{"id":53,"date":"2019-06-20T18:22:50","date_gmt":"2019-06-20T18:22:50","guid":{"rendered":"https:\/\/campus.collegeforcreativestudies.edu\/business-services\/?page_id=53"},"modified":"2023-06-27T14:09:23","modified_gmt":"2023-06-27T14:09:23","slug":"payment-requisition-instructions","status":"publish","type":"page","link":"https:\/\/campus.collegeforcreativestudies.edu\/business-services\/main\/payment-requisition-instructions\/","title":{"rendered":"Payment Requisition Instructions"},"content":{"rendered":"\n<h2 class=\"wp-block-heading advgb-dyn-a978eade\"><strong> Processing a Payment Requisition<\/strong><\/h2>\n\n\n\n<p>Whenever an invoice (a bill for goods or services) is received, or a check needs to be issued, please complete a blue payment requisition form and submit it to the Accounts Payable (AP) office via DocuSign. Please do not use this form if a purchase order was completed.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Complete a Blue Payment Requisition form (include vendor name, address, invoice date, invoice number, description, and any special instructions) If we are paying an individual you must also include their legal name.<\/li>\n\n\n\n<li>Upload the completed form to DocuSign and attach any needed backup with the form. Apply the Payment Req. template to the DocuSign envelope. <\/li>\n\n\n\n<li>Your payment requisition will then route through the approval flow and ultimately end up with Accounts Payable to be processed for the next scheduled check run.<\/li>\n<\/ol>\n\n\n\n<p>Payment requisition forms are can be found <a href=\"https:\/\/campus.collegeforcreativestudies.edu\/business-services\/wp-content\/uploads\/sites\/24\/2023\/06\/Payment-Req.xlsx\" target=\"_blank\" rel=\"noreferrer noopener\">HERE<\/a>.\u00a0 We encourage all staff and faculty to type all of the forms submitted to Business Services to ensure legibility.<\/p>\n\n\n\n<h2 class=\"wp-block-heading advgb-dyn-0a3b7a69\"><strong>Check Run <\/strong><\/h2>\n\n\n\n<p>The accounts payable weekly check run is usually on <strong>Wednesday<\/strong>.  Please submit all requisitions by <em>Tuesday at noon<\/em> to be included in the week\u2019s check run.&nbsp; Plan ahead.&nbsp; Checks are available for pick-up on Friday at the Cashier\u2019s Window.&nbsp; Unless noted, checks will be mailed.&nbsp; If you pick up a check to hand deliver to a vendor the check must be delivered no later than one week after the check is issued. No \u201cholding\u201d of checks is allowed. By submitting a payment requisition you are authorizing the payment.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading advgb-dyn-1948aacf\"><strong>Manual Checks <\/strong><\/h2>\n\n\n\n<p>In an <strong><em>emergency<\/em><\/strong> situation, a manual check can be processed as long as the appropriate staff is available to cut and sign the checks.&nbsp; However, in most cases, planning ahead can avoid this process.<\/p>\n\n\n\n<h2 class=\"wp-block-heading advgb-dyn-49a1286c\"><strong>1099 <\/strong><\/h2>\n\n\n\n<p>A 1099 tax form may be generated for all persons who provided a service to the college and payment was not processed through payroll.&nbsp; The person\u2019s legal name and social security number MUST be included on any payment requisition that may result in the issuance of a 1099.<\/p>\n\n\n\n<h2 class=\"wp-block-heading advgb-dyn-bf2a3d3d\"><strong>Received Goods and Services<\/strong><\/h2>\n\n\n\n<p>If you ordered goods and\/or services using a PO, you should notify Accounts Payable once the item(s) you ordered have been received. To notify them, simply email acctspayable@collegeforcreativestudies.edu and let them know the item(s) arrived to campus and provide the date.&nbsp;The date is an important detail that must be recorded at year-end to ensure proper recording. If you received an invoice from the company with the item(s), please forward that to Accounts Payable as well.<\/p>\n\n\n\n<h2 class=\"wp-block-heading advgb-dyn-a15ed9dc\"><strong>Questions <\/strong><\/h2>\n\n\n\n<p>Any questions regarding payment requisitions or checks that have been written should be directed to Accounts Payable at 313-664-7436 or email them at acctspayable@collegeforcreativestudies.edu.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Processing a Payment Requisition Whenever an invoice (a bill for goods or services) is received, or a check needs to be issued, please complete a blue payment requisition form and submit it to the Accounts Payable (AP) office via DocuSign. Please do not use this form if a purchase order was completed. Payment requisition forms &hellip; <a href=\"https:\/\/campus.collegeforcreativestudies.edu\/business-services\/main\/payment-requisition-instructions\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Payment Requisition Instructions&#8221;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":2,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":""},"class_list":["post-53","page","type-page","status-publish","hentry"],"coauthors":[],"author_meta":{"author_link":"https:\/\/campus.collegeforcreativestudies.edu\/business-services\/author\/ccswpadmin\/","display_name":"ccswpadmin"},"relative_dates":{"created":"Posted 7 years ago","modified":"Updated 3 years ago"},"absolute_dates":{"created":"Posted on June 20, 2019","modified":"Updated on June 27, 2023"},"absolute_dates_time":{"created":"Posted on June 20, 2019 6:22 pm","modified":"Updated on June 27, 2023 2:09 pm"},"featured_img_caption":"","featured_img":false,"series_order":"","_links":{"self":[{"href":"https:\/\/campus.collegeforcreativestudies.edu\/business-services\/wp-json\/wp\/v2\/pages\/53","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/campus.collegeforcreativestudies.edu\/business-services\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/campus.collegeforcreativestudies.edu\/business-services\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/campus.collegeforcreativestudies.edu\/business-services\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/campus.collegeforcreativestudies.edu\/business-services\/wp-json\/wp\/v2\/comments?post=53"}],"version-history":[{"count":4,"href":"https:\/\/campus.collegeforcreativestudies.edu\/business-services\/wp-json\/wp\/v2\/pages\/53\/revisions"}],"predecessor-version":[{"id":551,"href":"https:\/\/campus.collegeforcreativestudies.edu\/business-services\/wp-json\/wp\/v2\/pages\/53\/revisions\/551"}],"up":[{"embeddable":true,"href":"https:\/\/campus.collegeforcreativestudies.edu\/business-services\/wp-json\/wp\/v2\/pages\/2"}],"wp:attachment":[{"href":"https:\/\/campus.collegeforcreativestudies.edu\/business-services\/wp-json\/wp\/v2\/media?parent=53"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}