CCS must record and monitor student attendance during the first week of classes to document that a student actually began attendance in all classes that contributed to the enrollment status of that student.
In order to meet this requirement and be in compliance with U.S. Department of Education regulations, faculty must record attendance during each class period and Academic Affairs must monitor attendance records every day for the first seven days of the semester. This requirement applies to all classes, on campus, online, internships, and independent study.
Note about Veterans – CCS Students using veterans’ benefits must have attendance monitored throughout the semester for reporting purposes to the Department of Veterans Affairs (DVA).
Policy Table of Contents
Each class period for the first week of the semester
- Faculty must record each student’s attendance during or immediately following each class period
- If the student is present, they must be marked present
- Include excused and unexcused absences
- Include tardies
Online courses, internships, and independent study courses
Per federal regulation, one of the following academically related activities must occur, during the first class session, for the student to have “attended” an online course:
- submitting an academic assignment,
- submitting an exam,
- participating in an interactive tutorial or computer-assisted instruction,
- posting in an online study group that is assigned by the institution,
- posting in an online discussion about academic matters, and
- an e-mail from the student or other documentation showing that the student initiated contact with a faculty member to ask a question about the academic subject studied in the course
Within the first week, the Career Services Office will verify that the student reported to the internship supervisor.
The faculty member will use the attendance roster to indicate that they met with the student during the first week of the semester.