removal from Student Housing if applicable
  • Educational Project

Interim Sanctions

For alleged violations of this Code, interim sanctions may be imposed, however, only when there is reason to believe that the student poses a substantial threat of harm to others, damaging CCS property, or will disrupt the stability and continuance of normal CCS operations and functions. Interim sanctions are temporary actions that will be enforced only until such time as a formal judicial decision can be made. The required formal meeting shall be provided within a reasonable length of time, which, unless extenuating circumstances are present, shall be held no later than 10 business days from the date the student was notified of the alleged violations and interim sanctions. Interim sanctions cannot be appealed prior to the required formal student judicial meeting.

Reports of Alleged Violations

If an alleged violation takes place, the report should be filed with the Office of Student Affairs. Any student, faculty member or staff member may report an alleged violation by a student or student group/organization to the Office of Student Affairs. Reports should be in writing.

CCS may file appropriate charges against students accused of violating the Code of Student Conduct. Such charges shall be filed no later than 30 days after the discovery of the alleged violation and the identity of the student(s) involved. If a student has withdrawn or withdraws after the filing of such charges, either (1) a judicial hold will be placed on their student account which will restrict their ability to register for future classes and the student notified that disciplinary action may be required prior to the judicial hold being removed, or (2) CCS will proceed to take disciplinary action under the provisions of the Code.

Judicial Meetings

Upon the filing of charges, CCS may schedule a judicial meeting with the accused
student(s) at which the nature of and the responsibility for the alleged offense are discussed.  The judicial officer conducting the judicial meeting may withdraw any charge deemed to be without basis.  Written notice of the judicial charges and meeting time will be sent to the accused student.

If an accused student fails to appear at a scheduled judicial meeting following proper written notification, the designated judicial officer may review the evidence in support of the charges and render a decision. Findings and sanctions, if applicable, will be based on the evidence and not on the accused student’s failure to appear.

Appeal Process

A student found in violation of the Code of Student Conduct may appeal the findings and/or sanctions. A letter of appeal must be submitted in writing to the judicial officer who handled their case within 5 business days from the date of the student’s receipt of the official decision. The judicial officer will forward the appeal letter to the next administrative level for review, with the exception of the Provost who serves as the highest ranking judicial officer.  Failure to appeal within the allotted time will render the original decision final and conclusive.

The imposition of sanctions will be deferred pending appellate proceedings.  The administrator reviewing the appeal will examine the judicial file, conduct interviews as deemed necessary and render a decision regarding the appeal within 5 business days, in writing.

Disciplinary Files and Records

The Office of Student Affairs shall maintain disciplinary records for no longer than 5 years, except in cases of suspension and expulsion. Such information shall be maintained in accordance with the provisions of the Family Educational Rights and Privacy Act (FERPA). Disciplinary records shall be made available to judicial officers and other CCS officials as necessary.

Students may arrange to review their own disciplinary records by contacting the Office of Student Affairs. Disciplinary proceedings shall be confidential.

With the exception of cases involving suspension and dismissal, disciplinary records will be destroyed not later than 5 years after a student’s graduation or last recorded semester of attendance at CCS.

Student Government

The purpose of Student Government is to provide a student voice on campus. Student Government seeks to effect positive change within the institution and to provide a platform for ideas, debate and change that reflect the student body. Student Government works to ensure that campus programs and resources are used properly and facilitate relations/communication between students and administrators. Another goal of Student Government is to develop a sense of community on campus. Student Government welcomes ideas and suggestions from all CCS students. Contact person: Director of Student Life, 313-664-7676.

Student Accident Insurance

All registered degree-seeking and non-matriculating students are automatically enrolled in the accident insurance policy offered through Student Assurance Services (SAS). The student insurance plan is active from the beginning of the semester in which the student is registered. Students enrolled in the Fall semester pay a rate of $20 and are covered Fall, Winter and Summer semesters. Students enrolling for the Winter semester pay a discounted premium of $15 due to the shorter activity of the plan (effective for Winter and Summer semesters). Each student is covered 24 hours a day, for on-and off-campus accidents. The policy covers up to $25,000 per accident for necessary medical, hospital and emergency services and dental accident coverage up to $500 per accident with no deductibles.

The plan functions as follows: When the insured requires treatment, because of accidental bodily injury incurred while the policy is in force, by a licensed physician or registered nurse or needs hospital care or ambulance service, the company will pay the expenses actually incurred to a maximum of $25,000. Benefits for dental injuries are limited to $500 for repair and/or replacement of sound and natural teeth. Accident insurance does not provide coverage for preventative or pre-existing conditions. This plan is not meant to replace full coverage health insurance, but is in place to offset medical expenses in your time as a student.  See the insurance brochure in the Office of Student Affairs for more detailed information regarding coverage and claim procedures.

In Case of an Injury or Hospitalization

  1. Receive treatment at the emergency room or outpatient facility after the incident.
  2. Provide all relevant information to the facility. 
  3. Obtain all itemized bills and explanations of benefits for the services provided.
  4. Complete a claim form 

To place claims: Pick up the claim form from the Office of Student Affairs or email the Wellness office (wellness@ccsdetroit.edu). You will submit all documentation and forms to SAS through mail, fax, or email. Further instructions are on the form.

If you get hurt while working as a work study student

  • Report the injury/accident to Campus Safety to fill out a report.
  • If medical attention is required, you must go to Concentra Medical Center located at 2151 E. Jefferson, Detroit, MI 48207 with an authorization form from Campus Safety.
  • All follow-up care must be done at Concentra Medical Center.
  • If the injury is life threatening, call 911 or go to the nearest hospital. 

Health Insurance 

All students are urged to have health insurance. For full coverage health insurance, please contact the Wellness office or visit studentinsurance.com/Client/996. Self-enrollment is open at the beginning of each semester for domestic students who are in need of health insurance coverage. This Cigna Nationwide PPO plan offers comprehensive, affordable coverage for full and part time students.  International students are also enrolled in this plan as part of their annual registration process.

Student Programs and Activities

The Office of Student Affairs coordinates a number of student programs throughout the academic year, including film festivals, socials, music groups, guest speakers, educational programs, orientation, graduation and much more. For information on particular program schedules, check the bulletin boards or visit the Office of Student Affairs. If you have an idea for a student activity, please stop by the Office of Student Affairs and offer your suggestions.