Students should review their academic evaluation at the end of each semester. A copy of the academic evaluation may be obtained through Self-Service or the Academic Advising and Registration Office. The academic evaluation identifies academic progress made toward a degree. Courses are identified by alpha letters indicating progress:
“C” next to a course indicates course completion
“I” indicates a course in progress
“N” is a course not started
“P” is a course pending completion of unfinished activity
Other Courses
In the academic evaluation there is an “other courses” section at the end of the evaluation. Courses that are not applying to the student’s major will default into this area. These courses normally default into this area if a student has changed their major and the old course is not applicable to the new major. Students can speak with their department chair about having these courses applied to their current program. Students will also see courses that they’ve withdrawn from or failed into this section. These courses are not applying to the students current degree program.
Academic advisors routinely review academic evaluations to ensure progress is being made. Students with questions should contact the Academic Advising and Registration Office.
Courses for which a student is enrolled at the conclusion of the Add/Drop period will be used to determine attempted courses for the Course Completion Rate. Therefore, if it is necessary to adjust one’s class schedule, it is best to do so during the Add/Drop period of the semester. Courses that are dropped after conclusion of the Add/Drop period will show a recorded grade of W, WN, or WF. This will be counted as an unsuccessfully completed course, thus lowering the student’s completion rate.
Students may use Self-Service to add or drop classes up until the last day to add a class in accordance with the academic calendar. After the last day to add a course, if a student wishes to drop a course, students must complete the online drop form that is available on the AARO Campus Office page.
Students who drop classes during the first seven business days of classes (see Academic Calendar for specific dates) are not charged for the drop. After the seventh day, dropped classes are charged on a sliding scale and those courses will receive a grade of “W”, “WN”, or “WF”.
The academic calendar offers specific tuition reimbursement information. The last day to withdraw from a course is on the Friday of the thirteenth week of classes. No exceptions to this deadline will be made.
The College reserves the right to cancel or change classes, instructors, and schedules; to revise tuition and fee structure; and to amend College policies for the efficient operation of the College. Students are notified by the Academic Advising and Registration Office of any course changes.
CCS students benefit from the cooperative programs and built-in access to leading art schools that are members of the Association of Independent Colleges of Art and Design (AICAD). By sharing resources and facilities, AICAD colleges offer educational opportunities that, taken together, are without parallel in professional arts education. Through the AICAD Exchange Program, qualified students at one AICAD school can spend a semester at another participating AICAD school without additional cost or loss of credit. In addition to the 42 full member schools in the US & Canada within the network, AICAD has three long-standing International Affiliate schools in Japan, Ireland and Israel. Through the International Affiliate program, AICAD has broadened its membership and enhanced the dialogue at the Executive level, which in turn brings greater global opportunity to the students of all AICAD schools.
Application deadlines are March 15 for the fall semester and October 1 for the winter semester.
Students should contact Tom Turoczi in the Academic Advising and Registration Office at 313.664.7832 for more information on these programs.
Regular class attendance is essential for learning and academic success. Students are expected to attend all class meetings, on time and for the full duration, and be prepared to work on that day’s assignment. Faculty are responsible for establishing an attendance policy for each of their classes and for outlining that policy on the course syllabus. Students are responsible for knowing the attendance policy for their class and adhering to those requirements. Exceptions to an instructor’s attendance policy should be discussed with that instructor.
CCS Students using veterans’ benefits will have attendance monitored throughout the semester for reporting purposes to the Department of Veterans Affairs (DVA).
The College for Creative Studies recognizes the importance of accommodating members of the institution regarding the use of an individual’s legal or chosen name, while remaining in compliance with federal and legal obligations. There are various reasons students, faculty and staff may choose to use a name to identify themselves that differs from their legal name. It is the policy of the College to use a chosen name (if requested) within CCS systems where a legal name is not absolutely necessary. The use of a chosen name does not automatically change the legal name in College systems/records. Proper documentation is required for students, staff or faculty members that wish to change their legal name.
Definitions
Legal Name
A name, also commonly known as a given name, that appears on the state issued ID card, driver’s license, passport, social security card, birth certificate, and immigration documents. Documentation (marriage license, court order, divorce decree, etc) is required to change a legal name. A legal name change will result in a comprehensive change in the individual’s records.
Chosen Name
A first name that you may choose to be called. It is different from your legal first name and no legal documentation is required. A chosen name, also known as preferred name, is generally used by individuals who choose to use:
Legal Name Policy
CCS must always maintain a record of students’ and employees’ legal name and are used where required within CCS records/systems (i.e., Human Resource records, Financial Aid documents, student conduct records, medical/insurance records, academic transcripts, etc). A legal name will continue to appear within institution records for reasons related to conducting institutional business, technology limitations or if required by law. Legal name change requests will be approved based on submission of legal evidence indicating the name change. All requests must be verified with Information Technology Services through the approving office, to update CCS systems.
Chosen Name Policy
A chosen name will appear in select institutional systems, records, or documents in which a legal name is not required. To assure accurate identification, the legal last name will appear along with the chosen first name whenever possible. CCS reserves the right to remove or deny the chosen first name if used inappropriately. This includes, but is not limited to, names using foul or inappropriate language, names submitted to avoid a legal obligation, fraud, and names used to create misrepresentation. A chosen name that includes numbers or symbols will not be recognized. Each individual may request one chosen first name change during each twelve month period. An Individual may request to revert back to their legal name at any time. Historical notes in systems may not be updated to reflect the change.
A chosen name can appear on CCS ID cards and email, among other approved areas if requested. All requests must be verified with Information Technology Services through the approving office, to update CCS systems.
For the purpose of F-1 and J-1 student visa status, the legal name must be used on I-20s and DDS-2019s. An individual’s legal name is what appears on the passport.
Under FERPA, a student’s chosen name or legal name may be disclosed as directory information (unless a request to withhold is on file to prevent disclosure, see FERPA Policy). The Chosen name will be used as first preference.
Note: Parents/families that have access to your personal CCS accounts, will be able to see the same information accessed by a student or employee. It is recommended that personal accounts and login information is not shared with anyone (including family).
Procedures for Chosen Name Requests and Legal Name Changes
Procedures for chosen and legal names may vary. Individuals interested in updating personal records should contact the appropriate office directly related to their status of enrollment or employment.
Chosen & Legal Name Display Areas:
The below chart indicates where chosen and legal names will appear in CCS records and documents, along with the affiliated campus office*.
If a chosen name is requested, it will display on all items in the “Chosen Name” column.
The Legal Name will always appear within records listed in the “Legal Name” column.
*Changes to a name (chosen or legal) may take 2 to 3 business days to update across campus systems.
“The college will continue to review the section below to adhere to policy updates and institutional changes that impact the use of Chosen and Legal Names.”
Academic Advising & registration Office (aARO)
Last Updated: 07/30/20
Chosen Name (if requested) Displays on:
Legal Name will display:
Academic Evaluation
Transcripts (Official, Unofficial, and CE)
Registration Confirmation
Enrollment Verifications
Class Schedule
Subpoenas
Graduation Reports
Academic Standing (probation/suspension)
Diplomas
Commencement line-up name cards
Commencement Program
Deposit Reports
Course & Attendance Rosters
Student Email*
* All student records (UG, MFA, TC, Guest Students and non credit records)
Academic Affairs
Last Updated: 08/10/20
Chosen Name (if requested) Displays on:
Legal Name will display:
Dean’s/President’s list/letters
Academic Honesty Records/notifications
Review week schedules for departments
Imre Molnar Award letters
Mentor or other Departmental student lists
Award of Academic Excellence – Graduate Studies
Student Affairs Monthly Reports
admissions
Last Updated: 08/17/20
Chosen Name (if requested) Displays on:
Legal Name will display:
Transfer Credit Evaluations
Acceptance Letters
Admissions Email
Merit Scholarship Award letters
Text messages
Mailed documents
International admissions
Last Updated: 08/10/20
Chosen Name (if requested) Displays on:
Legal Name will display:
Individual communication (email & text)
Admissions documents & reports
Institutional communication
Business Services/Payroll Students, faculty & Staff
Last Updated: 08/10/20
Chosen Name (if requested) Displays on:
Legal Name will display:
Tuition Billing
Checks
Pay Stubs
W2’s
All payroll systems/reports
Receipts
Campus Safety
Chosen Name (if requested) Displays on:
Legal Name will display:
CCS ID cards
Career Development
Last Updated: 08/13/20
Chosen Name (if requested) Displays on:
Legal Name will display:
College Central Network (formerly Job Book)
Display/exhibition, Career Dev. recruiting events (or showcase)
Financial aid
Last Updated: 08/10/20
Chosen Name (if requested) Displays on:
Legal Name will display:
Individual Email communication
Financial Aid Award letters
Mailed correspondence
Correspondence with Department of Education
Loan records
Pell Grant records
Enrollment records
Human resources
Last Updated: 08/10/20
Chosen Name (if requested) Displays on:
Legal Name will display:
Employee/Phone Directory
IRS forms
CCS Employee ID card
Benefits
CCS Employee email*
Retirement
Employee hire records
Work-Study hire records
Tuition remission records
Employee fee waivers (credit and non-credit)
*IT updates systems, but does not handle the initial requests for changes. Updates by office requests.
Information technology
Last Updated: 08/11/20
Chosen Name (if requested) Displays on:
Legal Name will display:
CCS email address*
Access Manager*
Self-Service – student*
Self-Service – staff*
WebAdvisor for Faculty*
Phone Directory*
*IT updates systems, but does not handle the initial requests for changes. Updates by office requests.
International Student Services Office (ISSO) International Students
Last Updated: 08/10/20
Chosen Name (if requested) Displays on:
Legal Name will display:
Registration Confirmations (AARO printed)
Registration Confirmations (ISSO printed)
Degree Audits
SEVIS
Immigration documents
Office for Institutional Equity & Inclusion
Chosen Name (if requested) Displays on:
Legal Name will display:
Title IX records
student affairs, Student Life, Housing, Wellness Center, Nurse
Last Updated: 07/31/20
Chosen Name (if requested) Displays on:
Legal Name will display:
On-Campus housing rosters
Meal Plans
Roommate assignments
Medical & Insurance Records
Orientation
Student Disability Services Records
Disability Accommodation Notifications
Student Conduct Records
Student Elections
Student Organization Representatives
compliance reporting for Internal & external auditing processes
Chosen Name (if requested) Displays on:
Legal Name will display:
use of Legal name as required
compliance Reporting Requirements As Mandated By Authorized Entities Of The U.S. Government
Chosen Name (if requested) Displays on:
Legal Name will display:
use of Legal name as required
Compliance Reporting Requirements AS Mandated By The State OF Michigan
Students, graduates and visitors may audit a class on a space-available basis. No academic credit is awarded for audited courses. Those wishing to audit a course may register by adhering to the policy and following the procedures and guidelines listed below:
Matriculating (B.F.A.) and nonmatriculating (e.g., visitors, CCS graduates) students who wish to audit a class must elect to do so at the time of registration by submitting a completed Audit Registration form, available in the Academic Advising and Registration Office.
Students electing to audit a class may not register for that class until the first week of class for the semester. Students may not register for a class after the first week of any semester.
Once the election has been made to audit a class, the student may not change the registration to receive credit for the class.
Audited courses carry no credit and do not satisfy degree requirements. Upon completion of the course, the audit grade of X will appear on the student’s transcript. (The grade of X is not used in the calculation of cumulative grade point average or course completion rate.)
Regular tuition rates are charged for audited courses. The refund policy for audited and credit courses is the same and is outlined in the Course Schedule.
Matriculating (B.F.A.) students are permitted to audit one course each semester during their B.F.A. tenure at CCS, with a staff advisor’s approval.
Nonmatriculating students (visitors, CCS graduates) are limited to three classes per semester.
The Code of Student Conduct is in place to ensure students are aware of the behavior expected of them as members of the CCS community. The purpose of this Code is to create an environment that fosters civility, personal responsibility, and mutual respect of others and their differences.
Any student who commits a violation of the Code of Student Conduct is subject to disciplinary sanction, up to and including dismissal from CCS. The following actions/behaviors shall constitute violations of the Code of Student Conduct:
Violating published CCS policies, rules, or regulations including, but not limited to, the policies on nondiscrimination, sexual harassment, smoking, drugs/controlled substance and alcohol.
Violating federal, state or local laws on CCS premises or while in attendance at CCS sponsored, approved, or supervised events/programs or committing off-campus violations of federal, state or local law that adversely affect CCS, the pursuit of its objectives and/or a CCS community member (defined as, but not limited to: administrators, faculty, staff, students, guests, visitors, vendors or contractors).
Committing acts of sexual assault (stranger, date, or acquaintance rape), or other forms of coerced sexual activity.
Engaging in acts of physical abuse and/or actions that intimidate, harass, threaten, coerce, or otherwise endanger the health and safety of one’s self or another.
Engaging in disorderly conduct or fighting, which is defined to include, but is not limited to, behaviors which are viewed as intoxicated, lewd, indecent, obscene, slanderous or threatening to others.
Interrupting or disturbing the day-to-day academic and operational functions of CCS or committing intentional acts that obstruct, disrupt, or physically interfere with the use of CCS premises, buildings, or passages.
Possessing, duplicating, or using keys/IDs to any CCS building or facility without authorization by appropriate CCS officials or committing an act of unauthorized entry into or use of CCS buildings or facilities by use of key, ID card or force.
Engaging or participating in acts of unauthorized possession, use, removal, defacing, tampering, damage, or destruction of CCS owned or leased property, equipment, computer programs, or materials, or that of any CCS community member.
Posting, affixing, or otherwise attaching unauthorized written or printed messages or materials, e.g. posters, signs, handbills, brochures, or pamphlets. Posting, affixing, or otherwise attaching authorized afore mentioned materials on or in unauthorized places including but not limited to trees, shrubbery, sidewalks, buildings, and lawn areas without permission from the appropriate CCS official.
Engaging or participating in unauthorized possession or use of explosives, firearms, dangerous weapons, or other hazardous objects or substances. Weapons, explosives, and other hazardous objects or substances covered by this regulation shall include, but not be limited to, the following:
all handguns, rifles, and shotguns;
all longbows, crossbows, and arrows;
all knives having a blade length of three inches or more that are not solely used for the purpose of creating art or for the preparation and eating of meals;
all BB guns, pellet guns, air/CO2 guns, blow guns, paint guns, splat balls and altered toy guns;
all fireworks;
all explosives, laboratory chemicals, dangerous compounds, gunpowder, firearm ammunition, and flammable petroleum fuels;
any martial arts weapons, e.g., numb chucks and throwing stars;
any substance that is considered poisonous:
any item used as a weapon in the commission of a crime; and
any operative animal trap or other device that is used to ensnare animals.
any 3D printed firearm, bladed weapon, bow and arrow, or other items considered weapons
any improper use of a prop weapon and/or the use of a prop weapon to threaten or intimidate
Committing acts of arson, creating a fire hazard, or possessing or using, for purposes other than academic, inflammable materials or hazardous substances on CCS property, or failing to properly store, use, clean-up and dispose of hazardous substances that have been approved for academic use.
Committing acts that endanger the property of CCS (including but not limited to altering or misusing any firefighting equipment, safety equipment, or emergency device).
Making false reports of a fire, bomb threat, or other dangerous condition; failing to report a fire, or interfering with the response of CCS or municipal officials to emergency calls.
Failing to comply with the directions of CCS officials acting in the performance of their duties and/or failing to positively identify oneself to a CCS official when requested to do so. The preferred form of identification shall be a current, valid CCS identification card.
Aiding and abetting another person in committing an act that violates the Code of Student Conduct.
Committing acts of dishonesty including but not limited to the following:
engaging or participating in cheating, plagiarism, or other forms of academic dishonesty (students committing acts of academic dishonesty are also subject to academic sanctions).
furnishing false information to any CCS official/office or outside source regarding CCS or a CCS community member.
forging, altering, or misusing any CCS document, record, or instrument of identification.
tampering with the election of any CCS-recognized student organization.
attempting to represent CCS, any recognized student organization, or any official CCS group without the explicit prior consent of the officials of that group.
Gambling on CCS property or engaging in unauthorized canvassing or solicitation.
Engaging in acts of theft, misuse or abuse of the CCS computer network, including but not limited to:
unauthorized entry into a file, to use, read, or change its contents.
unauthorized transfer, deletion or storage of a file(s).
unauthorized use of another person’s login/password.
use of computing facilities/networks to interfere with the work of another.
use of computing facilities/networks to send inappropriate or obscene messages.
use of computing facilities/networks to interfere with the normal operation of CCS.
Possessing, distributing or being under the influence of cannabis (marijuana) or any State or Federally controlled substance except as expressly permitted by law.
Possessing, distributing or being under the influence alcohol except as expressly permitted by law and CCS policy.
Engaging or participating in abuse of the campus judicial system, including but not limited to:
falsifying or misrepresenting information before a CCS official.
disrupting or interfering with the orderly conduct of a judicial proceeding.
instituting a judicial complaint knowingly without cause.
attempting to discourage an individual’s proper participation in, or use of, the judicial proceeding.
attempting to influence the impartiality of a CCS official prior to, during, and/or after a judicial proceeding.
harassing (verbal or physical) and/or intimidating a CCS official prior to, during, and/or after a judicial proceeding.
failing to comply with the sanction(s) imposed under the Code of Student Conduct.
influencing or attempting to influence another person to commit an abuse of the campus judicial system.
Planning, directing, or committing acts of hazing, defined as any activity which willfully or recklessly endangers the physical or mental health of an individual or subjects an individual to ridicule, embarrassment, or unlawful activity for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in, an officially or unofficially recognized group or organization.
Committing violations of rules and regulations duly established and promulgated by other CCS departments.
Desktop (non-portable) vaporizers are not permitted to be used inside CCS Academic Facilities or Residence Halls. Portable vaporizers are permitted to be used in common areas of the building provided that the do not create a distraction or nuisance to the educational environment or other CCS community members.
The deletion or destruction of digital files, another student’s artwork or college property is prohibited. Students must refrain from altering work that does not belong to them, regardless of the date the piece was created or location.
The College assumes no responsibility for the loss of or damage to student property. While the College exercises great care with regard to the safety of students working in studios and shops, it cannot be responsible for injuries that may occur. Students found damaging the work of other students are subject to disciplinary measures up to and including dismissal from the College.
When a withdrawal occurs (cancellation of all courses for which a student was enrolled at conclusion of the Add/Drop period of a semester), there are no successfully completed courses for the semester. This will lower your Course Completion Rate and can result in suspension and/or loss of financial aid eligibility if you already had a low course completion rate or there are consecutive withdrawals over a number of semesters.
See the Satisfactory Academic Progress policy for information on how financial aid is calculated for withdrawals.
A class schedule containing more than 18 credit hours in one semester is considered a course overload. Students who wish to register for an overload must have a cumulative grade point average of 3.0 and must be in good academic standing. Permission to take above 18 credit hours in one semester is granted by the academic advisor.
