Adding Users to Teams in Cidiscape (for Department Chairs and Program Managers)

Department Chairs and Program Managers at CCS can add additional users to their Teams within the Cidiscape interface. However, if the user you want to add to your Team is not currently listed in Cidiscape, please reach out to the Educational Technology + Innovation (ET+I) team at CCS, and we will help get the user added so that you can complete the steps below.

Accessing Cidiscape within Canvas

  1. Log in to your Canvas account via the CCS Access Manager.
  2. From the Canvas Dashboard, click on the Admin icon on the left-hand global navigation menu.
  3. From the slide-out menu that appears on the left side of your screen, select a sub-account (Example: FILM, LIBERAL ARTS, TRANSPORTATION DESIGN, etc.)
  4. Find and click on the Cidiscape link on the left side of your screen.
A screenshot from the Admin section of the Canvas LMS shows two vertical navigation menus. On the far left is the dark purple Global Navigation menu with white icons and yellow labels for "Calendar," "Inbox," "History," "Commons," "Studio," and "Help." To the right of it is the white Admin Navigation menu, which lists several administrative links: "Item Banks," "UDOIT Accessibility Check Admin," "Admin Analytics," "Parchment Badges," "Cidiscape," "Turnitin Admin Settings," "Admin Tools," and "Settings." A yellow circle containing the number 4 highlights the "Cidiscape" link within this white menu.

If this is your first time accessing Cidiscape, you will see a screen asking you to authorize your account. Click the Authorize button to continue.

An authorization request screen from Canvas for the Cidi Labs Cidiscape tool. The screen displays the Cidi Labs Cidiscape logo, the text "Cidi Labs Cidiscape is requesting access to your account," and confirms the user's authorization and email address. Below this are "Cancel" and "Authorize" buttons.

Adding Users to a Team in Cidiscape

  1. From the Cidiscape Welcome splash page or from the Dashboard, Courses, or Reports tab, click on the ⚙️ Manage link at the top right corner of the screen.
  2. On the screen that appears, click on the People menu option. Confirm that the user(s) you are looking for is/are listed on this page. If you cannot find the user(s), please contact the Educational Technology + Innovation team at CCS.
A screenshot from the Cidi Labs Cidiscape tool shows the "People" management page. On the left sidebar, "People" is highlighted under the "Manage" section, with other options like "Batches," "Quick Views," "Teams," and "Live Events" visible. The main content area is titled "People" and features a search bar labeled "Search people..." followed by a list of names, partially blurred for privacy.
  1. Once you have confirmed that the user(s) is/are listed on the People page, click on the Teams menu option.
  2. On the Teams screen, click on either the name of a Team (Example: Film), or click on the ✏️ pencil icon under the Actions column.
A screenshot from the Cidi Labs Cidiscape tool displays the "Teams" management page. The left sidebar shows "Teams" highlighted under "Manage," with other navigation options like "Batches," "Quick Views," "People," and "Live Events." The main section, titled "Teams," includes a "Search teams..." bar and a table listing three teams: "Film," "Interdisciplinary Art/Design," and "Photography." Each team entry shows "1" team member and an edit icon under the "Actions" column. A "Rows per page" dropdown is set to "100," and "Showing 1-3 of 3" is displayed below the table.

A slide-out window will appear on the right side of your screen. The name of the Team (Example: Film) is displayed along with any Members assigned to the Team. The Role of the Member is also shown.

This screenshot displays the "Edit Team" modal within the Cidi Labs Cidiscape tool, showing "Film" as the selected team. It lists one existing member, whose profile picture and name are blurred, with the role "Is Admin." Below this, there's a section to add new members, featuring a "Select Member to Add" dropdown with a search icon, a "Role" dropdown (currently showing "--"), and an "Add" button. At the bottom of the modal, there are "Cancel" and "Save Changes" buttons.
  1. To add a member to the Team, click within the Select Member to Add drop-down list.
  2. Click on the name of the user from the drop-down list.
This screenshot from the Cidi Labs Cidiscape tool shows the "Edit Team" modal, specifically for the "Film" team. It displays one existing member with the role "Is Admin." The "Select Member to Add" dropdown list is open, revealing a list of potential new team members, each with a blurred profile picture and name. A scrollbar is visible on the right side of the dropdown, indicating more members are available. Below the dropdown, the "Role" dropdown and "Add" button are partially obscured by the open list, and the "Cancel" and "Save Changes" buttons are visible at the bottom of the modal.
  1. From the Role drop-down list (defaulted to —), select either Can edit or Read Only.
This screenshot from the Cidi Labs Cidiscape tool shows the "Edit Team" modal for the "Film" team. One existing member is listed as "Is Admin." Below that, a new member's blurred name and profile picture are shown in the "Select Member to Add" field. The "Role" dropdown for this new member is open, displaying options: " --", "Can edit", and "Read Only". The "Add" button is visible to the right, and the "Cancel" and "Save Changes" buttons are partially obscured by the open dropdown list.

  1. Click the Add button to add the member to your Team.
  2. Repeat steps 5-8 to add additional members to your team.
  3. Click on the Save Changes button to save your changes.