Audio Visual Services

Audio Visual Services provides equipment check-out and support for faculty, staff, and students. In addition, Audio Visual Services manages the reservations for and supports the Stage, Photography studio area and Wendell W. Anderson Jr. Auditorium and supports academic events on campus. The Audio Visual Services Center is located on the first floor of the WBFII Building, room W109. You may contact the Center on the Ford Campus at 313.664.7647.

Through Audio Visual Services, faculty may request equipment such as cameras, projectors, tablets, and DVD/TV carts for class purposes. The Center also has cables and adapters available for loan. All staff/faculty are required to pick up reserved equipment (with the exception of TV carts, which are generally delivered to your class). Equipment is limited, so please submit all audio/visual requests at least two (2) weeks in advance to ensure that the equipment you need is available. Rental is free for faculty and staff; daily rentals are free for students, but students are charged a fee for any equipment returned late. Faculty may also make reservations for using the sound or video editing suites, and the Stages located in the WBFII Building. Reservations can be made in the Audio Visual Services Center or by emailing avc@collegeforcreativestudies.edu

Checkout

  • AVC / Photo equipment checkouts are free for current CCS students, staff, and faculty.
  • Patrons must present a current CCS ID in order to check out equipment. No ID = No Checkout.
  • Equipment can only be checked out in person and only during checkout desk hours. All checkouts are video recorded and monitored.
  • Students may keep equipment for no more than 72 hours for each check out and renew the items up to three times if not reserved.
  • Students can check out equipment over spring break and Thanksgiving break.
  • Students cannot check out equipment between semesters.
  • To ensure student supply, Staff and Faculty can only check out equipment for 24 hours during the active winter and fall semesters.
  • The patron is fully responsible for the care and safeguard of all equipment that they check out.
  • The patron must pay close attention to all items being checked out to them. Read and sign the check out agreement to avoid mistakes.
  • The patron must check for equipment damage before they take it. Test and report any faulty equipment and return it immediately.
  • The centers do not supply AA, AAA, or 9V batteries or media cards. We are not responsible for damage to your card by our equipment.

Reservations

  • Equipment can be reserved two weeks prior to pick up. Patrons may reserve in person, by phone or email.
  • AVC/ Photo staff is not responsible for miscommunication during phone in reservations or voicemail.
  • A reservation confirmation email will be sent to the patron.
  • Patrons are responsible for ensuring the information is correct on the reservation confirmation email.
  • Reserved equipment will only be held for 30 minutes after your initial reservation. After 30 minutes, equipment not picked up will be available for normal checkout by other patrons.
  • Equipment may be held longer for patrons who call to inform of a late pick up.
  • The patron who reserved the equipment must pick up equipment.
  • Consecutive reservation “No shows” (more than 3 times) may result in the semester suspension of check out privileges.

Returns

  • All equipment must be returned on time.
  • All equipment must be returned in the condition in which it was checked out (cords wrapped, cases packed neatly and clean).
  • A $20.00 fee will be charged if AVC/Photo staff has to repack a disheveled equipment case or clean the returned equipment.
  • It is encouraged that the patron stays and observes the AVC/Photo staff while they check in the returned equipment.
  • Someone other than patron who checked the equipment out may return equipment but the patron is still responsible for the condition of the returned equipment and any fees associated with a late return.

Late fees, fines, and suspensions

  • Students, Staff, and Faculty are subject to late fines and replacement fees.
  • Emails are sent by the system to notify the patron of due equipment and overdue equipment (Read your system emails).
  • Late fees begin to accumulate 30 minutes after items become overdue.
  • Overdue fees accrue by the hour, including up to 5 hours after the checkout center closes.
  • Different equipment items have different fine rates. Fines for individual items are calculated independently up to $5.00 per hour.
  • Equipment overdue by more than 24 hours will result in accumulated fines and the suspension of checkout privileges.
    24 hours late = 2 week suspension plus fines
    48 hours late = 3 week suspension plus fines
  • A late return that adversely affects another student’s reservation and project will result in an automatic 4-week suspension.
  • Equipment overdue by 72 hours will result in a replacement fee, and indefinite suspension of check out privileges. Students will have a hold placed on their academic account. Staff’s and Faculty’s superiors will be notified.
  • Equipment overdue by one week will be considered stolen by the patron. A police report and arrest warrant will be issued.
  • Overdue fines may be forgiven due to a patron involved in a automotive accident, injury requiring hospitalization, or death.
  • Lost, stolen, or damaged equipment will result in a mandatory, non-negotiable, full replacement or repair charge.
  • An official police report must be submitted for stolen equipment or we will assume that you, the patron, stole the equipment.
  • Consecutive overdue returns and late fees may result in the semester suspension of check out privileges.
  • Threatening or rude conduct toward any AVC/Photo checkout employee will result in the permanent loss of your check out privileges.
  • Fines may be paid with a SmArt card in the AVC or with other forms of currency at the CCS business office.
  • Only the Equipment Checkout supervisor or Manager can override policy terms.

ITS_AVC CONTRACT

Policy Contact

Academic Affairs Contact: Laurie Evans
Work Room 616, 6th floor Taubman Center Work Phone: 313.664.1501 Website: Academic Technologies
Categories: Academic Affairs, Academic Technologies

EFFECTIVE DATE
December 15, 2016

LAST UPDATED DATE
August 21, 2019

APPROVING OFFICE
Academic Affairs