{"id":67,"date":"2016-09-15T15:05:52","date_gmt":"2016-09-15T20:05:52","guid":{"rendered":"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/family-educational-rights-and-privacy-act-ferpa\/"},"modified":"2026-03-05T15:52:46","modified_gmt":"2026-03-05T20:52:46","slug":"family-educational-rights-and-privacy-act-ferpa","status":"publish","type":"post","link":"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/family-educational-rights-and-privacy-act-ferpa\/","title":{"rendered":"Family Educational Rights and Privacy Act (FERPA)"},"content":{"rendered":"\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. (An \u201celigible student\u201d under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution at any age.) These rights include:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>The right to inspect and review the student&#8217;s education records within 45 days after the day the College for Creative Studies (CCS) receives a request for access. A student should submit to the Registrar, a written request that identifies the record(s) the student wishes to inspect.\u00a0 The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the school official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.<\/li>\n\n\n\n<li>The right to request the amendment of the student\u2019s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student\u2019s privacy rights under FERPA.<br><br>A student who wishes to ask CCS to amend a record should write the Registrar, clearly identifying the part of the record the student wants changed and specify why it should be changed.<br><br>If CCS decides not to amend the record as requested, the Registrar will notify the student in writing of the decision and the student\u2019s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.<\/li>\n\n\n\n<li>The right to provide written consent before CCS discloses personally identifiable information (PII) from the student&#8217;s education records, except to the extent that FERPA authorizes disclosure without consent.<br><br>FERPA permits the disclosure of PII from students\u2019 education records, without consent of the student, if the disclosure meets certain conditions found in \u00a7 99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, \u00a7 99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. A postsecondary institution may disclose PII from the education records without obtaining prior written consent of the student \u2014\n<ul class=\"wp-block-list\">\n<li>To other school officials, including faculty, within CCS whom the College has determined to have legitimate educational interests. This includes Board of Trustees, a student serving on an official committee, contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in \u00a7 99.31(a)(1)(i)(B)(1) &#8211; (a)(1)(i)(B)(3) are met. (\u00a7 99.31(a)(1))<\/li>\n\n\n\n<li>To officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student\u2019s enrollment or transfer, subject to the requirements of \u00a7 99.34. (\u00a7 99.31(a)(2))<\/li>\n\n\n\n<li>To authorized representatives of the U. S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the university\u2019s State-supported education programs. Disclosures under this provision may be made, subject to the requirements of \u00a799.35, in connection with an audit or evaluation of Federal- or State supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (\u00a7\u00a7 99.31(a)(3) and 99.35)<\/li>\n\n\n\n<li>In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (\u00a7 99.31(a)(4))<\/li>\n\n\n\n<li>To organizations conducting studies for, or on behalf of, the school, in order to:\n<ul class=\"wp-block-list\">\n<li>develop, validate, or administer predictive tests;<\/li>\n\n\n\n<li>administer student aid programs;<\/li>\n\n\n\n<li>improve instruction. (\u00a7 99.31(a)(6))<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>To accrediting organizations to carry out their accrediting functions. (\u00a7 99.31(a)(7))<\/li>\n\n\n\n<li>To comply with a judicial order or lawfully issued subpoena. (\u00a7 99.31(a)(9))<\/li>\n\n\n\n<li>To appropriate officials in connection with a health or safety emergency, subject to \u00a7 99.36. (\u00a7 99.31(a)(10))<\/li>\n\n\n\n<li>To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of \u00a7 99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (\u00a7 99.31(a)(13))<\/li>\n\n\n\n<li>Information the school has designated as \u201cdirectory information\u201d under \u00a7 99.37. (\u00a7 99.31(a)(11)).\u00a0 CCS defines the following as \u201cdirectory information:\u201d\n<ul class=\"wp-block-list\">\n<li>Name<\/li>\n\n\n\n<li>Dates of Attendance<\/li>\n\n\n\n<li>Graduation Date<\/li>\n\n\n\n<li>Major\/Academic Program<\/li>\n\n\n\n<li>Degrees, honors, and awards received<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>The right to file a complaint with the U.S. Department of Education concerning alleged failures by CCS to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:<br><br>Family Policy Compliance Office<br>U.S. Department of Education<br>400 Maryland Avenue, SW<br>Washington, DC 20202<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h2 class=\"wp-block-heading\"><strong>Information for Dual Enrolled High School Students<\/strong><\/h2>\n\n\n\n<p>A student attending a postsecondary institution \u2013 at any age \u2013 the rights under FERPA have transferred to the student. However, in a situation where a student is enrolled in both a high school and a postsecondary institution, the two schools may exchange information on that student. If the student is under 18, the parents still retain the rights under FERPA at the high school and may inspect and review any records sent by the postsecondary institution to the high school.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h2 class=\"wp-block-heading\"><strong>Student Information Release Authorization<\/strong><\/h2>\n\n\n\n<p>To release PII to a parent, another individual, or organization, the Student Information Release Authorization must be completed and signed. This form is available in the Academic Advising and Registration Office (AARO).<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h2 class=\"wp-block-heading\"><strong>Request to Withhold Release of Directory Information<\/strong><\/h2>\n\n\n\n<p>To request to withhold the release of directory information, the Request to Withhold Release of Directory Information must be completed and signed. This form is available in the Academic Advising and Registration Office (AARO).<\/p>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. (An \u201celigible student\u201d under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution at any age.) These rights include: Information for Dual Enrolled High School Students A &hellip; <a href=\"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/family-educational-rights-and-privacy-act-ferpa\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Family Educational Rights and Privacy Act (FERPA)&#8221;<\/span><\/a><\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":""},"categories":[73,79,18],"tags":[336],"class_list":["post-67","post","type-post","status-publish","format-standard","hentry","category-academic-policies-procedures","category-disciplinary-policies-procedures","category-student-services","tag-academic-policies-and-procedures"],"author_meta":{"display_name":"Nadine Ashton","author_link":"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/author\/nashton\/"},"featured_img":null,"coauthors":[],"tax_additional":{"categories":{"linked":["<a href=\"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/category\/policies-procedures\/academic-policies-procedures\/\" class=\"advgb-post-tax-term\">Academic Policies and Procedures<\/a>","<a href=\"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/category\/policies-procedures\/disciplinary-policies-procedures\/\" class=\"advgb-post-tax-term\">Disciplinary Policies and Procedures<\/a>","<a href=\"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/category\/student-services\/\" class=\"advgb-post-tax-term\">Student Services<\/a>"],"unlinked":["<span class=\"advgb-post-tax-term\">Academic Policies and Procedures<\/span>","<span class=\"advgb-post-tax-term\">Disciplinary Policies and Procedures<\/span>","<span class=\"advgb-post-tax-term\">Student Services<\/span>"]},"tags":{"linked":["<a href=\"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/category\/student-services\/\" class=\"advgb-post-tax-term\">Academic Policies and Procedures<\/a>"],"unlinked":["<span class=\"advgb-post-tax-term\">Academic Policies and Procedures<\/span>"]}},"comment_count":"0","relative_dates":{"created":"Posted 10 years ago","modified":"Updated 4 weeks ago"},"absolute_dates":{"created":"Posted on September 15, 2016","modified":"Updated on March 5, 2026"},"absolute_dates_time":{"created":"Posted on September 15, 2016 3:05 pm","modified":"Updated on March 5, 2026 3:52 pm"},"featured_img_caption":"","series_order":"","_links":{"self":[{"href":"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/wp-json\/wp\/v2\/posts\/67","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/wp-json\/wp\/v2\/comments?post=67"}],"version-history":[{"count":5,"href":"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/wp-json\/wp\/v2\/posts\/67\/revisions"}],"predecessor-version":[{"id":618,"href":"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/wp-json\/wp\/v2\/posts\/67\/revisions\/618"}],"wp:attachment":[{"href":"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/wp-json\/wp\/v2\/media?parent=67"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/wp-json\/wp\/v2\/categories?post=67"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/campus.collegeforcreativestudies.edu\/student-handbook\/wp-json\/wp\/v2\/tags?post=67"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}