Leading a faculty-led program is a unique opportunity to provide a high-impact, international learning experience for CCS students. Please follow this document to propose your program, or register your out-side organized program with the college.
A CCS faculty Led Study Abroad Program is defined in this document as three types:
- Faculty Led Course – A CCS credit based course designed, taught and led by CCS faculty and staff. Students are enrolled at CCS.
- Faculty Advertised program – A travel opportunity led by an out-side program, advertised to CCS students by CCS faculty and/or staff. Possibly taught by CCS faculty. Students are enrolled in an out-side organization. Students may be from other institutions as well. Credit may be earned, and transferred back to CCS.
- Faculty Led Trip – A non-credit excursion abroad led by CCS faculty/staff planned for CCS students only.
Considerations:
- Considerable lead time is needed to plan, and develop your program (we recommend 10 months to a year).
- Propose a trip or course in a location where you have a high level of expertise or experience/support.
- Consider logistical aspects of your destination for the ability to offer a highly organized itinerary and high quality academic experience.
- Consider the language requirement of traveling in your destination and how you will help students with this.
- Consider the responsibility of becoming a faculty leader. Your role will extend beyond instructor to include: recruiter, administrator, financial manager, institutional representative, crisis manager etc.
- Expect to be fully engaged in a significant amount of time-consuming logistical preparation.
- Do not sign any contract with out-side study abroad companies prior to approval
- You must submit your proposal to your Department Chair and the Dean in the Academic Affairs Office with ample time allowed for their internal review.
Deadlines (10 months prior):
Proposals submitted after the deadlines will not be accepted.
| For programs planning to travel during: | Proposal deadline for final submission to the Office of International Student Services, with signatures of approval from Chair and Academic Affairs Office. |
| Winter Break (Dec.) | February of the same year |
| Spring Break (March) | May of the previous year |
| Summer Term (May) | July of the previous year |
| Fall Term (Sept. ) | November of the previous year |
Proposal:
Section 1. Submit the following to your Department Chair:
- General information, course title, course dates/duration, location and term
- Credit amount & type (studio or liberal art), consider contact hours required: Studio=90, Liberal Arts= 45.
- Course level requirement, prerequisite course requirements, selection criteria
- Faculty Leader Information & Mission Statement
- Secondary staff/faculty to travel if group enrolls 10 or more students* college policy
- Approval form (for signature by Chair)
Section 2. Submit to the Dean in the Academic Affairs Office:
- All above items
- Approval form for signature
Section 3. Submit to International Student Services Office:
- Approval form with all required signatures
- Trip outline / Itinerary including all date, locations, potential housing, activities & transportation.
- Budget Worksheet –This is very important and will be used to estimate cost for students include faculty travel costs. If credit is gained, and students will enroll in a CCS class please list this in the budget as well.
- Course Syllabus
- 5 Images for promotion
- Contact information for company affiliates such as travel agencies, or other institutions that may be helping with the trip, hosting the trip or consulted on the planning
- Any contracts in negotiation with out-side companies for review
- A passage that will entice students to attend the course, or trip for campus advertising
- Application procedure for student to attend (if any)
Final Proposal: The International Student Services Office will:
- Assess Risk with the CCS Travel Risk Committee is there is a State Department Travel Advisory level 2, 3, or 4.
- Sign or deny the approval form
- Advise on next steps
Denied Proposals:
- Should your program be denied, any travel continually pursued will be completely personal in nature and not affiliated with CCS in anyway.
- Do not advertise personal travel to CCS students on campus
- Proposals denied for High Risk Travel Destination Distinction should follow the High Risk Travel Procedure.