Position Summary
The Executive Assistant, Academic Affairs is responsible for assisting and supporting the Dean of Academic Affairs and the Undergraduate Dean in performing his/her duties.
Duties and Responsibilities
- Act as the Dean’s primary support person, including keeping calendars, fielding calls, coordinating workflow, communications, processes, and procedures to ensure that projects and various assigned tasks are being handled in a timely manner
- Maintain Undergraduate Studies files and records, often of a highly confidential and critical nature, including faculty files, strategic initiatives, etc.;
- Coordinate special projects and assignments including gathering and analyzing data preparing reports and summaries, keeping files and making recommendations;
- With Human Resources, coordinate the searches for Undergraduate Studies full-time faculty candidates;
- Administer the Academic Affairs budget, assist with department budget preparation, this includes annual budget review and spreadsheet of updates for Undergraduate Studies and submission to the business office;
- Coordinate with the Dean of Academic Affairs, the management of the Academic Affairs development fund requests, approvals, and account reconciliation;
- Facilitate communication with the Deans, Chairs, Faculty, Program Managers, administrative department staff and students, including keeping general calendars for support meetings, workshops, conferences, etc.;
- Coordinate travel arrangements and itineraries for the Dean of Academic Affairs and Undergraduate Dean and CCS visitors;
- In Collaboration with the Speakers and Exhibitions Committee, coordinate the Toyota and Woodward Lecture series and other special events.
- Facilitate the selection process for the Imre J. Molnar award.
- Monitor concerns raised by students, faculty, and/or staff, and apprise the Deans of issues in need of resolution;
- Represents the Deans at Program Manager meetings;
- Participate as assigned in various College activities such as visiting speaker events, exhibitions, open houses, portfolio days, the annual Student Exhibition, and Commencement, as well as functions related to sponsored projects and other activities;
- Maintains and orders office supplies for Academic Affairs.
- Monitor payment allocation for CCS Mentors.
- Perform additional duties as assigned by the Dean of Academic Affairs and the Undergraduate Dean.