Setting Up Appointments for Zoom Meetings via Canvas

You can set up Appointments within the Zoom interface in your Canvas course to meet with your students. For example, you might want to hold virtual office hours and block out specific days/times that you are available to meet with your students via a Zoom meeting.

Setting up Appointments

  1. Log in to your Canvas course.
  2. In Course Navigation, click the Zoom link.
  3. Click on the Appointments tab at the top of the Zoom interface.
  4. Click on the ➕ Create Schedule button.
This screenshot shows the Zoom Appointments page within the Canvas interface. The 'Appointments' tab is selected, displaying the 'Bookable Schedules' section. The 'My Schedules' sub-tab is active, and a prominent blue '+ Create Schedule' button is visible. Below the button, text explains that this feature is for creating schedules with dates and time slots that people can book to meet with the user. The current time zone and language settings are also displayed at the top.
  1. On the New Bookable Schedule screen, select the days and times that you are available to meet with your students. Click the Create button when you have added your information.
    • Example: You are available on Tuesdays (9 a.m. to 10:30 a.m.) and Thursdays (1:30 p.m. to 3:30 p.m.). During these times, you want students to be able to select a 30-minute block of time (Duration).
This is a 'New Bookable Schedule' pop-up window in the Zoom interface within Canvas. Under 'Select Days,' the buttons for 'Tue' and 'Thu' are selected. Below, a time slot for Tuesday is set from 9:00 AM to 10:30 AM, and for Thursday from 1:30 PM to 3:00 PM. The 'Start Date' field shows '12-08-2025'. The 'Duration' is set to '30 minutes'. The 'Event Name' is 'Office Hours', and the 'Event Description' reads, 'These are my office hours for the semester. Please feel free to schedule a 30-minute time to meet to address any questions you have.' At the bottom are 'Create' and 'Cancel' buttons.
  1. Your new appointment displays on the My Schedules tab. Click the Edit button to make changes to the schedule. Click the Delete button to remove it from your screen.
This screenshot from the Zoom interface within Canvas shows the 'Appointments' tab and the 'Bookable Schedules' section. Under the 'My Schedules' tab, a new schedule named 'Office Hours' is listed. Its details indicate it is for '30 min', occurs 'Every Tuesday, Thursday', 'Started on Dec 8, 2025', and has 'No End Date'. To the right of the 'Office Hours' entry, there are 'Edit' and 'Delete' buttons, both highlighted by yellow circles with the number 6. A purple arrow points to the 'Office Hours' title. The '+ Create Schedule' button is above the list.

Student View of a Scheduled Appointment

To schedule a meeting, students click the Zoom link in Canvas course navigation and select the Appointments tab. In this example, they can view and book a 30-minute session with the instructor.

This screenshot shows the student view of the Zoom 'Appointments' tab within Canvas. The 'Bookable Schedules' page is displayed with the 'Schedules' sub-tab selected. The current time zone is listed as (GMT-7:00) Arizona, English. Below, there is a bookable schedule card for 'Office Hours'. The card indicates the appointments are '30 min' long and occur 'Every Tuesday, Thursday'. A right arrow icon next to 'Office Hours' suggests the card can be selected to view more details or book an appointment.

Students click Office Hours to view available time slots and book a meeting.

This screenshot shows the student view of the 'Appointments' tab in Zoom within Canvas, specifically for booking 'Office Hours'. The page includes a calendar on the left for December 2025, with the 8th highlighted. On the right, under the 'Office Hours' title, there's a description: "These are my office hours for the semester. Please feel free to schedule a 30-minute time to meet to address any questions you have." Below this, available time slots are listed for the week. For Monday, December 8, and Wednesday, December 10, it states "No availability". For Tuesday, December 9, three 30-minute slots are listed and indicated by an arrow: "9:00 AM - 9:30 AM", "9:30 AM - 10:00 AM", and "10:00 AM - 10:30 AM". For Thursday, December 11, three more slots are listed and indicated by an arrow: "1:30 PM - 2:00 PM", "2:00 PM - 2:30 PM", and "2:30 PM - 3:00 PM". These slots are clickable buttons for a student to book an appointment.

A pop-up confirmation message will appear. Students click on the Book button to schedule the meeting.

This is a 'Book Meeting?' pop-up confirmation window from the Zoom interface within Canvas. It confirms the booking for the 'Event: Office Hours' scheduled for 'Date & Time: Thursday Dec 11, 2025 2:00 PM - 2:30 PM'. At the bottom right, there are two buttons: a blue 'Book' button and a white 'Cancel' button. A small 'X' is in the top right corner to close the window.

When students goes to their Appointments screen and click on the Upcoming Events tab, they will see the scheduled meeting that was selected…including the name of the instructor and Zoom Meeting ID.

This screenshot of the Zoom interface within Canvas displays the 'Appointments' tab with the 'Upcoming Events' sub-tab selected. Below the tab, a table lists upcoming appointments. The first row shows an appointment on 'Dec 11, 2025', starting at '2:00 PM'. The 'Name' field contains a blurred name, the 'Topic' is 'Office Hours', and the 'Meeting ID' is also blurred. To the right of this entry, there is a blue 'Join' button and a white 'Cancel' button. The 'Schedules' sub-tab is also visible but not selected. The current time zone and language are indicated as (GMT-7:00) Arizona, English.

Instructor View of a Scheduled Appointment

After a student books, select the Upcoming Events tab under Appointments. This displays the meeting details, student name and/or e-mail address, and a Start button.

You will also receive an e-mail notifying you that a student has scheduled a meeting. The message will look similar to:

This is a screenshot of an email notification with the subject "A meeting has been scheduled on your calendar!". The email is from "Zoom no-reply@zoom.us" and is addressed to an instructor with a blurred name. The body informs the recipient that a student with a blurred email address from "ccsdetroit.edu" has scheduled a meeting using the "LTI Pro Calendar Scheduler". The meeting details are listed: "Meeting ID" (blurred), "Topic: Office Hours", and "Time: Dec 11, 2025 02:00 PM MST". A URL link to the Zoom meeting is also provided but blurred. The email closes with "Thank you for choosing Zoom. -The Zoom Team". At the bottom, there are "Reply" and "Forward" buttons.