Monitoring Student Attendance

CCS must record and monitor student attendance during the first week of classes to document that a student actually began attendance in all classes that contributed to the enrollment status of that student.

In order to meet this requirement and be in compliance with U.S. Department of Education regulations, faculty must record attendance during each class period and Academic Affairs must monitor attendance records every day for the first seven days of the semester. This requirement applies all classes, on campus, online, internships, and independent study.

Procedure: Monitoring Faculty Student Attendance Records

First Seven Days of the Semester

  • Each morning the Daily Missing Attendance Report (Informer) is automatically generated and emailed to the Graduate and Undergraduate Coordinators.
  • The Coordinators will review the report to ensure that all faculty have recorded the attendance of each student on the course roster.
  • Faculty who have not recorded attendance receive an email from the Graduate and/or Undergraduate Coordinators carbon copied to the appropriate Dean, department chairperson, program manager, and Associate Provost for Faculty Affairs indicating (1) the Office of Academic Affairs is aware attendance has not been recorded for the week, and (2) the faculty member must rectify the situation by the end of the day.

EFFECTIVE DATE
September 8, 2017

LAST UPDATED DATE
June 3, 2020

APPROVING OFFICE
Academic Affairs