Budget Reports
You can access your budget in real time through Self-Service. Access must be set up by the Business Services department; please contact the Assistant Director of Business Services if you require access.
Always charge items to the appropriate account number, even if it results in going over a specific line item, as long as you remain within your overall budget.
Budget preparation and requests occur in mid-winter through early spring for the following fiscal year. Each budget center owner compiles requests for their department’s needs. The Director of Business Services and VP of Finance/CFO schedule meetings with each budget center owner to review necessary changes. When preparing the operating budget with the Budget Committee, the College’s overall needs and priorities are considered. CCS’ fiscal year runs from July 1 to June 30.
Account Number Scheme
A-BBBB-CCCC (example 1-3300-7200)
A = Type of fund:
1 = Unrestricted (used for most departments)
2 = Restricted Accounts (primarily used by External Relations and Sponsored Projects)
3 = Endowment
BBBB = Budget Center: Defines the department (e.g., 3100 = Business Services, 4XXX = all academic departments, 4550 = Foundations).
CCCC = Line Item Account Number: Defines the type of account or line item (e.g., 4500 = Corporate Gifts, 7200 = Office Supplies, 6000 = Administrative Salaries). The first digit of the account number indicates the account type:
1 = Asset, 2 = Liability, 3 = Fund Balance/Equity, 4 = Revenue, 5–9 = Expense.
For a complete list of account numbers, refer to the Business Services page for the List of Expense Account Numbers and List of Operating Budget Centers.
If you believe an additional account number is needed or would like a particular line item account included in your budget center, please contact the Director or Assistant Director of Business Services.