Tag: appeal

Academic Probation and Suspension – Undergraduate Students

Academic progress is monitored at the end of each semester. Students must maintain a minimum cumulative grade point average (GPA) of 2.0 to be considered in good academic standing.

If a student has less than a cumulative 2.0 GPA, he/she/they is placed on academic probation for a period of one semester. If the student fails to achieve a 2.0 cumulative grade point average at the end of the academic probation semester, he or she is suspended from the College.**

Grade Point Average Requirement For Art Education Majors

In the Art Education program it is the student’s responsibility to maintain a cumulative grade point average of 2.50 at the end of each term. Additionally, teacher candidates must maintain a cumulative grade point average of 2.70 in Art Education courses. Only grades of “C” or better will be accepted in required art education courses. If a student receives a grade of “C-” or below they must retake the course to obtain a grade of “C” or better. Students not meeting the Art Ed GPA requirements should meet with the Chair and the appropriate instructor to evaluate progress and identify areas for support. Additionally, the Center for Tutoring and Writing is available for all students seeking assistance with any course content. The higher grade is always recorded for purposes of calculating cumulative GPA.

Notification of Unsatisfactory Academic Progress

Students who do not meet the College’s academic standards will be notified, by the Registrar, in writing via a letter sent to the preferred address on file. This letter will provide information about the requirements for students placed on academic probation or the process for readmission if the student has been suspended from the College.

Academic Probation Policy

*Exceptions to credit load restrictions will be determined upon review.

Academic Suspension Policy

Students suspended for failing to meet the cumulative GPA requirements, must adhere to the “academic suspension restrictions”. Students on academic suspension have the option to appeal by submitting an application for readmission to the Academic Advising & Registration Office (see full details under Appeal Process for Readmission).

Students suspended for disciplinary reasons or who have exhausted appeal submissions, will not be considered for reinstatement through an academic appeal process.

Academic Suspension Restrictions

Students on Academic Suspension are restricted from the following as long as the suspension status is active:

  • Registration of any CCS Course(s), including non-credit and/or continuing education courses.
  • Use of Campus facilities. Students with “I” grades and previous approved campus access, will need to contact the assigning Instructor to confirm alternative options for assignment completion (outside of CCS facility use).
  • Living in or maintaining CCS Housing and/or Meal Plans. Contracts will be canceled or deactivated until the suspension status is resolved. The CCS Housing Office will confirm all exit and cancellation procedures.
  • Student Aid may be discontinued and loan repayments may be required after 6 months away from college. The Financial Aid Office will verify Student Aid status and requirements.
  • Veteran, dependents and/or GI Bill benefits will not be certified. VA Certifying Official will confirm additional requirements.

**Academic Suspension Exceptions:

Students who do not obtain the minimum cumulative 2.0 GPA, but have achieved the following at the end of the probation semester, may be granted “Continued Academic Probation” by the Registrar’s Office for displaying substantial improvement:

  1. successfully completed 67% of attempted credits in the probation semester (and)
  2. obtained a semester GPA of 2.0 or higher at the end of the probation semester.

**Students granted “Continued Academic Probation” must also confirm status of Financial Aid eligibility before choosing to enroll in the approved semester. Satisfactory Academic Progress (including cumulative GPA requirements) is evaluated to determine Financial Aid. 

Students granted “Continued Academic Probation” will be required to follow the probation policy requirements for an additional semester. Students who do not meet the cumulative GPA requirements at the end of the semester, are suspended from the college.

Appeal Process for Academic Suspension

Students who have been confirmed and notified of their suspension may appeal their “academic suspension” from the College by submitting the following to the Academic Advising & Registration Office:

  1. Submit Application for Readmission:
    • For readmission to a Winter term, must reapply by October 31 deadline
    • For readmission to a Fall term, must reapply by July 31 deadline
  2. Submit Explanation of Suspension
  3. Pay $50 Readmission Fee

Appeals should be based on circumstances beyond the student’s control such as, injury or illness, death of a relative, or other special circumstances. The appeal must explain the failure to make satisfactory progress and what has changed that will allow satisfactory progress in the future (address the problems that led to the academic suspension and put forth the case outlining success upon returning to CCS). This information must be provided in the “Student Explanation” section of the Application for Readmission.

The faculty Academic Performance Committee will review appeal submissions during the next academic semester. After the review is completed, students will receive a letter from the Registrar’s Office, on behalf of the Academic Performance Committee, stating the outcome of the appeal hearing.

Appeal Approved

A student who successfully appeals the status of suspension and whose appeal is granted will be placed on “Continued Academic Probation” and will be required to follow all standard probation requirements in addition to requirements outlined by the Academic Performance Committee. Academic Progress is reviewed again at the end of the Continued Academic Probation semester, in which the student must meet the academic standards.

If a student fails to meet the academic standards after the appealed suspension, the student is returned to the status of suspension indefinitely and dismissed from the college.

Academic Probation and Suspension – Graduate Students

Academic progress is monitored at the end of each semester. Students must maintain a minimum cumulative grade point average (GPA) of 3.0 to be considered in good academic standing.

If a student has less than a cumulative 3.0 GPA, he/she/they is placed on academic probation for a period of one semester. If the student fails to achieve a 3.0 cumulative grade point average at the end of the academic probation semester, he or she is suspended from the College.

NOTE: Due to the COVID-19 Pandemic, students have the option to request that their grade(s) be changed to P/NC (Pass/No Credit) for the Winter 2020, Fall 2020, and Winter 2021 semesters. Please see the Pass/No Credit – Winter 2020 and Pass/No Credit – 2020 – 2021 Academic Year policies for more details.

Notification of Unsatisfactory Academic Progress

Students who do not meet the College’s academic standards will be notified, by the Registrar, in writing via a letter sent to the preferred address on file. This letter will provide information about the requirements for students placed on academic probation or the process for readmission if the student has been suspended from the College.

Academic Probation Policy

Students, who fail to meet the 3.0 cumulative grade point average requirement, are placed on academic probation for one semester. Students on academic probation will be required to follow an Academic Success Plan. Students who do not exit academic probation status at the end of the subsequent semester will be suspended from the College.

Appeal Process for Academic Suspension

Students may appeal their academic suspension from the College by submitting an appeal letter to the Registrar. Appeals should be based on circumstances beyond the student’s control such as, injury or illness, death of a relative, or other special circumstances. The appeal must explain the failure to make satisfactory progress and what has changed that will allow satisfactory progress in the future.

The faculty Academic Performance Committee will review the appeal and within 30 days, the student will receive a letter from the Registrar, on behalf of the Academic Performance Committee, describing the outcome of the appeal hearing.

Appeal Approved

A student who successfully appeals the status of suspension and whose appeal is granted will be placed on Continued Academic Probation and will be required to follow an Academic Success Plan. This status is limited to one semester only. At the end of that semester, a student on Continued Academic Probation will have his/her academic progress reviewed and must be meeting the academic standards. If a student fails to meet these standards, the student is returned to the status of suspension.

Readmission After Academic Suspension

Students applying for readmission after academic suspension, must complete the Application for Readmission, attach the $50 Readmission Fee, and address the problems that led to the academic suspension and put forth the case for their success upon returning to CCS. This information must be provided in the “Student Explanation” section of the Application for Readmission. The Committee on Academic Performance will review appeals for readmission after academic suspension. If approved, the student’s academic standing would carry the status of “Continued Academic Probation.”

Grade Appeal Process

Students who have concerns about their grades should discuss those concerns with the instructor who issued the grade. If a solution cannot be reached, the student should meet with the appropriate Department Chair to discuss and resolve the issue. If resolution still cannot be reached, students may then submit a written request for an appeal to the Office of Academic Affairs identifying the course and instructor, along with an explanation of the circumstances and reason for the request. Students must submit this documentation within 60 days after the last day of the semester in which the student was enrolled in the course. The Office of Academic Affairs will appoint a Hearing Officer (an academic Dean, the Provost, or a Department Chair other than the Department from which the appeal originates) and will schedule an academic hearing to be attended by the instructor, the student, the Department Chair, and the Hearing Officer. The Student Ombudsman may attend the hearing, at the student’s request. No other persons will be allowed in the hearing. The Hearing Officer will chair the hearing.

Students have the right to appeal the results of this hearing. These appeals must be initiated in writing either via email or in hard-copy to the Office of Academic Affairs within seven business days following the findings of the hearing. The appeal will be submitted to the Academic Performance Committee who will review it and render a final decision or conduct an appeal hearing before reaching a final decision. If the Committee is unable to meet in a timely manner, the appropriate Dean or the Provost may serve as the Hearing Officer. The appeal decision will be communicated to the student in written form and documentation will be placed in their file. The ruling of the Academic Performance Committee (or the Provost or appropriate Dean, as applicable) is final.