Academic Affairs Roles and Responsibilities

Assessment – Nadine Ashton and Ashlei Watson

  • Student Course Evaluations – Nadine Ashton and Ashlei Watson (will soontransfer to the ETI)

Accreditation – Nadine Ashton and Ashlei Watson

Curriculum

  • Approval Schedule for New/Revised Curriculum – Nadine Ashton
  • Experiential Learning (inclusive of sponsored projects)
    • Graduate – Ian Lambert
    • Undergraduate – Tim Flattery/Amy Ruopp
  • Independent Studies – Tim Flattery/Ian Lambert or Nadine Ashton
  • New Degree-Granting Programs
    • Graduate – Ian Lambert/Jill Davis
    • Undergraduate – Tim Flattery/Amy Ruopp
  • New Certificate Programs – Amy Ruopp/Tim Flattery/Ian Lambert
  • Research Related to Existing/New Programs – Ashlei Watson
  • Syllabi – Nadine Ashton

Faculty

  • Reappointment and Rank Advancement
    • Reappointment/Rank Advancement Inquiries – Nadine Ashton
    • File Organization and Access – Ashlei Watson
  • Concerns
    • Graduate – Ian Lambert
    • Undergraduate – Tim Flattery
  • Development Funding – Nadine Ashton
  • Sabbaticals/Course Release – Nadine Ashton/Tim Flattery
  • Scholarly Research – Ian Lambert/Amy Ruopp
  • Searches
    • Graduate – Ian Lambert
    • Undergraduate – Tim Flattery/Amy Ruopp
  • Training and Orientation – Nadine Ashton/Amy Ruopp

Staff

  • Concerns
    • Academic Affairs/Library – Nadine Ashton
    • Graduate – Ian Lambert
    • Undergraduate – Tim Flattery/Amy Ruopp
  • Development Funding – Nadine Ashton
  • Scholarly Research – Ian Lambert/Amy Ruopp
  • Searches
    • Academic Affairs – Nadine Ashton
    • Library – Becca Pad
    • Graduate – Ian Lambert
    • Undergraduate – Tim Flattery/Amy Ruopp
  • Training and Orientation – Dayna Davis and Gretchen Sawatzki (and Becca Pad if applicable)

Students

  • Concerns
    • Graduate – Ian Lambert
    • Undergraduate – Tim Flattery/Amy Ruopp
  • Development Funding and Field Trips – Nadine Ashton
  • Academic Integrity – Nadine Ashton
  • Graduate Assistantships – Jill Davis/Ian Lambert
  • Mentoring – Tim Flattery/Amy Ruopp
  • Recruitment Facilitation – Nadine Ashton
    • Graduate – Ian Lambert
    • Undergraduate – Tim Flattery/Amy Ruopp
  • Retention – Nadine Ashton
    • Graduate – Ian Lambert
    • Undergraduate – Tim Flattery/Amy Ruopp

Annual Student Exhibition – Ashlei Watson

Budget Planning and Concerns – Nadine Ashton

  • Graduate – Ian Lambert/Jill Davis
  • Undergraduate – Tim Flattery/Amy Ruopp

External Representation of the Academic Division/College – All Academic Affairs Staff

  • Faculty Assembly Committees – Ex-Officio
  • Nadine Ashton – Curriculum Committee, Assessment, Academic Performance
  • Ian Lambert – Faculty Review
  • Tim Flattery – Sabbatical and Faculty Development
  • Amy Ruopp – Assessment, Sabbatical and Faculty Development

Higher Education History, Current State, and Trends – Ashlei Watson

Monthly and Board Reports – Ashlei Watson

Policy/Procedure Development – Nadine Ashton, Tim Flattery, Ian Lambert, Amy Ruopp, Ashlei Watson

Nadine Ashton, Dean of Academic Affairs

Reporting to the President, the Dean of Academic Affairs oversees those policies and practices that affect faculty status, pedagogy and professional development, and advocates for the interest and needs of the faculty. The Dean of Academic Affairs is a member of the College’s leadership team.

  • In cooperation with the Deans of Undergraduate and Graduate Studies, coordinate the hiring of full-time and adjunct faculty in accordance with HR office procedures, seeking faculty of exceptional ability and who share a commitment to excellence in teaching, scholarship, and professional practice.
  • In cooperation with the Deans of Undergraduate and Graduate Studies, oversee faculty reappointment and promotion
  • Manage the process for the evaluation of faculty and department chairs
  • Develop and manage a robust faculty professional development process
  • Maintain an updated file of course syllabi by semester and department
  • Coordinate with Enrollment Services in tracking student attrition and developing initiatives to increase retention
  • Oversee the systematic application of the CCS assessment process
  • With the Deans of Undergraduate and Graduate Studies, oversee and confirm compliance with applicable accreditation standards for all programs
  • Respond to concerns raised by students and/or faculty, and seek resolution to the issues
  • In collaboration with Enrollment Services, facilitate faculty participation in student recruitment to expand undergraduate enrollment
  • Participate in various College outreach activities such as visiting speaker events, exhibitions, open houses, portfolio days, the annual Student Exhibition and Commencement
  • Represent the College in the city of Detroit and in the region
  • Plan and facilitate New Faculty Orientation, Full-time and Adjunct
  • Support faculty scholarly research, and creative activity
  • Manage faculty sabbatical request process
  • Approve internships and independent study applications
  • Maintain the Faculty Handbook and other policy documents relative to faculty status
  • Provide leadership and guidance on faculty matters, concerns and issues
  • Serve, ex officio, on all faculty related committees and task forces and the Academic Calendar Committee
  • Other duties as assigned by the President

Ashlei Watson, Director of Academic Research

The Director of Academic Research manages continuous improvement initiatives in the academic division. The Director is focused on the development and refinement of practices, policies, work flows, and procedures to ensure institutional effectiveness and through this practice, assists with College planning and decision-making, program assessment, accreditation, curriculum development, and staff training. The Director collaborates extensively with College staff, faculty, and administrators to ensure system-wide understanding of decisions and effectively communicates complex, often nuanced information to a variety of audiences.

  • Work with the Academic Deans to facilitate curriculum development
  • Analyze opportunities and develop studies to test new processes and refinements to existing operational flows, ensuring optimal response to current and projected College need
  • Document processes and procedures, utilizing both process diagrams and flow charts, as well as user-oriented diagrams
  • Collect, organize, verify, and clean data from a variety of data sources, including benchmarking peer institutions, for analysis and reporting, and
  • Develop and implement techniques to optimize the efficiency and effectiveness of data collection, research, and reporting activities.
  • Develop graphical and narrative reports and research projects to facilitate campus- and unit-level decision-making in the pursuit of attaining strategic and operational goals
  • Participate in the design and development of an archive for institutional data
  • Support College accreditation and assessment efforts
  • Serve as a resource in College‐wide initiatives and conduct special projects for the College’s leadership
  • Monitor national trends and follow current events relevant to higher education
  • Produce and distribute the Academic Affairs Monthly and Board of Trustee Reports
  • Maintain an updated file of course syllabi by semester and department
  • Serve, as assigned, on College committees
  • Other duties as assigned by the Academic Deans

Tim Flattery, Dean of Undergraduate Studies

Reporting to the President, the Dean of Undergraduate Studies is responsible for the leadership and day-to-day management of the College’s undergraduate departments and serves as liaison between faculty, Department Chairs and the President and is a member of the College’s leadership team.

Teaching and Learning

  • Act as a change agent for new pedagogical practices and emerging educational trends
  • Collaborate with Department Chairs to lead curriculum review and the systematic assessment of undergraduate programs
  • Collaborate with the Dean of Graduate Studies, Dean of Academic
  • Affairs, and Information Technology to develop best practices for online learning
  • Develop programs to expand summer enrollment with the President, Dean of Graduate Studies, and the Precollege and Continuing Studies Director
  • Develop new academic programs consistent with the CCS strategic plan
  • Develop internship, job placement and experiential learning opportunities with the Director of Career Development, Department Chairs, and
  • Corporate Relations and Design Core
  • Work with the President and Dean of Academic Affairs to ensure compliance with applicable accreditation standards for all programs

Supervisory

  • Supervise Undergraduate Department Chairs, including chairing the regularly scheduled chairs’ meetings
  • Oversee the annual faculty performance evaluation process in conjunction with Department Chairs
  • Conduct the Department Chairs’ annual performance evaluations
  • Make recommendations to the President concerning contract renewals of department chairs and faculty
  • Work closely with the Assistant Dean for Institutional Equity and Inclusion to maintain equitable space among all faculty

Budget

  • Assist Department Chairs with developing their annual budget submissions and monitor academic department budgets Student Experience
  • Collaborate with the Dean of Students and Department Chairs in tracking student retention and developing initiatives to increase retention
  • Respond to concerns raised by students and/or faculty, and seek resolution to the issues
  • Participate in various strategic College outreach activities such as visiting speaker events, exhibitions, open houses, portfolio days, the annual Student Exhibition and Commencement

Outreach

  • Collaborate with the Institutional Advancement Office and Corporate
  • Relations to expand and develop relationships with alumni, corporate, foundation, and research partners, as well as individual donors
  • Represent the college in the city of Detroit and the region
  • Perform other duties as requested by the President

Amy Ruopp, Assistant Dean of Undergraduate Studies

Reporting to the Dean of Undergraduate Studies, the Assistant Dean is an integral part of the Academic Affairs team and provides support in all areas of the day-to-day management of the college’s departments.

Responsibilities of the Assistant Dean of Undergraduate Studies:

In close collaboration with the Dean of Undergraduate Studies and the Dean of Academic Affairs, and consistent with the College’s strategic plan, will assist the Dean’s vision to foster and maintain academic programs of the highest quality and enhance their visibility and reputation nationally and internationally.

Teaching and Learning

  • Collaborate with Dean of Academic Affairs, Dean of UG and Department Chairs in curriculum review and the systematic assessment of undergraduate programs
  • Collaborate with the Dean of Undergraduate Studies, the Dean of Graduate Studies, Dean of Academic Affairs, and Information Technology to develop best practices for online learning
  • Assist in developing programs to expand summer enrollment with the Dean of Undergraduate Studies, Dean of Graduate Studies, and the Precollege and Continuing Studies Director
  • Assist in development of new academic programs consistent with the CCS strategic plan
  • Assist in developing internship, job placement and experiential learning opportunities with the Director of Career Development, Department Chairs, and Corporate Relations and Design Core
  • Assist the Dean of Undergraduate Studies and Dean of Academic Affairs to ensure compliance with applicable accreditation standards for all programs

Supervisory

  • Assist in the annual faculty performance evaluation process in conjunction with Department Chairs
  • Assist and make recommendations to the Dean of Undergraduate Studies concerning contract renewals of faculty.
  • Work with the Assistant Dean for Institutional Equity and Inclusion to maintain equitable space among all faculty

Budget

  • Assist the Dean of Undergraduate Studies in assisting Department Chairs with developing their annual budget submissions and monitor academic department budgets

Student Experience

  • Participate in various strategic College outreach activities such as visiting speaker events, exhibitions, open houses, portfolio days, the annual Student Exhibition and Commencement
  • Assist Dean of UG in implementation of Mentorship planning

Outreach

  • Collaborate with the Institutional Advancement Office and
  • Corporate Relations to expand and develop relationships with lumni, corporate, foundation, and research partners, as well as individual donors
  • Represent the college in the city of Detroit and the region
  • Perform other duties as requested by the Dean of Undergraduate Studies
  • Represent AA in departmental, committee meetings. Serve as Ex-officio on curriculum or assessment committees.

General

  • Member of the College Leadership Team
  • Member of the Academic Leadership Team (Academic Deans)
  • Support the President in the leadership of the College
  • Participate in various College outreach activities such as visiting speaker events, exhibitions, open houses, portfolio days, the annual Student Exhibition and Commencement
  • Represent the College in the city of Detroit and the region
  • Perform other duties as requested by the President

Ian Lambert, Dean of Graduate Studies and Research

Reporting to the President, the Dean of Graduate Studies and Research oversees all activities and policies related to the graduate programs and scholarly research for the College. The Dean serves as liaison between the Graduate Studies Chairs and the President and is a member of the College’s leadership team.

  • Oversee Graduate Studies in alignment with the College’s strategic plan
  • Enhance the quality, visibility, and reputation of CCS Graduate Programs nationally and internationally
  • Supervise the graduate studies chairs and administrative staff
  • Develop a sustainable growth strategy for CCS Graduate Studies
  • Expand enrollment in collaboration with department chairs and Admissions Office
  • Hire and develop faculty to deliver industry-leading education
  • Conduct annual performance evaluations of the graduate chairs with the chairs, oversee the annual faculty performance evaluation process
  • Encourage and facilitate the development of interdisciplinary offerings among all graduate and undergraduate departments/program
  • Make recommendations to the President concerning contract renewals of department chairs and faculty
  • Assist Department Chairs with developing their annual budget submissions
  • Monitor academic department budgets
  • With the Academic Leadership Team and the Precollege and Continuing Studies
  • Director, develop programs to expand summer enrollment
  • Collaborate with the Dean of Students and chairs in tracking student retention and developing initiatives to increase retention
  • Respond to concerns raised by students and/or faculty, and seek resolution to the issues
  • In collaboration with the graduate chairs, lead curriculum development and assessment planning to provide the best and most relevant education to students
  • Working with the Dean of Academic Affairs, ensure compliance with applicable accreditation standards for all academic programs
  • Drive the development of new programs in a range of appropriate fields and strengthening education offerings
  • Engage faculty, students, staff, and alumni in shaping the culture and student experience in the Graduate School
  • Nurture rich interactions between Graduate and Undergraduate programs
  • Working closely with the Institutional Advancement Office and Design Core, expand collaborative relationships with industry and research partners, as well as individual donors
  • Working with Career Development,, develop and expand internship and job placement programs

Research

  • Oversee the Institutional Strategy for advancing scholarly research in art and design
  • Establish a mandated institutional Office of Research
  • Mentor faculty in the development of written and practice-based research output
  • Facilitate research workshops
  • Work with the Detroit City of Design Research Lab and Design Core in developing applied research activities and outputs
  • Develop graduate research degrees (MRes, PhD)
  • Oversee and manage research budgets
  • Liaise with IA in generating research income (applications for research grant and scholarships)
  • Oversee IRB procedures for faculty and graduate student research
  • Oversee the dissemination of research activity across the institution
  • Drive and support faculty attendance at conferences, symposia, and workshops
  • Drive and support hosting conferences, symposia, and workshops
  • Develop research partnerships with external bodies including other colleges and universities.

General

  • Member of the College Leadership Team
  • Member of the Academic Leadership Team (Academic Deans)
  • Support the President in the leadership of the College
  • Participate in various College outreach activities such as visiting speaker events, exhibitions, open houses, portfolio days, the annual Student Exhibition and Commencement
  • Represent the College in the city of Detroit and the region
  • Perform other duties as requested by the President

Jill Davis, Executive Assistant for Graduate Studies

The Executive Assistant, Graduate Studies is responsible for assisting and supporting the Dean of Graduate Studies in performing his/her duties.

  • Act as the Dean’s primary support person, including keeping calendars, fielding calls, coordinating workflow, communications, processes, and procedures to ensure that projects and various assigned tasks are being handled in a timely manner
  • Maintain Graduate Studies files and records, often of a highly confidential and critical nature, including faculty files, strategic initiatives, etc.
  • Coordinate special projects and assignments including gathering and analyzing data preparing reports and summaries, keeping files and making recommendations;
  • With Human Resources, coordinate the searches for Graduate Studies faculty and staff candidates;
  • Administer the Graduate Studies budget, assist with department budget preparation, this includes annual budget review and spreadsheet of updates Graduate Studies and submission to the Academic Affairs office;
  • Coordinate with the Dean, the management of the Graduate development fund requests, approvals, and account reconciliation;
  • Facilitate communication with the Dean, Chairs, Faculty, Department Administrators, administrative staff and students, including keeping general calendars for support meetings, workshops, conferences, etc.;
  • Oversee the hiring of Department Administrators in coordination with the Human Resources Office;
  • Manage the Dean’s Academic Support evaluations and files as well as faculty and renewal binders;
  • Coordinate travel arrangements and itineraries for the Dean including filing expense reports;
  • In cooperation with Academic Affairs, coordinate the selection process for the Excellence in Graduate Studies awards;
  • Monitor concerns raised by students, faculty, and/or staff, and apprise the Deans of issues in need of resolution;
  • Support Dean on strategic planning, development of new programs, accreditation requirements
  • Manage and supervise Graduate Studies Department AdministratorsManage Graduate Assistantships
  • Coordinate Graduate Orientation
  • Collate content for Graduate Studies monthly report submission to Academic Affairs\
  • Perform additional duties as assigned by the Dean of Graduate Studies.