Entering Midterm/Final Grades
Refer to the Academic Calendar to determine when Midterm and Final grades are due and available for viewing by students in Self-Service.
In the Canvas LMS (Learning Management System), navigate to one of your current courses.
Select Send Grades to AARO on the left hand course navigation menu.
- Send Grades to AARO may be located in a different place than what is shown below.
- If you do not see Send Grades to AARO in your course navigation menu, refer to Enabling “Send Grades to AARO” in the Canvas Course Navigation Menu for more information.
Select the MIDTERM 1 or FINAL tab at the top of the screen.
- Use the arrow icons < or > next to the image below to see examples of the MIDTERM 1 and FINAL tabs.
The following columns will appear under each tab and are important for submitting your grades. Be sure to read the following information carefully to know what each column is for.
- Current Grade – This column will display the student’s total grade as it currently appears in the Canvas Gradebook (what he/she has earned in the course to date). If the instructor has not graded any items on Canvas, this column will be blank.
- Midterm 1/Final – This column will be titled based on the tab you clicked into. Enter the grades that should be submitted to AARO into this column. You can refer to the grades in the Current Grade column for easy reference. If a grade should not line up with what is in the Canvas Gradebook, you can enter a grade that does not match the Current Grade column.
- Submitted Grade – This column will populate only after you’ve submitted grades from the Midterm 1/Final column. If this column displays a grade, that means the grade for those students was successfully submitted to AARO.
- Expire Date (on FINAL tab) – Please ignore this column as it is no longer used.
- Last Attended Date – This column only needs to be filled out if you had a student who did not drop or withdraw the course, but stopped attending and failed due to non-attendance. Enter a grade of WF in Midterm 1/Final grade for this student and then enter the last date of attendance using the mm/dd/yyyy format.
- Never Attended – For students who never attended the course and have failed due to non-attendance, enter a grade of WF in Midterm 1/Final column and then check the box for Never Attended.
Enter grades into the Midterm 1 / Final column.
Review all grades to ensure they are entered correctly, and then click the SUBMIT button.
Entering Non-Attendance and Incomplete Grades
For students who stopped attending or never attended, enter a grade of WF into the Midterm 1/Final column and provide a last date of attendance or check the box for never attended. All students who have not officially withdrawn from your course MUST be assigned a grade! If a student dropped/withdrew your course, it will say “inactive” next to his/her name.
If you would like to assign an Incomplete, take the following steps:
1. Work with your Program Manager, who can submit the “Incomplete Grade Form” to AARO on your behalf.
2. Ensure this form is submitted PRIOR to the grading deadline.
3. Enter the students earned grade into the Midterm 1/Final column. You will not be able to enter an “I” grade.
4. AARO will enter the “I” grade manually to overwrite the earned grade.
Grade changes can be made while the grading period is still open. Revisit the Send Grades to AARO item in your course menu, update the grade in the Midterm 1/Final column, and then click Submit again.
Grade Changes or Late Submissions
Grade Changes or late submissions (after the deadline) will require an approved Grade Change form and may cause inaccurate records and calculations of a student’s Academic Standing.
You can also watch a video tutorial on this process.
Grading Scales, Policies, and Resources
- Undergraduate Grading Scale: A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F, WF, I
- Graduate Grading Scale: A, A-, B+, B, B-, C+, C, F, WF, I
- Please note A+ is NOT a valid grade. For complete grading policy please visit Grading.
- Please read the Incomplete Policy for more information: Incomplete Grades.
- For technical issues entering grades: helpdesk@ccsdetroit.edu
- For grading questions: Janine Surma or Tanecia Nunlee.
Troubleshooting Tips
- This guide will show you how to add Send Grades to AARO in Canvas: Enabling “Send Grades to AARO” in the Canvas Course Navigation Menu.
- If you are using a Safari browser and receive this error message: “The session has expired. Please allow access to cross-site tracking then refresh and try again” follow the directions on the Can’t Submit Grades, Session Expired guide.