Chaperones
Submitted By: Amy Ruopp
Submitted On Date: May 1, 2024 at 2:15 pm
Current Status: Approved/Closed
This is a Minor Update
Description of Change
Policy Statement
This statement is being added to the Chaperone policy update to ensure that chaperones understand this it is there responsibility to do room assignments for overnight trips and notify students of these assignments in advance. Please add the following statement to the existing policy:
Determine Gendered and Non-Gendered room assignments and notify students seven days in advance of the trip.
The newly revised policy will now read like this:
The College Chaperone Should Plan To:
Determine Gendered and Non-Gendered room assignments and notify students seven days in advance of the trip.
Serve as a resource and emergency contact to the group.
Be the point of contact between the group and College officials as needed.
Be familiar with all College rules and regulations that both individuals and groups must adhere to:
Student Code of Conduct
Student Organization Policies
Academic Policies and Regulations
CCS Drug and Alcohol Policy
CCS Policy on Sexual Misconduct (Title IX)
Be prepared to respond to emergency and crisis protocol to ensure a safe environment and experience to all students.
Review all trip publicity and itineraries prior to the trip and discuss any concerns with the organization.
Collect field trip forms and ensure that each student fills out the emergency contact section five (5) business days prior to the event/trip is scheduled to begin.
Make sure a final list of participants is sent to the respective department and the Office of Student Affairs or the Office of Academic Affairs.
Ensure all participants are aware of travel details and trip itinerary.
Check student ID’s prior to departure to ensure they match the participant list.
Remain with the group for the duration of the trip.
Reason for Policy
To make sure chaperones take responsibility for arranging appropriate accommodations and that students have a clear understanding of overnight accommodations