Setting Up Appointments for Zoom Meetings via Canvas

You can set up Appointments within the Zoom interface in your Canvas course to meet with your students. For example, you might want to hold virtual office hours and block out specific days/times that you are available to meet with your students via a Zoom meeting.

Setting up Appointments

  1. Log in to your Canvas course.
  2. In Course Navigation, click the Zoom link.
  3. Select Appointments at the top of the Zoom interface.
  4. Select the + Create Schedule button.
In Canvas, you can use the Zoom integration to set up appointment blocks so that your students can schedule meetings with you. As an example, you can set up office hours in your course. Select the "+ Create" Schedule button to create a new schedule.
  1. On the New Bookable Schedule screen, select the days and times that you are available to meet with your students. Click the Create button when you have added your information.
    • Example: You are available on Tuesdays (9 a.m. to 10:30 a.m.) and Thursdays (1:30 p.m. to 3:30 p.m.). During these times, you want students to be able to select a 30-minute block of time (Duration).
On the New Bookable Schedule screen, select the days and times that you are available to meet with your students. Click the Create button when you have added your information.
  1. Your new appointment displays on the My Schedules tab. Click the Edit button to make changes to the schedule. Click the Delete button to remove it from your screen.
The "My Schedules" tab displays any Bookable Schedules that you have created for your course.

Student View of a Scheduled Appointment

If students want to schedule some time to meet with you, they can click on the Zoom course navigation menu item on the left-hand side of their Canvas course. Then, they click on the Appointments tab.

In this example, students see that they can schedule a 30-minute meeting with the instructor.

Students can see any of your scheduled openings via the "Schedules" tab in the Zoom integration within Canvas.

After clicking on the Office Hours, students will see available blocks of time that they can click on to schedule a Zoom meeting with the instructor.

Students will see available blocks of time that they can click on to schedule a Zoom meeting with the instructor.

After selecting a block of time, students click on the Book button to schedule the meeting.

After selecting a block of time, students click on the Book button to schedule the meeting.

When a student goes to his/her Appointments screen and clicks on the Upcoming Events tab, he/she will see the scheduled meeting that was selected…including the name of the instructor and Zoom Meeting ID.

When a student goes to his/her Appointments screen and clicks on the Upcoming Events tab, he/she will see the scheduled meeting that was selected...including the name of the instructor and Zoom Meeting ID.

Instructor View of a Scheduled Appointment

Once a student has scheduled a meeting with you, you can click on Appointments and then the Upcoming Events tab. Similar to the student view, you will see the date/time of the scheduled meeting, the name of the student, the Meeting ID, and a button to Start the meeting.

You will also receive an e-mail notifying you that a student has scheduled a meeting with you. The email will look similar to:

StudentName@ccsdetroit.edu has scheduled a meeting with you from the LTI Pro Calendar Scheduler

Meeting ID: ### #### ####
Topic: Office Hours
Time: Sep 26, 2024 02:00 PM MST
URL: https://collegeforcreativestudies.zoom.us/j/###########