Policy Table of Contents
- Prospective Students, Applicants, and Enrolled Students
- Whose Information Is Collected?
- What Information Is Collected?
- Why Is Personal Information Collected?
- How Is Information Collected?
- How is Collected Information Used?
- Who has Access to Collected Information?
- How is Information Stored and Secured?
- How Long Is Information Saved?
- Correcting Information
- Other Rights
Prospective Students, Applicants, and Enrolled Students
College for Creative Studies (CCS) understands that storing and tracking personal information is a sensitive topic, and it is committed to safeguarding privacy. CCS collects and processes certain types of personal information from prospective students, applicants, and enrolled students and their families in connection with its programs in the United States. This privacy notice explains what information is collected, how it is used, and how the College safeguards the information. You should contact the Registrar (firstname.lastname@example.org) with any questions or concerns regarding this notice.
Whose Information Is Collected?
CCS collects information about prospective students, applicants and enrolled students in its programs (referred to herein collectively as “students”) , as well as their family members or guardians.
What Information Is Collected?
- Contact information for students and their family members or guardians, including names, titles, telephone numbers, email, and home addresses;
- Demographic information for students, including race, ethnicity, date of birth, citizenship status, birthplace, veteran status, information about
family, marital status, and gender;
- Academic information for students, including information about school or college, grades, transcripts, coursework, study abroad, contacts with Blackboard per course enrolled, and judicial sanctions;
- Information and recommendations from faculty or advisors concerning students’ performance and suitability for a particular program;
- Information about students’ abilities and interests, including information used for housing and roommate placements and for identifying potential internship and other experiences and opportunities; this may include language ability, interests, skills, preferred work environment, strengths and weaknesses, prior employment experience, and the like;
- Financial information of students and their families for students who seek a grant, loan or scholarship to help pay for the program, including social security numbers;
- Information about students’ individual health conditions or needs, including physical or mental health conditions, treatment or prescriptions, allergies, limitations or necessary accommodations, dietary restrictions, and the like;
- Information about students’ disciplinary history at secondary school or a previous institution of higher education or at the College, including any actual or potential violation of the Code of Student Conduct by a matriculated student or directed towards such matriculated student. Those types of incidents may require the College to collect sensitive information about the student, including about sexual orientation or sexual activities, use of drugs or alcohol, or religious or philosophical beliefs or issues.
- Via FAFSA, information about students’ income, assets, household size, citizenship information, limited information about drug related convictions, and confirmation of selective service registration;
- Information about students’ career interests;
- Information about students’ post-graduation career choices, address, email address, employment, and educational pursuits;
- Information about students’ eligibility for federal loans, past and current;
- Information about students’ participation in student government or official student organizations;
- When students and their families make payments to the university, payment information;
- For applicants to graduate programs, criminal history
andinformation about past military service.
- For international students, travel documents, including passport and visa information, and the like; and
- For students taking online courses, IP addresses.
Why Is Personal Information Collected?
CCS is an institution of higher education that provides a variety of programming for students. To provide a meaningful, engaging and safe experience, CCS must collect personal information about students in its programs to permit the College to develop and administer academic programs, facilitate internships and other experiences, identify and provide housing arrangements, help students budget and pay for the programs, assess and provide any necessary accommodations for academic or living conditions, and to help students ensure a healthy and safe experience.
It is necessary for CCS to collect each piece of personal information identified above to perform the contract to provide and support CCS’ programs. Students cannot be admitted into CCS without providing contact information, academic information described above, and the College cannot assess whether to award a grant or scholarship without the financial information described above. It is highly unlikely that the College can place students in an internship program without the information about abilities and interests described below. Students may decline to provide information about health conditions or any need for accommodations, but in that event the College will not be able to make accommodations and may require students to sign a waiver regarding health issues. Students enrolled in CCS programs are bound to follow the College’s Code of Student Conduct and the College’s Sexual Misconduct Policy. The College will investigate and document all allegations of violations of those policies.
How Is Information Collected?
Information is collected through a variety of sources, including:
- Student-provided information through CCS online applications or request for information form, or in response to questions posed by CCS staff;
- Information from a student’s secondary school or previous institution of higher education;
- College Board, ACT, Educational Testing Service, International English Language Testing System, and other similar third parties, which provide information to CCS and other colleges and universities at the student’s request;
- U.S. Department of Education, U.S. Department of Veteran’s Affairs and other government agencies; and
- Existing CCS student educational records.
How is Collected Information Used?
Collected information is used only for purposes of CCS operating its programs, including facilitating the educational experience and safety of students in the programs.
Who has Access to Collected Information?
- CCS faculty and staff;
- Third-parties who provide services to CCS or to students, pursuant to a contract with CCS;
- Federal, state and local government agencies, as required by applicable law;
- If a student will participate in an internship facilitated by CCS, the internship providers, as applicable; and
- Certain kinds of information may be disclosed to third parties or made available publicly pursuant to the Family Educational Rights and Privacy Act.
How is Information Stored and Secured?
CCS uses College-managed, secure information technology systems to store electronic personal information, including systems that permit creating shared spaces that are accessible by CCS faculty and staff. CCS employs appropriate administrative, technical and physical security measures to protect paper or other physical records that contain personal information, including locked offices and file cabinets. CCS uses encrypted SecureMail for Restricted Use information that is subject to the College’s Data Protection Standards.
How Long Is Information Saved?
CCS maintains records as specified in its Record Retention Policy.
Students who are or have been in attendance at CCS may request changes to their educational records or restrict the information disclosed as directory information as provided by the Family Educational Rights and Privacy Act.
Under the EU’s General Data Protection Regulation (GDPR), you may have the right to access personal data that we store and process about you, and to request correction of that information if it is inaccurate. If the GDPR applies, you may also have the right to request deletion of certain personal data; ask that we restrict our use of the data; or object to automated decision-making using your data. Access includes, where applicable, the ability to download your personal data in a commonly-used format.
Please note we may not be able to grant your request in all circumstances, including when it would adversely affect the rights and freedoms of others.
If you have questions or concerns about the use of your personal data please contact the CCS Registrar at email@example.com or contact the Academic Advising and Registration Office at 201 E. Kirby, Detroit, MI 48202.
Updates to this Notice
The College may change this Privacy Notice from time to time. If the College makes any significant changes in the way it treats your personal information, the updated notice will be posted on the College’s website through the Policy Database.