Schedule for FRC Reviews

The Committee conducts reappointment reviews of full-time faculty members according to the following schedule:

  1. For faculty on one-year contracts, in the winter semester after completion of the departmental annual review process, with recommendations being submitted by March 1.
  2. For faculty on two-year contracts, in the fall semester of the second year of the contract, with recommendations being submitted by December 1.
  3. For faculty on three-year contracts, in the spring semester of the second year of the contract, following completion of the departmental annual review process, with recommendations being submitted by June 1.


Review Documents

The Committee will base its considerations upon the contents of the faculty member’s “faculty file,” maintained in the Office of the Provost. Among the items included in the file are:

  1. The “Summary and Response for Continuous Improvement” (or, for Department Chairs, the Department Chair Self Assessment Form” and any faculty review of the Chair that has occurred).
  2. The “Summary and Response for Continuous Improvement” (or “Department Chair Annual Report”) written by the faculty member which includes information about:
    1. Teaching performance/departmental activities including courses taught, initiating new courses, hanging shows, serving on departmental committees, team projects, interviews, independent studies, student mentoring and advising duties.
    2. Professional/creative work including exhibitions, commissions, publications, lectures, consultations, workshops
    3. Service to the College, other than departmental activities, including membership on and substantial attendance at standing and ad hoc Committees of the faculty or College, release time duties, recruitment, arranging events, shows, etc.
    4. Professionally related external activities, including jurying/ judging, donated professional services, working with other institutions, serving on grant panels, workshops.
  3. The faculty member’s professional résumé/vita and a yearly update as necessary (with appropriate documentation).
  4. Other documentation relating to the faculty member’s performance.

The Committee may review student evaluations from courses taught by the faculty member as well as any other pertinent evaluative materials. If the Committee desires clarification on any of the items in the file, it may request interviews with the faculty member, Department Chair or appropriate Dean.



On reappointment reviews, the Committee recommends either reappointment or non- reappointment and provides its assessment of the quality of the faculty member’s performance.

On advancement in rank reviews, the Committee recommends one of the following:

  1. Advancement to the next rank.
  2. No advancement.

In the event the Committee cannot reach a decision, the Committee reports “no recommendation.”

Recommendation Procedures

  1. The Committee’s recommendation is given to the appropriate Dean on a standard recommendation form that includes the Committee’s written statement on how its recommendation comports with the review criteria. The form will remain in the faculty member’s file.
  2. The faculty member will be notified in writing by the Dean of the recommendation made by the Committee.

Confidentiality of FRC Process

  1. All information assembled or used by the Committee will be confidential and will be kept in the Office of the Provost.
  2. Members of the FRC must respect and observe the confidentiality of the faculty review process. They should discuss their recommendations and the process leading to those recommendations only with the faculty member directly affected, personnel in the Office of the Provost, the Director of Human Resources, and personnel in the Executive Office.